Overview:

GENERAL SUMMARY OF POSITION: Under the direction of the Director or designee, the Project Coordinator I provides analysis and support for projects, administrative, and general operations. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department.

Responsibilities:

MAJOR RESPONSIBILITIES:

Organize and plan work activities of the Department for review with appropriate senior staff

Implement and manage tasks in accordance with departmental objectives

Participate as a member of project teams

Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects

Maintain project plans in Microsoft Project and produce related project reports

Compile and analyze data, and draft project reports for review by senior staff

Initiate and maintain contact with key personnel including staff, department heads and external parties

Update the Director or designee on project details and changes in a timely manner

Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details

Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff

Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio

Develop and maintain time schedules for department staff, project events and office activities

Maintain project files and support materials

Perform other duties as required.



Qualifications:

REQUIRED QUALIFICATIONS:

Bachelor’s degree in business administration, a related field, or equivalent experience

1 year of experience coordinating and planning projects

Ability to work in a team and meet performance deadlines in a dynamic environment

Excellent oral and written communication skills necessary to interact with clients and staff

Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.