The OPP Operations Coordinator provides a broad range of administrative support to the OPP department.  This position supports OPP department faculty with presentations and AV support, is responsible for managing the distribution of student materials, coordinates student exams and assignments, enters student information and results into appropriate ICOM data systems, and manages the OPP department schedule.

Provides administrative support for the OPP department, managing a broad range of administrative tasks and resolving problems and inquiries.

Using questions provided by faculty, prepares and monitors exams and quizzes.  Enters questions into ICOM’s exam software, currently ExamSoft and Learning Space, and creates key words for curriculum mapping.

Receives students’ written homework “test questions” with answers and distributes to OPP faculty for review and grading. 

Enters grades into ICOM’s learning management system for student exams, practicals, quizzes and weekly assignments.

Posts and manages course materials, including videos and lecture materials, from faculty and uploads into ICOM’s learning management system, as needed.

Works with faculty to create and build rubrics for grading student practical exams.

Organizes and distributes schedules for OPP practical exams.

Coordinates practical exam days, including room set up, signage, coordinating proctors and communicating with adjunct faculty.

Runs the OPP AV/camera system for weekly labs and films OPP videos for student materials.  Determines appropriate angles for video and responds to faculty requests.

Edits videos, posts and manages videos for students in video management system, currently Panopto.

Point of contact for outward facing OMT Video Library. Assists with subscriptions and enrollment and serves as the liaison between hosting platform and OPP faculty.

Provides technical support to faculty in the development of materials and AV system during labs.

Organizes OPP department schedules, meetings and events.  Organizes and manages student clinics and outreach.

Work with Independent Contractors for course delivery

Acts as a liaison for the OPP department and other ICOM departments or outside individuals and/or entities.

Organizes OPP department schedules, meetings and events. Organizes and manages student clinics and outreach.

Acts as a liaison for the OPP department and other ICOM departments or outside individuals and/or entities.

SUPERVISORY RESPONSIBILITIES:

None

Requirements

Minimum 2 years experience working with databases, education systems preferred

Previous experience in higher education is preferred

Prefer experience working with student databases

SKILLS & ABILITIES:

A team player who values collaboration, mutual support and team cohesion

Some familiarity using AV and camera systems for filming.

Exceptional attention to detail

Excellent communication skills, written and oral

Ability to multi-task in a fast-paced environment

Effective organizational and planning skills that reflect the ability to prioritize competing demands, and complete action items efficiently with minimal supervision

Ability to interact with individuals from different cultures and professional backgrounds, and exercise effective “people skills” verbally and written

Experience using Apple products helpful

Collaboration skills

Communication proficiency

Personal effectiveness/credibility

Technical capacity

Benefits

Health Care Plan (Medical, Dental & Vision)

Retirement Plan

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick, Holidays, Winter Break)

Family Leave

Short Term & Long Term Disability

Tuition Reimbursement