Job Description

THE POSITION:

The most important aspect of this position is direct responsibility for all Memphis administrative functions and all data management activities including, but not limited to operations-related data entry, order analyst, control product order entry and release, reception, file management, logistics clerical functions, accounts payable, 236 forms and DEA related clerical functions. Performance of these functions will require the coordination with all Memphis and corporate management.

At our Memphis distribution center, our employees play a critical role in getting life-saving products out to hospitals, clinics and nursing homes. We’re open 24 hours a day, 5 days a week because the needs of patients can’t wait. 

POSITION SUCCESS FACTORS:

Effectively communicates with co-workers and supervisors regarding work requirements

Pays meticulous attention to detail and possesses a task-oriented work ethic

Demonstrates flexibility and a willingness to modify work schedule to support company needs

Ability to successfully complete tasks in a timely manner on a daily basis

Ability to receive and convey information accurately in a timely manner

Ability to consistently meet minimum productivity standards

Ability to maintain zero defect performance

Analytical aptitude

Self-motivated

Solution-oriented

RESPONSIBILTIES:

Reviews paperwork and confirms that all information is clear, complete and accurate

Maximizes office productivity through proficient use of appropriate software applications

Maintain accurate records of 222 forms and purchase orders

Reviews records to ensure completeness, accuracy, and timeliness; prepares activity reports for the guidance of management

Coordinates administrative activities within all departments, develops and fosters relationships with outside vendors. Prepares and coordinates visits to the Memphis site

Process receipts and releases in the business system and updates the appropriate logs

Create reports for receipt verifications and check stocks

Maintain adequate stock of office supplies

Process Inventory adjustments

Answer and directs calls from clients

Greeting guest ad providing access to the building

ESSENTIAL FUNCTIONS:

Completion of import/export forms for clients

Adhere to all formal standard operating procedures that related to operations

Ensure timely release of client orders

Understand the receipt process

Understand the controlled substance process

Understand the OS&D and Call Tag Process

Provide monthly inventory information to the appropriate areas

Completion of both inbound and outbound DEA Forms 222

Ability to formulate emails to DLSS staff as a means of communication

Support projects as assigned

Perform all tasks assigned by Supervisor or Manager

Ability to review paperwork and confirm the clarity, completion and accuracy of all documents