Administrative Assistant
Posted on Sep 21, 2024 by Wallenius Wilhelmsen
Parsippany, NJ
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Overview:
The Administrative Assistant will coordinate, oversee and perform a variety of administrative and office support services. This role serves as a primary point of operational and administrative contact for internal office personnel, building/facilities management and external visitors.
Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Please note-This is a hybrid role based in Parsippany, NJ. You will be required to come into the office every Tuesday and Wednesday.
Job Description:
WHAT YOU'LL DO
Provide administrative support to ensure efficient office operations
Coordinate logistics for onsite, offsite and virtual meetings, including conf room set up, catering and travel arrangements as needed
Greet and direct visitors, providing front desk coverage as needed
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Act as liaison between employees and building/facilities management
Coordinate and oversee the day-to-day management of supplies, equipment & facilities
Receive, sort and distribute daily USPS mail and courier deliveries
Job Requirements:
WHAT YOU'LL NEED
5+ years in an Administrative Assistant role in a high-volume environment
3+ years Experienced in meeting/event planning for multiple C-level executives
Superior written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Ability to prioritize, multi-task, work independently and confidentially in an accurate, professional manner
Technical skills utilizing Microsoft Outlook, Word, Excel, Power Point as well as ability to learn proprietary systems
Ability to communicate effectively and interface with all levels within the organization
ABOUT US
Wallenius Wilhelmsen is an iconic shipping and logistics company with premium end-to-end supply chain management. Our vision is to empower people and markets through a sustainable flow of goods and services.
We transport and handle cars, tractors, trains, windmills, or even whole factories for some of the most well-known companies in the world. Our eyes will always be on supreme quality in everything we do, while moving towards zero-emission logistics. We are powered by nearly 8200 people, working on vessels and at ports, at vehicle and equipment processing centers, and offices in nearly 45 countries. When added up, the effort of our global workforce keeps the world moving.
At Wallenius Wilhelmsen and across our businesses, salaries are determined by position, level, location, and similar factors. The pay or salary range listed on each job posting reflects the minimum and maximum projected rate of pay for the specific position across our United States locations. Equally as important, as a team member, individual earnings may consider knowledge, skills, abilities, work location and related factors. The current salary range for this position is $50,000-$55,000.
OUR COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION
We are a global group of people from diverse backgrounds and lifestyles. Wallenius Wilhelmsen is proud to be an equal opportunity employer committed to building a workplace where all contributors feel they can bring their best selves every day, learn from each other, and be appreciated. We recognize that Diversity, Equity, and Inclusion is central to our business outcomes because it touches every part of our operations and strategy. Our journey towards sustainable and integrated logistics compels us to attract people with diverse experiences, skills, and abilities.
corp1
Pay Type :
Salary
The Administrative Assistant will coordinate, oversee and perform a variety of administrative and office support services. This role serves as a primary point of operational and administrative contact for internal office personnel, building/facilities management and external visitors.
Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Please note-This is a hybrid role based in Parsippany, NJ. You will be required to come into the office every Tuesday and Wednesday.
Job Description:
WHAT YOU'LL DO
Provide administrative support to ensure efficient office operations
Coordinate logistics for onsite, offsite and virtual meetings, including conf room set up, catering and travel arrangements as needed
Greet and direct visitors, providing front desk coverage as needed
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Act as liaison between employees and building/facilities management
Coordinate and oversee the day-to-day management of supplies, equipment & facilities
Receive, sort and distribute daily USPS mail and courier deliveries
Job Requirements:
WHAT YOU'LL NEED
5+ years in an Administrative Assistant role in a high-volume environment
3+ years Experienced in meeting/event planning for multiple C-level executives
Superior written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Ability to prioritize, multi-task, work independently and confidentially in an accurate, professional manner
Technical skills utilizing Microsoft Outlook, Word, Excel, Power Point as well as ability to learn proprietary systems
Ability to communicate effectively and interface with all levels within the organization
ABOUT US
Wallenius Wilhelmsen is an iconic shipping and logistics company with premium end-to-end supply chain management. Our vision is to empower people and markets through a sustainable flow of goods and services.
We transport and handle cars, tractors, trains, windmills, or even whole factories for some of the most well-known companies in the world. Our eyes will always be on supreme quality in everything we do, while moving towards zero-emission logistics. We are powered by nearly 8200 people, working on vessels and at ports, at vehicle and equipment processing centers, and offices in nearly 45 countries. When added up, the effort of our global workforce keeps the world moving.
At Wallenius Wilhelmsen and across our businesses, salaries are determined by position, level, location, and similar factors. The pay or salary range listed on each job posting reflects the minimum and maximum projected rate of pay for the specific position across our United States locations. Equally as important, as a team member, individual earnings may consider knowledge, skills, abilities, work location and related factors. The current salary range for this position is $50,000-$55,000.
OUR COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION
We are a global group of people from diverse backgrounds and lifestyles. Wallenius Wilhelmsen is proud to be an equal opportunity employer committed to building a workplace where all contributors feel they can bring their best selves every day, learn from each other, and be appreciated. We recognize that Diversity, Equity, and Inclusion is central to our business outcomes because it touches every part of our operations and strategy. Our journey towards sustainable and integrated logistics compels us to attract people with diverse experiences, skills, and abilities.
corp1
Pay Type :
Salary
Reference: 202126269
https://jobs.careeraddict.com/post/95498213
Administrative Assistant
Posted on Sep 21, 2024 by Wallenius Wilhelmsen
Parsippany, NJ
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Overview:
The Administrative Assistant will coordinate, oversee and perform a variety of administrative and office support services. This role serves as a primary point of operational and administrative contact for internal office personnel, building/facilities management and external visitors.
Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Please note-This is a hybrid role based in Parsippany, NJ. You will be required to come into the office every Tuesday and Wednesday.
Job Description:
WHAT YOU'LL DO
Provide administrative support to ensure efficient office operations
Coordinate logistics for onsite, offsite and virtual meetings, including conf room set up, catering and travel arrangements as needed
Greet and direct visitors, providing front desk coverage as needed
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Act as liaison between employees and building/facilities management
Coordinate and oversee the day-to-day management of supplies, equipment & facilities
Receive, sort and distribute daily USPS mail and courier deliveries
Job Requirements:
WHAT YOU'LL NEED
5+ years in an Administrative Assistant role in a high-volume environment
3+ years Experienced in meeting/event planning for multiple C-level executives
Superior written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Ability to prioritize, multi-task, work independently and confidentially in an accurate, professional manner
Technical skills utilizing Microsoft Outlook, Word, Excel, Power Point as well as ability to learn proprietary systems
Ability to communicate effectively and interface with all levels within the organization
ABOUT US
Wallenius Wilhelmsen is an iconic shipping and logistics company with premium end-to-end supply chain management. Our vision is to empower people and markets through a sustainable flow of goods and services.
We transport and handle cars, tractors, trains, windmills, or even whole factories for some of the most well-known companies in the world. Our eyes will always be on supreme quality in everything we do, while moving towards zero-emission logistics. We are powered by nearly 8200 people, working on vessels and at ports, at vehicle and equipment processing centers, and offices in nearly 45 countries. When added up, the effort of our global workforce keeps the world moving.
At Wallenius Wilhelmsen and across our businesses, salaries are determined by position, level, location, and similar factors. The pay or salary range listed on each job posting reflects the minimum and maximum projected rate of pay for the specific position across our United States locations. Equally as important, as a team member, individual earnings may consider knowledge, skills, abilities, work location and related factors. The current salary range for this position is $50,000-$55,000.
OUR COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION
We are a global group of people from diverse backgrounds and lifestyles. Wallenius Wilhelmsen is proud to be an equal opportunity employer committed to building a workplace where all contributors feel they can bring their best selves every day, learn from each other, and be appreciated. We recognize that Diversity, Equity, and Inclusion is central to our business outcomes because it touches every part of our operations and strategy. Our journey towards sustainable and integrated logistics compels us to attract people with diverse experiences, skills, and abilities.
corp1
Pay Type :
Salary
The Administrative Assistant will coordinate, oversee and perform a variety of administrative and office support services. This role serves as a primary point of operational and administrative contact for internal office personnel, building/facilities management and external visitors.
Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Please note-This is a hybrid role based in Parsippany, NJ. You will be required to come into the office every Tuesday and Wednesday.
Job Description:
WHAT YOU'LL DO
Provide administrative support to ensure efficient office operations
Coordinate logistics for onsite, offsite and virtual meetings, including conf room set up, catering and travel arrangements as needed
Greet and direct visitors, providing front desk coverage as needed
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Act as liaison between employees and building/facilities management
Coordinate and oversee the day-to-day management of supplies, equipment & facilities
Receive, sort and distribute daily USPS mail and courier deliveries
Job Requirements:
WHAT YOU'LL NEED
5+ years in an Administrative Assistant role in a high-volume environment
3+ years Experienced in meeting/event planning for multiple C-level executives
Superior written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Ability to prioritize, multi-task, work independently and confidentially in an accurate, professional manner
Technical skills utilizing Microsoft Outlook, Word, Excel, Power Point as well as ability to learn proprietary systems
Ability to communicate effectively and interface with all levels within the organization
ABOUT US
Wallenius Wilhelmsen is an iconic shipping and logistics company with premium end-to-end supply chain management. Our vision is to empower people and markets through a sustainable flow of goods and services.
We transport and handle cars, tractors, trains, windmills, or even whole factories for some of the most well-known companies in the world. Our eyes will always be on supreme quality in everything we do, while moving towards zero-emission logistics. We are powered by nearly 8200 people, working on vessels and at ports, at vehicle and equipment processing centers, and offices in nearly 45 countries. When added up, the effort of our global workforce keeps the world moving.
At Wallenius Wilhelmsen and across our businesses, salaries are determined by position, level, location, and similar factors. The pay or salary range listed on each job posting reflects the minimum and maximum projected rate of pay for the specific position across our United States locations. Equally as important, as a team member, individual earnings may consider knowledge, skills, abilities, work location and related factors. The current salary range for this position is $50,000-$55,000.
OUR COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION
We are a global group of people from diverse backgrounds and lifestyles. Wallenius Wilhelmsen is proud to be an equal opportunity employer committed to building a workplace where all contributors feel they can bring their best selves every day, learn from each other, and be appreciated. We recognize that Diversity, Equity, and Inclusion is central to our business outcomes because it touches every part of our operations and strategy. Our journey towards sustainable and integrated logistics compels us to attract people with diverse experiences, skills, and abilities.
corp1
Pay Type :
Salary
Reference: 202126269
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