Desk Assistant
Location: City of London
Role Type: Contract - 3 months
Work Setup: 5 days onsite

Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

The Role
Our client is a leading international financial institution with a strong global footprint, providing a comprehensive range of corporate and retail banking services. The organisation supports clients across trade finance, investment banking, and capital markets, with a focus on enabling cross-border commerce and long-term financial growth. It is recognised for its scale, stability, and commitment to delivering innovative financial solutions across key global markets.

What you'll do

• Provide proactive administrative and operational support to the Commodities team, ensuring the smooth running of a fast-paced Front Office environment.
• Manage complex diaries, coordinate meetings, workshops and events, and handle stakeholder communications across the business.
• Arrange domestic and international travel, accommodation and itineraries, while processing expenses accurately and efficiently.
• Support business operations through purchase orders, invoice management, onboarding coordination and general team administration.
• Act as a key point of contact for internal and external stakeholders, assisting with visitor management and office-based activities.
• Utilise Microsoft 365 and Microsoft Copilot to improve productivity, streamline processes and identify opportunities for continuous improvement.

What you bring

• Previous experience in a Desk Assistant, Team Assistant, Executive Assistant or Business Support role within banking, financial services or a professional services environment.
• Currently using AI-powered productivity tools, such as Microsoft Copilot, as part of day-to-day work to improve efficiency and streamline administrative tasks.
• Strong organisational skills with the ability to manage multiple priorities and work effectively in a fast-paced environment.
• Excellent written and verbal communication skills, with confidence interacting with senior stakeholders and external contacts.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel and PowerPoint.
• High attention to detail, strong problem-solving ability, and a professional, collaborative approach with excellent discretion and integrity.

What's Next?
If you are ready to take the next step, apply now. Successful applicants will be contacted directly by a recruiter to discuss the role further.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.