Overview:

The Administrative Assistant provides administrative support including clerical functions such as report generation, answering phones, coordinating travel, arranging conference calls, receiving visitors and scheduling meetings. This position typically reports to a Vice President level within the organization. This is a temporary role lasting 3-4 months.

Responsibilities:

Coordinates the scheduled meetings which includes conference calls and in person meetings.

Manages travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, hotels, transportation, meeting agendas and necessary contacts, as well as other information.

Process expense reports for Vice President or others as requested.

Prepare PowerPoint presentations for internal and/or customer meetings.

Produces various weekly and monthly reports for vice president and/or management teams.

Responsible for the planning and execution of the annual business meetings.

Analyzes incoming documents and prepares research reports.

Assists in Business budget maintenance and monitoring of expenditures.

Processes and maintains business unit paperwork.

Record purchase requisitions into NFI purchasing system as appropriate.

Performs other various administrative tasks as needed.

Qualifications:

Associates degree preferred, High School Diploma required

At least 5-7 years’ experience supporting executive management

Demonstrated ability to handle confidential information appropriately.

Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines.

Excellent verbal and written communication skills

Excellent internal and external customer service skills

Excellent Microsoft Office application experience

Professional appearance and demeanor

Bilingual in Spanish is preferred in some locations

Transportation, Distribution, Supply Chain industry a plus

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.