PA to Director / PA to CEO / 'Personal Assistant'
Location: Feltham, Middx
Salary: £38000 - £45000 per annum
Working Pattern: Onsite 8.30am-5pm Monday-Thursday, 8am-4pm Fridays – degree of flexibility to suit the needs of the business.
Our client is a world class global Logistics & Supply Chain business who provide Air, Sea and Road freight solutions and whose turnover is c £60million.
Due to positive business changes, a brand new role has been created.
PA to the CEO is a pivotal role that will be highly impactful on the output of the CEO and 4 field sales executives. The successful candidate will thrive in a fast paced role where no one day is the same in which they will enjoy dealing with a diverse colleague, client and supplier family. This is not a corporate environment, its a great mix of high vis wearing operational staff and office based support and management.
Key requirements for the PA / 'Personal Assistant' role is advanced expertise with MS Office, in particular Outlook and PowerPoint along with experience in a supply chain / logistics / operational business.
'Personal Assistant' duties will include:
* Extensive Outlook management - INBOX (upwards of 200 per day to be sorted, organised, responded to, put in folders), Diary Management- taking full ownership of their diary and appointments.
* Using sound judgement to learn the priority tasks, to encourage tasks to be handed over to you and to show your ability to understand how to navigate gettign the most out of the new business relationship with the CEO.
* Being the key contact for all calls, providing gatekeeping duties and coordinating the activity for the CEO
* First contact for all stakeholders communication, building trust with Senior Executives and their teams
* Working with the HR and the external marketing consult to arrange and coordinate Company and Client events such as Charity Golf Days, Team events, Christmas and Summer parties - some experience in marketing / brand awareness would be useful.
* Liaising with clients and client PAs to book meetings
* Collating data and creating Presentations for Board and SLT meetings - pre-empting the requirements
* Creating reports for Sales team – chasing them for figures and reporting to the CEO
* Arranging UK and international travel and accommodation
* Processing expenses and tracking project budgets via Excel
* Handling some personal admin tasks for the CEO
The perfect candidate:
* Excellent verbal and writing communication skills
* Experience in Supply Chain / Logistics / Operational environment
* Outstanding Administration and IT skills – MS Office
* Strong diary management and ability to up-manage where required
* A great sense of humour and confidence to compliment a dedicated, down to earth and friendly team
Based at their offices in Feltham, you will be sharing an office with the HR Manager who will offer you a warm friendly welcome and who will share their years of experience in this Company.
Apply now to be considered for this exciting Personal Assistant role.
Job Type: Full-time
Pay: £38,000.00-£45,300.00 per year