Office Manager
Posted on Sep 24, 2024 by Wellbe Senior Medical
Chicago, IL
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Job Summary:
WELLBE INTRODUCTION
The WellBe care model is a Physician Led Advanced Geriatric Care Program focused on the quality of care of the frail, poly-chronic, and elderly Medicare Advantage patients. This population is typically underserved and very challenged with access to overall health care. To address these problems, we have elected to bring the care to the patient, instead of trying to bring the patient to the care. WellBe’s Care Model is to provide our members the entire continuum of care from chronic to urgent care in the home, hospital, skilled nursing facility, assisted living, palliative care, and to end of life care. WellBe's physician/advanced practicing clinician led geriatric care teams’ partner with the patient’s primary care physician to provide concierge level geriatric medical care and social support in the home as well as delivering and coordinating across the entire care continuum.
Job Description:
GENERAL SUMMARY
WellBe is seeking an Office Manager to perform a variety of administrative tasks and support our company’s senior-level executives. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
RESPONSIBILITIES
Act as the point of contact among executives, employees, clients and other external partners for matters pertaining to the home office
Direct individuals to the appropriate department to address questions and/or issues
Provide logistical support on special projects; check availability and reserve office space for conference rooms to accommodate internal and external guests of SLT members
Manage office supply and beverage inventory
Distribute information related to the building to home office employees
Screen and direct phone calls and distribute correspondence
Ensure housekeeping and cleaning is maintained through the building management
Keeping office supplies organized as well as the 17th floor lobby
Manage conference room scheduling, overseeing logistics of catering and room set up and break down
Welcome clients, visitors and employees
Manage key card and physical key access for the office (request new badges, distribute badges to employees and visitors)
Take initiative to anticipate the needs of the office, support office celebrations & outings to boost morale
Home office vendor relationships
Emergency contact for the home office-building security
Home office building maintenance including project management for office build outs
Other tasks needed to accomplish team’s objectives/goals
Job Requirements:
QUALIFICATIONS
Educational Requirements:
Bachelor’s degree, or high school diploma and 5+ years as an office manager in lieu of degree requirements
5+ years as an office manager, practice manager, or similar role
Required Skills and Abilities:
Minimum of three years’ experience as an Executive Assistant, Personal Assistant or similar role
Outstanding organizational and time management skills
Excellent verbal and written communications skills
Discretion and confidentiality
High level of proficiency in Microsoft Office applications (Word, Excel, and PowerPoint)
Preferred experience with HIPPA compliance rules
Must be computer proficient with knowledge of a variety of software programs, including Microsoft Office (Excel, Word, PowerPoint).
Knowledge of proper use of English language in writing and grammar rules.
Knowledge of office management and administrative processes and procedure.
Excellent interpersonal and verbal communication skills.
Excellent business writing skills, organizational skills.
Ability to work effectively within a culturally diverse work environment
Ability to exercise discretion and diplomacy in working with different levels of staff ability to work independently and with a high degree of professionalism.
Excellent attention to detail is required.
Demonstrate willingness to take on responsibilities and job challenges.
Requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
Must be open to change (positive or negative) and to considerable variety in the workplace.
Supervisory Responsibility:
This position will not have supervisory responsibility
Travel requirements:
Travel may be required up to 5% locally or nationally
Work Conditions:
Standard office work conditions of sitting at desk and using electronic devices for long periods of time
Office temperatures may vary
The preceding functions may not be comprehensive in scope regarding work performed by an employee assigned to this position classification. Management reserves the right to add, modify, change or rescind the work assignments of this position. Management also reserves the right to make reasonable accommodations so that a qualified employee(s) can perform the essential functions of this role.
WELLBE INTRODUCTION
The WellBe care model is a Physician Led Advanced Geriatric Care Program focused on the quality of care of the frail, poly-chronic, and elderly Medicare Advantage patients. This population is typically underserved and very challenged with access to overall health care. To address these problems, we have elected to bring the care to the patient, instead of trying to bring the patient to the care. WellBe’s Care Model is to provide our members the entire continuum of care from chronic to urgent care in the home, hospital, skilled nursing facility, assisted living, palliative care, and to end of life care. WellBe's physician/advanced practicing clinician led geriatric care teams’ partner with the patient’s primary care physician to provide concierge level geriatric medical care and social support in the home as well as delivering and coordinating across the entire care continuum.
Job Description:
GENERAL SUMMARY
WellBe is seeking an Office Manager to perform a variety of administrative tasks and support our company’s senior-level executives. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
RESPONSIBILITIES
Act as the point of contact among executives, employees, clients and other external partners for matters pertaining to the home office
Direct individuals to the appropriate department to address questions and/or issues
Provide logistical support on special projects; check availability and reserve office space for conference rooms to accommodate internal and external guests of SLT members
Manage office supply and beverage inventory
Distribute information related to the building to home office employees
Screen and direct phone calls and distribute correspondence
Ensure housekeeping and cleaning is maintained through the building management
Keeping office supplies organized as well as the 17th floor lobby
Manage conference room scheduling, overseeing logistics of catering and room set up and break down
Welcome clients, visitors and employees
Manage key card and physical key access for the office (request new badges, distribute badges to employees and visitors)
Take initiative to anticipate the needs of the office, support office celebrations & outings to boost morale
Home office vendor relationships
Emergency contact for the home office-building security
Home office building maintenance including project management for office build outs
Other tasks needed to accomplish team’s objectives/goals
Job Requirements:
QUALIFICATIONS
Educational Requirements:
Bachelor’s degree, or high school diploma and 5+ years as an office manager in lieu of degree requirements
5+ years as an office manager, practice manager, or similar role
Required Skills and Abilities:
Minimum of three years’ experience as an Executive Assistant, Personal Assistant or similar role
Outstanding organizational and time management skills
Excellent verbal and written communications skills
Discretion and confidentiality
High level of proficiency in Microsoft Office applications (Word, Excel, and PowerPoint)
Preferred experience with HIPPA compliance rules
Must be computer proficient with knowledge of a variety of software programs, including Microsoft Office (Excel, Word, PowerPoint).
Knowledge of proper use of English language in writing and grammar rules.
Knowledge of office management and administrative processes and procedure.
Excellent interpersonal and verbal communication skills.
Excellent business writing skills, organizational skills.
Ability to work effectively within a culturally diverse work environment
Ability to exercise discretion and diplomacy in working with different levels of staff ability to work independently and with a high degree of professionalism.
Excellent attention to detail is required.
Demonstrate willingness to take on responsibilities and job challenges.
Requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
Must be open to change (positive or negative) and to considerable variety in the workplace.
Supervisory Responsibility:
This position will not have supervisory responsibility
Travel requirements:
Travel may be required up to 5% locally or nationally
Work Conditions:
Standard office work conditions of sitting at desk and using electronic devices for long periods of time
Office temperatures may vary
The preceding functions may not be comprehensive in scope regarding work performed by an employee assigned to this position classification. Management reserves the right to add, modify, change or rescind the work assignments of this position. Management also reserves the right to make reasonable accommodations so that a qualified employee(s) can perform the essential functions of this role.
Reference: 202305962
https://jobs.careeraddict.com/post/95554850
Office Manager
Posted on Sep 24, 2024 by Wellbe Senior Medical
Chicago, IL
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Job Summary:
WELLBE INTRODUCTION
The WellBe care model is a Physician Led Advanced Geriatric Care Program focused on the quality of care of the frail, poly-chronic, and elderly Medicare Advantage patients. This population is typically underserved and very challenged with access to overall health care. To address these problems, we have elected to bring the care to the patient, instead of trying to bring the patient to the care. WellBe’s Care Model is to provide our members the entire continuum of care from chronic to urgent care in the home, hospital, skilled nursing facility, assisted living, palliative care, and to end of life care. WellBe's physician/advanced practicing clinician led geriatric care teams’ partner with the patient’s primary care physician to provide concierge level geriatric medical care and social support in the home as well as delivering and coordinating across the entire care continuum.
Job Description:
GENERAL SUMMARY
WellBe is seeking an Office Manager to perform a variety of administrative tasks and support our company’s senior-level executives. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
RESPONSIBILITIES
Act as the point of contact among executives, employees, clients and other external partners for matters pertaining to the home office
Direct individuals to the appropriate department to address questions and/or issues
Provide logistical support on special projects; check availability and reserve office space for conference rooms to accommodate internal and external guests of SLT members
Manage office supply and beverage inventory
Distribute information related to the building to home office employees
Screen and direct phone calls and distribute correspondence
Ensure housekeeping and cleaning is maintained through the building management
Keeping office supplies organized as well as the 17th floor lobby
Manage conference room scheduling, overseeing logistics of catering and room set up and break down
Welcome clients, visitors and employees
Manage key card and physical key access for the office (request new badges, distribute badges to employees and visitors)
Take initiative to anticipate the needs of the office, support office celebrations & outings to boost morale
Home office vendor relationships
Emergency contact for the home office-building security
Home office building maintenance including project management for office build outs
Other tasks needed to accomplish team’s objectives/goals
Job Requirements:
QUALIFICATIONS
Educational Requirements:
Bachelor’s degree, or high school diploma and 5+ years as an office manager in lieu of degree requirements
5+ years as an office manager, practice manager, or similar role
Required Skills and Abilities:
Minimum of three years’ experience as an Executive Assistant, Personal Assistant or similar role
Outstanding organizational and time management skills
Excellent verbal and written communications skills
Discretion and confidentiality
High level of proficiency in Microsoft Office applications (Word, Excel, and PowerPoint)
Preferred experience with HIPPA compliance rules
Must be computer proficient with knowledge of a variety of software programs, including Microsoft Office (Excel, Word, PowerPoint).
Knowledge of proper use of English language in writing and grammar rules.
Knowledge of office management and administrative processes and procedure.
Excellent interpersonal and verbal communication skills.
Excellent business writing skills, organizational skills.
Ability to work effectively within a culturally diverse work environment
Ability to exercise discretion and diplomacy in working with different levels of staff ability to work independently and with a high degree of professionalism.
Excellent attention to detail is required.
Demonstrate willingness to take on responsibilities and job challenges.
Requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
Must be open to change (positive or negative) and to considerable variety in the workplace.
Supervisory Responsibility:
This position will not have supervisory responsibility
Travel requirements:
Travel may be required up to 5% locally or nationally
Work Conditions:
Standard office work conditions of sitting at desk and using electronic devices for long periods of time
Office temperatures may vary
The preceding functions may not be comprehensive in scope regarding work performed by an employee assigned to this position classification. Management reserves the right to add, modify, change or rescind the work assignments of this position. Management also reserves the right to make reasonable accommodations so that a qualified employee(s) can perform the essential functions of this role.
WELLBE INTRODUCTION
The WellBe care model is a Physician Led Advanced Geriatric Care Program focused on the quality of care of the frail, poly-chronic, and elderly Medicare Advantage patients. This population is typically underserved and very challenged with access to overall health care. To address these problems, we have elected to bring the care to the patient, instead of trying to bring the patient to the care. WellBe’s Care Model is to provide our members the entire continuum of care from chronic to urgent care in the home, hospital, skilled nursing facility, assisted living, palliative care, and to end of life care. WellBe's physician/advanced practicing clinician led geriatric care teams’ partner with the patient’s primary care physician to provide concierge level geriatric medical care and social support in the home as well as delivering and coordinating across the entire care continuum.
Job Description:
GENERAL SUMMARY
WellBe is seeking an Office Manager to perform a variety of administrative tasks and support our company’s senior-level executives. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
RESPONSIBILITIES
Act as the point of contact among executives, employees, clients and other external partners for matters pertaining to the home office
Direct individuals to the appropriate department to address questions and/or issues
Provide logistical support on special projects; check availability and reserve office space for conference rooms to accommodate internal and external guests of SLT members
Manage office supply and beverage inventory
Distribute information related to the building to home office employees
Screen and direct phone calls and distribute correspondence
Ensure housekeeping and cleaning is maintained through the building management
Keeping office supplies organized as well as the 17th floor lobby
Manage conference room scheduling, overseeing logistics of catering and room set up and break down
Welcome clients, visitors and employees
Manage key card and physical key access for the office (request new badges, distribute badges to employees and visitors)
Take initiative to anticipate the needs of the office, support office celebrations & outings to boost morale
Home office vendor relationships
Emergency contact for the home office-building security
Home office building maintenance including project management for office build outs
Other tasks needed to accomplish team’s objectives/goals
Job Requirements:
QUALIFICATIONS
Educational Requirements:
Bachelor’s degree, or high school diploma and 5+ years as an office manager in lieu of degree requirements
5+ years as an office manager, practice manager, or similar role
Required Skills and Abilities:
Minimum of three years’ experience as an Executive Assistant, Personal Assistant or similar role
Outstanding organizational and time management skills
Excellent verbal and written communications skills
Discretion and confidentiality
High level of proficiency in Microsoft Office applications (Word, Excel, and PowerPoint)
Preferred experience with HIPPA compliance rules
Must be computer proficient with knowledge of a variety of software programs, including Microsoft Office (Excel, Word, PowerPoint).
Knowledge of proper use of English language in writing and grammar rules.
Knowledge of office management and administrative processes and procedure.
Excellent interpersonal and verbal communication skills.
Excellent business writing skills, organizational skills.
Ability to work effectively within a culturally diverse work environment
Ability to exercise discretion and diplomacy in working with different levels of staff ability to work independently and with a high degree of professionalism.
Excellent attention to detail is required.
Demonstrate willingness to take on responsibilities and job challenges.
Requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
Must be open to change (positive or negative) and to considerable variety in the workplace.
Supervisory Responsibility:
This position will not have supervisory responsibility
Travel requirements:
Travel may be required up to 5% locally or nationally
Work Conditions:
Standard office work conditions of sitting at desk and using electronic devices for long periods of time
Office temperatures may vary
The preceding functions may not be comprehensive in scope regarding work performed by an employee assigned to this position classification. Management reserves the right to add, modify, change or rescind the work assignments of this position. Management also reserves the right to make reasonable accommodations so that a qualified employee(s) can perform the essential functions of this role.
Reference: 202305962
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