Administrative Assistant
Posted on Sep 21, 2024 by Seasons Kosher Supermarket
Lawrence, NY
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Company Overview
Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.
Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.
Job Description:
We are looking for an Administrative Assistant to join our team. In this position, you will ensure that you track and manage financial data. As a Administrative Assistant, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing financial statements, closing books, collecting debts, and making payments.
Daily Tasks:
- Total Inventory/ NCR
Invoices-update pricing
Enter New Items (Ensure items are at Budgeted Margins)
Follow up on Monthly Statements & make sure all invoices are entered into the system in a timely manner
- Shelf Label Management
Always make sure shelf labels are compliant at all times
Ensure all products have accurate updated price tags
- NetSuite
Vendor/Operating invoices, bills and credits
Scan and attach all supporting documentation
Ensure accurate Expense type categorization
- Payables
Keeping track of payment requests
- Mail
Open mail and notify the correct parties of important notices
- Payroll (New Hires)
Complete I-9’s for new employees
Send all other relevant information i.e., direct deposits, termination
Enter Schedules into Pay Clock system
Weekly Tasks:
- Concession
Run sales report for all concessionaires
- Scanning & Filing
Scan all entered invoices into the shared folder
Important mail i.e. bank statements etc.
- Petty Cash
Make sure petty cash is reconciled weekly
- Cycle Counting (Inventory)
Check Inventory Levels and correct on hand quantities in the system
- Total Inventory Accuracy
Review Bookkeeper Reports & Notifications, adjust as needed
React to margin reports send by Reporting team
- Marketing
Assist with In Store Promotional Events, schedules etc.
Put Store items on Sale, print shelf labels
Monthly Tasks:
- Customer Statements
Follow up with vendors on all monthly statements to ensure there are no old bills that have not been entered.
Enter relevant credits based on accounts that managers wrote off
- Credit Applications
Direct all unknown info to the corporate
- Inventory
Assist with Inventory Taking Process (Assist Audit Counts)
Assist in tracking and keeping accurate inventory
Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.
Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.
Job Description:
We are looking for an Administrative Assistant to join our team. In this position, you will ensure that you track and manage financial data. As a Administrative Assistant, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing financial statements, closing books, collecting debts, and making payments.
Daily Tasks:
- Total Inventory/ NCR
Invoices-update pricing
Enter New Items (Ensure items are at Budgeted Margins)
Follow up on Monthly Statements & make sure all invoices are entered into the system in a timely manner
- Shelf Label Management
Always make sure shelf labels are compliant at all times
Ensure all products have accurate updated price tags
- NetSuite
Vendor/Operating invoices, bills and credits
Scan and attach all supporting documentation
Ensure accurate Expense type categorization
- Payables
Keeping track of payment requests
Open mail and notify the correct parties of important notices
- Payroll (New Hires)
Complete I-9’s for new employees
Send all other relevant information i.e., direct deposits, termination
Enter Schedules into Pay Clock system
Weekly Tasks:
- Concession
Run sales report for all concessionaires
- Scanning & Filing
Scan all entered invoices into the shared folder
Important mail i.e. bank statements etc.
- Petty Cash
Make sure petty cash is reconciled weekly
- Cycle Counting (Inventory)
Check Inventory Levels and correct on hand quantities in the system
- Total Inventory Accuracy
Review Bookkeeper Reports & Notifications, adjust as needed
React to margin reports send by Reporting team
- Marketing
Assist with In Store Promotional Events, schedules etc.
Put Store items on Sale, print shelf labels
Monthly Tasks:
- Customer Statements
Follow up with vendors on all monthly statements to ensure there are no old bills that have not been entered.
Enter relevant credits based on accounts that managers wrote off
- Credit Applications
Direct all unknown info to the corporate
- Inventory
Assist with Inventory Taking Process (Assist Audit Counts)
Assist in tracking and keeping accurate inventory
Reference: 202106713
https://jobs.careeraddict.com/post/95494121
Administrative Assistant
Posted on Sep 21, 2024 by Seasons Kosher Supermarket
Lawrence, NY
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Company Overview
Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.
Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.
Job Description:
We are looking for an Administrative Assistant to join our team. In this position, you will ensure that you track and manage financial data. As a Administrative Assistant, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing financial statements, closing books, collecting debts, and making payments.
Daily Tasks:
- Total Inventory/ NCR
Invoices-update pricing
Enter New Items (Ensure items are at Budgeted Margins)
Follow up on Monthly Statements & make sure all invoices are entered into the system in a timely manner
- Shelf Label Management
Always make sure shelf labels are compliant at all times
Ensure all products have accurate updated price tags
- NetSuite
Vendor/Operating invoices, bills and credits
Scan and attach all supporting documentation
Ensure accurate Expense type categorization
- Payables
Keeping track of payment requests
- Mail
Open mail and notify the correct parties of important notices
- Payroll (New Hires)
Complete I-9’s for new employees
Send all other relevant information i.e., direct deposits, termination
Enter Schedules into Pay Clock system
Weekly Tasks:
- Concession
Run sales report for all concessionaires
- Scanning & Filing
Scan all entered invoices into the shared folder
Important mail i.e. bank statements etc.
- Petty Cash
Make sure petty cash is reconciled weekly
- Cycle Counting (Inventory)
Check Inventory Levels and correct on hand quantities in the system
- Total Inventory Accuracy
Review Bookkeeper Reports & Notifications, adjust as needed
React to margin reports send by Reporting team
- Marketing
Assist with In Store Promotional Events, schedules etc.
Put Store items on Sale, print shelf labels
Monthly Tasks:
- Customer Statements
Follow up with vendors on all monthly statements to ensure there are no old bills that have not been entered.
Enter relevant credits based on accounts that managers wrote off
- Credit Applications
Direct all unknown info to the corporate
- Inventory
Assist with Inventory Taking Process (Assist Audit Counts)
Assist in tracking and keeping accurate inventory
Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.
Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.
Job Description:
We are looking for an Administrative Assistant to join our team. In this position, you will ensure that you track and manage financial data. As a Administrative Assistant, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing financial statements, closing books, collecting debts, and making payments.
Daily Tasks:
- Total Inventory/ NCR
Invoices-update pricing
Enter New Items (Ensure items are at Budgeted Margins)
Follow up on Monthly Statements & make sure all invoices are entered into the system in a timely manner
- Shelf Label Management
Always make sure shelf labels are compliant at all times
Ensure all products have accurate updated price tags
- NetSuite
Vendor/Operating invoices, bills and credits
Scan and attach all supporting documentation
Ensure accurate Expense type categorization
- Payables
Keeping track of payment requests
Open mail and notify the correct parties of important notices
- Payroll (New Hires)
Complete I-9’s for new employees
Send all other relevant information i.e., direct deposits, termination
Enter Schedules into Pay Clock system
Weekly Tasks:
- Concession
Run sales report for all concessionaires
- Scanning & Filing
Scan all entered invoices into the shared folder
Important mail i.e. bank statements etc.
- Petty Cash
Make sure petty cash is reconciled weekly
- Cycle Counting (Inventory)
Check Inventory Levels and correct on hand quantities in the system
- Total Inventory Accuracy
Review Bookkeeper Reports & Notifications, adjust as needed
React to margin reports send by Reporting team
- Marketing
Assist with In Store Promotional Events, schedules etc.
Put Store items on Sale, print shelf labels
Monthly Tasks:
- Customer Statements
Follow up with vendors on all monthly statements to ensure there are no old bills that have not been entered.
Enter relevant credits based on accounts that managers wrote off
- Credit Applications
Direct all unknown info to the corporate
- Inventory
Assist with Inventory Taking Process (Assist Audit Counts)
Assist in tracking and keeping accurate inventory
Reference: 202106713
Share this job:
Alert me to jobs like this:
Amplify your job search:
Expert career advice
Increase interview chances with our downloads and specialist services.
Visit Blog