Overview:

VTG is seeking an Administrative Assistant located in Chantilly, VA. The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates.

Responsibilities:

The nature of Administrative Assistant work varies from transactional in nature to complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.

Maintain a schedule of appointments for a manager or office

Answer routine telephone calls, direct calls and take messages

Greet and escort visitors

Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents

Arrange for the delivery of outgoing mail/packages with the mailroom

Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office

Draft, proofread, edit and coordinate correspondence

Perform research and retrieve information from databases and other resources

Maintain tracking records and filing systems; archive files

Maintain, update and serve as focal point for databases or spreadsheet

Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites

Participate in meetings and events: may serve as recorder and may present position related information

Prepare access rosters and request security clearance transfers

Assist in ordering supplies/equipment and arranging for office equipment repairs

Perform administrative back up support for other offices

Recommend innovative processes to improve the efficiency and effectiveness of the office

Compose written communication in response to complex customer queries

Prepare routine status reports and track office-related metrics

Manage routine website content updates and coordinate more complex website changes with webmaster

Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites

Attend meetings, events, and forums

Assist in maintaining inventories, records, and receipts  Coordinate office renovations and relocation activities

Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings

Author and/or provide critical/final review of correspondence

Draft documents such as instructions, spreadsheets, presentations and reports

Build briefing packages and present information

Analyze metrics and provide summary to senior management

Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates

Qualifications:

TS/SCI with Poly

HS Diploma plus 6 years

Detail-orientated

Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience

Ability to participate productively as a contributing member in a team environment

Strong interpersonal skills

Ability to be discreet and maintain confidentiality

Proficient in the use of Microsoft Office and standard computer applications

Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance

Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, philosophy and operating principles

This is a Military Friendly job opportunity