Executive Assistant
Posted on Oct 9, 2024 by NFI Industries
Camden, NJ
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Overview:
We are seeking a highly organized and tech-savvy Executive Assistant to support our Chief Financial Officer (CFO) and the Financial Services department. This role is crucial in ensuring the smooth operation of executive tasks while also providing administrative support to the Financial Services team. The ideal candidate will be proactive, able to prepare compelling and visually appealing presentations, have strong communication and collaboration skills, and possess a strong desire to learn and take on additional responsibilities.
Responsibilities:
Executive Support:
Manage the CFO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit professional correspondence, detailed reports, and visually engaging presentations with a strong focus on design and clarity.
Prepare agendas, meeting notes and manage tasks and follow ups from CFO’s meetings.
Financial Services Department Support:
Provide administrative assistance to the Financial Services team.
Plan and manage both in person and virtual meetings and events for the department.
Support special projects and initiatives as directed by the CFO or Financial Services team.
Manage department-wide communications and certain communications with other departments.
Assist the Treasury team with the reconciliation of company bank accounts, preparation of cash summary emails noting receipts, disbursements and borrowing activity, and the preparation of various wire transfer requests.
Project Management:
Effectively coordinate various projects, ensuring timely completion of tasks and keeping stakeholders informed throughout the process.
Help track and report on project progress and outcomes.
Engagement in Charitable and D&I Initiatives:
Foster a collaborative, inclusive culture by actively engaging teams in diversity, equity, and charitable initiatives.
Lead efforts to plan, organize, and promote events that strengthen team cohesion and build a shared commitment to community impact and inclusive practices.
Qualifications:
Bachelor’s degree or equivalent experience preferred.
3+ years of experience as an executive assistant or in a relevant administrative role, demonstrating proficiency in organizational tasks, communication, and project management.
Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with project management tools.
Strong proficiency in Google Suite applications including Gmail, Google Forms, Google Calendar, Google Sheets, and Google Slides.
Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
Strong attention to detail and a creative eye for design, particularly in presentation materials.
Ability to learn quickly and adapt to new technologies and processes.
Excellent verbal and written communication skills.
A proactive and positive attitude, with a passion for supporting others and contributing to team success.
Demonstrated ability to exercise sound judgment and confidentiality, and to work securely with company data
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.
We are seeking a highly organized and tech-savvy Executive Assistant to support our Chief Financial Officer (CFO) and the Financial Services department. This role is crucial in ensuring the smooth operation of executive tasks while also providing administrative support to the Financial Services team. The ideal candidate will be proactive, able to prepare compelling and visually appealing presentations, have strong communication and collaboration skills, and possess a strong desire to learn and take on additional responsibilities.
Responsibilities:
Executive Support:
Manage the CFO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit professional correspondence, detailed reports, and visually engaging presentations with a strong focus on design and clarity.
Prepare agendas, meeting notes and manage tasks and follow ups from CFO’s meetings.
Financial Services Department Support:
Provide administrative assistance to the Financial Services team.
Plan and manage both in person and virtual meetings and events for the department.
Support special projects and initiatives as directed by the CFO or Financial Services team.
Manage department-wide communications and certain communications with other departments.
Assist the Treasury team with the reconciliation of company bank accounts, preparation of cash summary emails noting receipts, disbursements and borrowing activity, and the preparation of various wire transfer requests.
Project Management:
Effectively coordinate various projects, ensuring timely completion of tasks and keeping stakeholders informed throughout the process.
Help track and report on project progress and outcomes.
Engagement in Charitable and D&I Initiatives:
Foster a collaborative, inclusive culture by actively engaging teams in diversity, equity, and charitable initiatives.
Lead efforts to plan, organize, and promote events that strengthen team cohesion and build a shared commitment to community impact and inclusive practices.
Qualifications:
Bachelor’s degree or equivalent experience preferred.
3+ years of experience as an executive assistant or in a relevant administrative role, demonstrating proficiency in organizational tasks, communication, and project management.
Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with project management tools.
Strong proficiency in Google Suite applications including Gmail, Google Forms, Google Calendar, Google Sheets, and Google Slides.
Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
Strong attention to detail and a creative eye for design, particularly in presentation materials.
Ability to learn quickly and adapt to new technologies and processes.
Excellent verbal and written communication skills.
A proactive and positive attitude, with a passion for supporting others and contributing to team success.
Demonstrated ability to exercise sound judgment and confidentiality, and to work securely with company data
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.
Reference: 203857219
https://jobs.careeraddict.com/post/96059483
Executive Assistant
Posted on Oct 9, 2024 by NFI Industries
Camden, NJ
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Overview:
We are seeking a highly organized and tech-savvy Executive Assistant to support our Chief Financial Officer (CFO) and the Financial Services department. This role is crucial in ensuring the smooth operation of executive tasks while also providing administrative support to the Financial Services team. The ideal candidate will be proactive, able to prepare compelling and visually appealing presentations, have strong communication and collaboration skills, and possess a strong desire to learn and take on additional responsibilities.
Responsibilities:
Executive Support:
Manage the CFO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit professional correspondence, detailed reports, and visually engaging presentations with a strong focus on design and clarity.
Prepare agendas, meeting notes and manage tasks and follow ups from CFO’s meetings.
Financial Services Department Support:
Provide administrative assistance to the Financial Services team.
Plan and manage both in person and virtual meetings and events for the department.
Support special projects and initiatives as directed by the CFO or Financial Services team.
Manage department-wide communications and certain communications with other departments.
Assist the Treasury team with the reconciliation of company bank accounts, preparation of cash summary emails noting receipts, disbursements and borrowing activity, and the preparation of various wire transfer requests.
Project Management:
Effectively coordinate various projects, ensuring timely completion of tasks and keeping stakeholders informed throughout the process.
Help track and report on project progress and outcomes.
Engagement in Charitable and D&I Initiatives:
Foster a collaborative, inclusive culture by actively engaging teams in diversity, equity, and charitable initiatives.
Lead efforts to plan, organize, and promote events that strengthen team cohesion and build a shared commitment to community impact and inclusive practices.
Qualifications:
Bachelor’s degree or equivalent experience preferred.
3+ years of experience as an executive assistant or in a relevant administrative role, demonstrating proficiency in organizational tasks, communication, and project management.
Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with project management tools.
Strong proficiency in Google Suite applications including Gmail, Google Forms, Google Calendar, Google Sheets, and Google Slides.
Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
Strong attention to detail and a creative eye for design, particularly in presentation materials.
Ability to learn quickly and adapt to new technologies and processes.
Excellent verbal and written communication skills.
A proactive and positive attitude, with a passion for supporting others and contributing to team success.
Demonstrated ability to exercise sound judgment and confidentiality, and to work securely with company data
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.
We are seeking a highly organized and tech-savvy Executive Assistant to support our Chief Financial Officer (CFO) and the Financial Services department. This role is crucial in ensuring the smooth operation of executive tasks while also providing administrative support to the Financial Services team. The ideal candidate will be proactive, able to prepare compelling and visually appealing presentations, have strong communication and collaboration skills, and possess a strong desire to learn and take on additional responsibilities.
Responsibilities:
Executive Support:
Manage the CFO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit professional correspondence, detailed reports, and visually engaging presentations with a strong focus on design and clarity.
Prepare agendas, meeting notes and manage tasks and follow ups from CFO’s meetings.
Financial Services Department Support:
Provide administrative assistance to the Financial Services team.
Plan and manage both in person and virtual meetings and events for the department.
Support special projects and initiatives as directed by the CFO or Financial Services team.
Manage department-wide communications and certain communications with other departments.
Assist the Treasury team with the reconciliation of company bank accounts, preparation of cash summary emails noting receipts, disbursements and borrowing activity, and the preparation of various wire transfer requests.
Project Management:
Effectively coordinate various projects, ensuring timely completion of tasks and keeping stakeholders informed throughout the process.
Help track and report on project progress and outcomes.
Engagement in Charitable and D&I Initiatives:
Foster a collaborative, inclusive culture by actively engaging teams in diversity, equity, and charitable initiatives.
Lead efforts to plan, organize, and promote events that strengthen team cohesion and build a shared commitment to community impact and inclusive practices.
Qualifications:
Bachelor’s degree or equivalent experience preferred.
3+ years of experience as an executive assistant or in a relevant administrative role, demonstrating proficiency in organizational tasks, communication, and project management.
Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with project management tools.
Strong proficiency in Google Suite applications including Gmail, Google Forms, Google Calendar, Google Sheets, and Google Slides.
Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
Strong attention to detail and a creative eye for design, particularly in presentation materials.
Ability to learn quickly and adapt to new technologies and processes.
Excellent verbal and written communication skills.
A proactive and positive attitude, with a passion for supporting others and contributing to team success.
Demonstrated ability to exercise sound judgment and confidentiality, and to work securely with company data
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.
Reference: 203857219
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