Payroll Manager
Posted on Sep 21, 2024 by AHRC Nassau
Glen Head, NY
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Overview:
The Payroll Manager is an important member of the Accounting Department with responsibilities for accurate and timely compensation to over 3,500 recurring employees through recurring bi-weekly payroll runs and ensuring overall regulatory and organizational compliance for AHRC Nassau and its Affiliates. Services are provided to affiliated organizations pursuant to a Corporate and Administrative Services Agreement.
The Payroll Manager oversees all aspects of payroll processing and paid time off administration for all employees. The role involves managing staff, ensuring compliance with federal, state and local regulations, and maintaining payroll systems and records. The Payroll Manager collaborates with various departments to ensure seamless payroll operations and provides exceptional service to employees regarding payroll inquires. The Payroll Manager will possess a strong technical payroll background with significant emphasis on regulatory compliance and internal controls.
The Payroll Manager will support the continuous evaluation of time and attendance and payroll processing to transform the department through increased use of technology, development of policies and procedures and optimization of staffing resources.
Responsibilities:
Primary duties and responsibilities include but not limited to:
1. Periodic Payroll and Year End Reporting:
Oversee the Time & Attendance unit of the payroll department, including ensuring accurate administration of Paid Time off benefits and audits of employee’s timecards.
Manages and oversees the timely preparation of multi-employer payrolls (bi-weekly, off-cycle), quarterly IRS Form 941’s and NYS Form 45 and year-end IRS Form W-2 processing; this includes but is not limited to review, auditing, and finalization prior to submission. In addition to proper oversight, the Payroll Manager must also be capable of the payroll.
Ensure clear communication with program staff and other departments for timely complete input, and submission of timesheets and change of status forms, where applicable.
Review and report on the accuracy of quarterly tax filings, and year-end W-2 processing including but not limited to third party sick pay, adjustments, and group term life insurance.
Identify payroll tax liabilities and tax discrepancies to maintain compliance associated with biweekly/quarterly/year-end payroll, garnishments, and voluntary/involuntary deductions.
Timely research, resolve and communicate employee wage inquiries and identify areas for improvement.
2.Internal/External Compliance Audits/reporting:
Ensure compliance with Federal and State DOL and IRS regulation laws.
Generate Business Intelligence reports to review payroll register, employee status, direct deposits, pay cards, leave of absence/ PFL, garnishments, deductions, elective benefit deductions and other audit reports to assess the accuracy of payroll outcome and the functionality of applications.
Ensure compliance with correspondence regarding garnishments, tax notices and internal/external audits.
Ensure timely and accurate issuance of recurring key payroll reports to general ledger team for labor distribution postings and reconciliation.
Prepare annual IRS Form 990 compensation and other applicable schedules/ data points for each employer.
Stay up-to date with changes in payroll laws and regulations and implement necessary updates to payroll processes.
Conduct regular payroll audits to ensure accuracy and strong internal controls.
3. Systems & Processes:
Work with the Director of Corporate Accounting to review departmental workflows to refine and organize areas that can benefit specific job responsibilities.
Work with the payroll processing vendor, UKG and ADP to open cases to solve business needs.
Support the optimization of Kronos UKG Dimensions.
Identify opportunities for process improvements and efficiencies in payroll operations.
Recommend for implementation best practice and standard operating procedures (SOPs) for payroll processes.
Collaborate with other departments to streamline workflows and enhance service delivery
4. Supervision and staff development:
Supervise and mentor payroll staff, providing guidance and support to ensure high performance and professional development.
Manage workload and delegate task to ensure timely and accurate payroll processing
Conduct annual performance evaluations and provide constructive feedback to team members.
5. Other:
Ensure timely and accurate maintenance of relevant supporting documentation to ensure that all transactions stand-alone under audit.
Develop payroll training materials and provide ongoing support to program and administrative staff.
All other appropriate duties as assigned by the department director or their designee.
Qualifications:
Education and/ or experience required:
Bachelor’s degree in accounting, finance or related field.
7 years’ relevant experience including at least 3 years with staff supervision
Preferred Qualifications:
Certified Payroll Professional (CPP) or related certification
8+ years' experience including leadership role overseeing and processing payroll for multi-employer payroll within the Intellectual and Developmental Disabilities (IDD) or Social Service sector.
Experience within Kronos Dimensions, UKG Pro, ADP, Sage Intacct software’s
Skills, Licenses and/ or competencies required:
Strong understanding of federal, state, and local payroll regulations and compliance requirements.
Demonstrated proficiency with Microsoft Office, including Excel and Word required along with ability to prepare reports, summaries and analysis and recommendations.
Demonstrated project management skills.
Good professional written and verbal interpersonal and communication skills – ability to relate and clearly communicate with operating management, financial staff, and other departments.
Professional abilities to pay attention to detail, solve problems, develop, and implement solutions. Ability to initiate projects, prioritize and complete tasks on a timely basis with minimal supervision.
Strong work ethic exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule, including evenings and occasional weekend work.
There are no physical requirements for this position; however, the person must be able to perform the duties identified therein.
The Payroll Manager is an important member of the Accounting Department with responsibilities for accurate and timely compensation to over 3,500 recurring employees through recurring bi-weekly payroll runs and ensuring overall regulatory and organizational compliance for AHRC Nassau and its Affiliates. Services are provided to affiliated organizations pursuant to a Corporate and Administrative Services Agreement.
The Payroll Manager oversees all aspects of payroll processing and paid time off administration for all employees. The role involves managing staff, ensuring compliance with federal, state and local regulations, and maintaining payroll systems and records. The Payroll Manager collaborates with various departments to ensure seamless payroll operations and provides exceptional service to employees regarding payroll inquires. The Payroll Manager will possess a strong technical payroll background with significant emphasis on regulatory compliance and internal controls.
The Payroll Manager will support the continuous evaluation of time and attendance and payroll processing to transform the department through increased use of technology, development of policies and procedures and optimization of staffing resources.
Responsibilities:
Primary duties and responsibilities include but not limited to:
1. Periodic Payroll and Year End Reporting:
Oversee the Time & Attendance unit of the payroll department, including ensuring accurate administration of Paid Time off benefits and audits of employee’s timecards.
Manages and oversees the timely preparation of multi-employer payrolls (bi-weekly, off-cycle), quarterly IRS Form 941’s and NYS Form 45 and year-end IRS Form W-2 processing; this includes but is not limited to review, auditing, and finalization prior to submission. In addition to proper oversight, the Payroll Manager must also be capable of the payroll.
Ensure clear communication with program staff and other departments for timely complete input, and submission of timesheets and change of status forms, where applicable.
Review and report on the accuracy of quarterly tax filings, and year-end W-2 processing including but not limited to third party sick pay, adjustments, and group term life insurance.
Identify payroll tax liabilities and tax discrepancies to maintain compliance associated with biweekly/quarterly/year-end payroll, garnishments, and voluntary/involuntary deductions.
Timely research, resolve and communicate employee wage inquiries and identify areas for improvement.
2.Internal/External Compliance Audits/reporting:
Ensure compliance with Federal and State DOL and IRS regulation laws.
Generate Business Intelligence reports to review payroll register, employee status, direct deposits, pay cards, leave of absence/ PFL, garnishments, deductions, elective benefit deductions and other audit reports to assess the accuracy of payroll outcome and the functionality of applications.
Ensure compliance with correspondence regarding garnishments, tax notices and internal/external audits.
Ensure timely and accurate issuance of recurring key payroll reports to general ledger team for labor distribution postings and reconciliation.
Prepare annual IRS Form 990 compensation and other applicable schedules/ data points for each employer.
Stay up-to date with changes in payroll laws and regulations and implement necessary updates to payroll processes.
Conduct regular payroll audits to ensure accuracy and strong internal controls.
3. Systems & Processes:
Work with the Director of Corporate Accounting to review departmental workflows to refine and organize areas that can benefit specific job responsibilities.
Work with the payroll processing vendor, UKG and ADP to open cases to solve business needs.
Support the optimization of Kronos UKG Dimensions.
Identify opportunities for process improvements and efficiencies in payroll operations.
Recommend for implementation best practice and standard operating procedures (SOPs) for payroll processes.
Collaborate with other departments to streamline workflows and enhance service delivery
4. Supervision and staff development:
Supervise and mentor payroll staff, providing guidance and support to ensure high performance and professional development.
Manage workload and delegate task to ensure timely and accurate payroll processing
Conduct annual performance evaluations and provide constructive feedback to team members.
5. Other:
Ensure timely and accurate maintenance of relevant supporting documentation to ensure that all transactions stand-alone under audit.
Develop payroll training materials and provide ongoing support to program and administrative staff.
All other appropriate duties as assigned by the department director or their designee.
Qualifications:
Education and/ or experience required:
Bachelor’s degree in accounting, finance or related field.
7 years’ relevant experience including at least 3 years with staff supervision
Preferred Qualifications:
Certified Payroll Professional (CPP) or related certification
8+ years' experience including leadership role overseeing and processing payroll for multi-employer payroll within the Intellectual and Developmental Disabilities (IDD) or Social Service sector.
Experience within Kronos Dimensions, UKG Pro, ADP, Sage Intacct software’s
Skills, Licenses and/ or competencies required:
Strong understanding of federal, state, and local payroll regulations and compliance requirements.
Demonstrated proficiency with Microsoft Office, including Excel and Word required along with ability to prepare reports, summaries and analysis and recommendations.
Demonstrated project management skills.
Good professional written and verbal interpersonal and communication skills – ability to relate and clearly communicate with operating management, financial staff, and other departments.
Professional abilities to pay attention to detail, solve problems, develop, and implement solutions. Ability to initiate projects, prioritize and complete tasks on a timely basis with minimal supervision.
Strong work ethic exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule, including evenings and occasional weekend work.
There are no physical requirements for this position; however, the person must be able to perform the duties identified therein.
Reference: 202120283
https://jobs.careeraddict.com/post/95504175
Payroll Manager
Posted on Sep 21, 2024 by AHRC Nassau
Glen Head, NY
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Overview:
The Payroll Manager is an important member of the Accounting Department with responsibilities for accurate and timely compensation to over 3,500 recurring employees through recurring bi-weekly payroll runs and ensuring overall regulatory and organizational compliance for AHRC Nassau and its Affiliates. Services are provided to affiliated organizations pursuant to a Corporate and Administrative Services Agreement.
The Payroll Manager oversees all aspects of payroll processing and paid time off administration for all employees. The role involves managing staff, ensuring compliance with federal, state and local regulations, and maintaining payroll systems and records. The Payroll Manager collaborates with various departments to ensure seamless payroll operations and provides exceptional service to employees regarding payroll inquires. The Payroll Manager will possess a strong technical payroll background with significant emphasis on regulatory compliance and internal controls.
The Payroll Manager will support the continuous evaluation of time and attendance and payroll processing to transform the department through increased use of technology, development of policies and procedures and optimization of staffing resources.
Responsibilities:
Primary duties and responsibilities include but not limited to:
1. Periodic Payroll and Year End Reporting:
Oversee the Time & Attendance unit of the payroll department, including ensuring accurate administration of Paid Time off benefits and audits of employee’s timecards.
Manages and oversees the timely preparation of multi-employer payrolls (bi-weekly, off-cycle), quarterly IRS Form 941’s and NYS Form 45 and year-end IRS Form W-2 processing; this includes but is not limited to review, auditing, and finalization prior to submission. In addition to proper oversight, the Payroll Manager must also be capable of the payroll.
Ensure clear communication with program staff and other departments for timely complete input, and submission of timesheets and change of status forms, where applicable.
Review and report on the accuracy of quarterly tax filings, and year-end W-2 processing including but not limited to third party sick pay, adjustments, and group term life insurance.
Identify payroll tax liabilities and tax discrepancies to maintain compliance associated with biweekly/quarterly/year-end payroll, garnishments, and voluntary/involuntary deductions.
Timely research, resolve and communicate employee wage inquiries and identify areas for improvement.
2.Internal/External Compliance Audits/reporting:
Ensure compliance with Federal and State DOL and IRS regulation laws.
Generate Business Intelligence reports to review payroll register, employee status, direct deposits, pay cards, leave of absence/ PFL, garnishments, deductions, elective benefit deductions and other audit reports to assess the accuracy of payroll outcome and the functionality of applications.
Ensure compliance with correspondence regarding garnishments, tax notices and internal/external audits.
Ensure timely and accurate issuance of recurring key payroll reports to general ledger team for labor distribution postings and reconciliation.
Prepare annual IRS Form 990 compensation and other applicable schedules/ data points for each employer.
Stay up-to date with changes in payroll laws and regulations and implement necessary updates to payroll processes.
Conduct regular payroll audits to ensure accuracy and strong internal controls.
3. Systems & Processes:
Work with the Director of Corporate Accounting to review departmental workflows to refine and organize areas that can benefit specific job responsibilities.
Work with the payroll processing vendor, UKG and ADP to open cases to solve business needs.
Support the optimization of Kronos UKG Dimensions.
Identify opportunities for process improvements and efficiencies in payroll operations.
Recommend for implementation best practice and standard operating procedures (SOPs) for payroll processes.
Collaborate with other departments to streamline workflows and enhance service delivery
4. Supervision and staff development:
Supervise and mentor payroll staff, providing guidance and support to ensure high performance and professional development.
Manage workload and delegate task to ensure timely and accurate payroll processing
Conduct annual performance evaluations and provide constructive feedback to team members.
5. Other:
Ensure timely and accurate maintenance of relevant supporting documentation to ensure that all transactions stand-alone under audit.
Develop payroll training materials and provide ongoing support to program and administrative staff.
All other appropriate duties as assigned by the department director or their designee.
Qualifications:
Education and/ or experience required:
Bachelor’s degree in accounting, finance or related field.
7 years’ relevant experience including at least 3 years with staff supervision
Preferred Qualifications:
Certified Payroll Professional (CPP) or related certification
8+ years' experience including leadership role overseeing and processing payroll for multi-employer payroll within the Intellectual and Developmental Disabilities (IDD) or Social Service sector.
Experience within Kronos Dimensions, UKG Pro, ADP, Sage Intacct software’s
Skills, Licenses and/ or competencies required:
Strong understanding of federal, state, and local payroll regulations and compliance requirements.
Demonstrated proficiency with Microsoft Office, including Excel and Word required along with ability to prepare reports, summaries and analysis and recommendations.
Demonstrated project management skills.
Good professional written and verbal interpersonal and communication skills – ability to relate and clearly communicate with operating management, financial staff, and other departments.
Professional abilities to pay attention to detail, solve problems, develop, and implement solutions. Ability to initiate projects, prioritize and complete tasks on a timely basis with minimal supervision.
Strong work ethic exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule, including evenings and occasional weekend work.
There are no physical requirements for this position; however, the person must be able to perform the duties identified therein.
The Payroll Manager is an important member of the Accounting Department with responsibilities for accurate and timely compensation to over 3,500 recurring employees through recurring bi-weekly payroll runs and ensuring overall regulatory and organizational compliance for AHRC Nassau and its Affiliates. Services are provided to affiliated organizations pursuant to a Corporate and Administrative Services Agreement.
The Payroll Manager oversees all aspects of payroll processing and paid time off administration for all employees. The role involves managing staff, ensuring compliance with federal, state and local regulations, and maintaining payroll systems and records. The Payroll Manager collaborates with various departments to ensure seamless payroll operations and provides exceptional service to employees regarding payroll inquires. The Payroll Manager will possess a strong technical payroll background with significant emphasis on regulatory compliance and internal controls.
The Payroll Manager will support the continuous evaluation of time and attendance and payroll processing to transform the department through increased use of technology, development of policies and procedures and optimization of staffing resources.
Responsibilities:
Primary duties and responsibilities include but not limited to:
1. Periodic Payroll and Year End Reporting:
Oversee the Time & Attendance unit of the payroll department, including ensuring accurate administration of Paid Time off benefits and audits of employee’s timecards.
Manages and oversees the timely preparation of multi-employer payrolls (bi-weekly, off-cycle), quarterly IRS Form 941’s and NYS Form 45 and year-end IRS Form W-2 processing; this includes but is not limited to review, auditing, and finalization prior to submission. In addition to proper oversight, the Payroll Manager must also be capable of the payroll.
Ensure clear communication with program staff and other departments for timely complete input, and submission of timesheets and change of status forms, where applicable.
Review and report on the accuracy of quarterly tax filings, and year-end W-2 processing including but not limited to third party sick pay, adjustments, and group term life insurance.
Identify payroll tax liabilities and tax discrepancies to maintain compliance associated with biweekly/quarterly/year-end payroll, garnishments, and voluntary/involuntary deductions.
Timely research, resolve and communicate employee wage inquiries and identify areas for improvement.
2.Internal/External Compliance Audits/reporting:
Ensure compliance with Federal and State DOL and IRS regulation laws.
Generate Business Intelligence reports to review payroll register, employee status, direct deposits, pay cards, leave of absence/ PFL, garnishments, deductions, elective benefit deductions and other audit reports to assess the accuracy of payroll outcome and the functionality of applications.
Ensure compliance with correspondence regarding garnishments, tax notices and internal/external audits.
Ensure timely and accurate issuance of recurring key payroll reports to general ledger team for labor distribution postings and reconciliation.
Prepare annual IRS Form 990 compensation and other applicable schedules/ data points for each employer.
Stay up-to date with changes in payroll laws and regulations and implement necessary updates to payroll processes.
Conduct regular payroll audits to ensure accuracy and strong internal controls.
3. Systems & Processes:
Work with the Director of Corporate Accounting to review departmental workflows to refine and organize areas that can benefit specific job responsibilities.
Work with the payroll processing vendor, UKG and ADP to open cases to solve business needs.
Support the optimization of Kronos UKG Dimensions.
Identify opportunities for process improvements and efficiencies in payroll operations.
Recommend for implementation best practice and standard operating procedures (SOPs) for payroll processes.
Collaborate with other departments to streamline workflows and enhance service delivery
4. Supervision and staff development:
Supervise and mentor payroll staff, providing guidance and support to ensure high performance and professional development.
Manage workload and delegate task to ensure timely and accurate payroll processing
Conduct annual performance evaluations and provide constructive feedback to team members.
5. Other:
Ensure timely and accurate maintenance of relevant supporting documentation to ensure that all transactions stand-alone under audit.
Develop payroll training materials and provide ongoing support to program and administrative staff.
All other appropriate duties as assigned by the department director or their designee.
Qualifications:
Education and/ or experience required:
Bachelor’s degree in accounting, finance or related field.
7 years’ relevant experience including at least 3 years with staff supervision
Preferred Qualifications:
Certified Payroll Professional (CPP) or related certification
8+ years' experience including leadership role overseeing and processing payroll for multi-employer payroll within the Intellectual and Developmental Disabilities (IDD) or Social Service sector.
Experience within Kronos Dimensions, UKG Pro, ADP, Sage Intacct software’s
Skills, Licenses and/ or competencies required:
Strong understanding of federal, state, and local payroll regulations and compliance requirements.
Demonstrated proficiency with Microsoft Office, including Excel and Word required along with ability to prepare reports, summaries and analysis and recommendations.
Demonstrated project management skills.
Good professional written and verbal interpersonal and communication skills – ability to relate and clearly communicate with operating management, financial staff, and other departments.
Professional abilities to pay attention to detail, solve problems, develop, and implement solutions. Ability to initiate projects, prioritize and complete tasks on a timely basis with minimal supervision.
Strong work ethic exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule, including evenings and occasional weekend work.
There are no physical requirements for this position; however, the person must be able to perform the duties identified therein.
Reference: 202120283
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