Executive Administrator

Job Type: Full time, Permanent
Location: Stirling Office, FK9 4NF, hybrid
Salary: £29,500
Hours: 37 hrs per week
Contract: Permanent
Line Manager: CEO
Closing date: 9am on Monday 6th July 2026

We are looking for an Executive Administrator to join our friendly team on a permanent, full-time contract (37 hours per week). Based in our Stirling office, this is a hybrid role with occasional travel across the UK.

As Executive Administrator, you will be at the heart of our charity, supporting the CEO by providing confidential and professional administrative support. This role is pivotal to the smooth and efficient running of the organisation, allowing the CEO to focus on strategic leadership and organisational impact. In addition, you will work alongside other members of LtL’s leadership team and our Strategic Support Manager, as well as providing general administrative support.

Responsibilities include:

Co-ordinating Management Team meetings and assisting with minuting
Managing diary for CEO
Assisting with operational planning alongside Strategic Support Manager
Supporting compliance with internal policies and processes
Representing the CEO professionally by phone and email communications
Being a first point of contact for a range of staff and external stakeholders wishing to speak to the CEO
Filtering correspondence by priority and supporting follow up of enquiries as needed
Assisting with the organisation of events and conferences on behalf of LtL
Managing and maintaining Trust and Company records, files, and images
Ensuring that LtL’s data storage system is implemented efficiently and adheres to data protection legislation

You will need:

Previous experience as Personal Assistant or Executive Assistant at senior leadership level
Exceptional organisational skills with the ability to balance multiple demands and prioritise, anticipate needs, and forward plan accordingly
The ability to make independent decisions within a framework
A high level of proficiency using Microsoft Office, SharePoint, Teams, and other digital collaboration tools.

We are a flexible, family‑friendly and supportive organisation, offering flexible working, generous holiday, strong staff benefits and a welcoming team culture. We are happy to discuss reasonable adjustments and working arrangements and encourage applications from those who may not meet every criterion but feel this role is right for them.

You may have experience of: Executive Assistant,Personal Assistant, Executive Support, Senior Administrator, Executive-level support, PA to CEO,Diary management, etc

REF-(Apply online only)