ADMINISTRATIVE ASSISTANT

Description:

Greets visitors / Answers phone calls

Administrator for time tracking system ( SmartBarrel, etc)

Coordinate with Staffing Agencies for timecard approvals, recruitment and onboarding

Manage administrative access to project software tools (Procore, Facility Grid, etc)

Maintains various project and company trackers (Project Log, Procurement, Staff List, etc)

Office / Site Trailer appearance maintenance

Handles and prepares outgoing and incoming mail

Ships and receives packages

Processes correspondence, letters, forms, reports and various documents

Assists in project-specific employee onboarding

Maintains various filing systems

Maintains office service log

Maintains office supplies

Issues and returns equipment for new hires/terminated employees (iPads, access cards, cell phones, laptops, etc.)

Ensures latest posters are displayed

Assists with Tool Tracking (PIC's keys, gas monitors, etc.)

Assists with Tool Calibration

Organizes travel arrangements (hotels, flights)

Assists with expense reports

Issues drug screens for required random testing

Orders project-specific clothing

Issues purchase orders for material and subcontract labor

Keeps customers and vendors informed of changes and status updates

Organizes warehouse and tracking material received

Helps resolve billing issues

Prints and binds necessary files

Assists with office maintenance and fleet/truck issues

Helps IT resolve issues with any/all technology tickets

Creates Service Reports in Excel

Runs labor reports from HH2

Tracks Purchase Orders