Location:

Providence Hotel

The Omni Providence is a landmark hotel in Rhode Island. This hotel is located in the exciting city of Providence and is attached to the Rhode Island Convention Center, Dunkin Donuts Convention Center, as well as the Providence Place Mall. Guests find themselves in walking distance to everything the city has to offer from historical sights to amazing restaurants.

The Omni Providence a beautiful Convention Hotel but our associates are what separate us from the rest of the hotels. Our culture provides an atmosphere that allows our associates to learn and grow in their professional development in a fun environment. We strongly encourage promotions from within our company, and as a result, our staff has a solid hospitality foundation. Our diverse staff comes from many different countries in the world and provides a fantastic atmosphere to develop both from a professional and personal level. Although we offer a complete benefit package for all of our full-time associates, all of our associates are provided the greatest benefit of all which is “opportunity”.

Job Description:

To provide support for Associate Services Center

Responsibilities:

Essential Functions:    

¨     Act as liaison for all associates.

¨     Act as a back-up to participate in stand-up meetings with managers and conduct morning stand up meeting in Associate Services.

¨     Develop associate communications network within the resort, via bulletin boards, department communication boards, posters and flyers.

¨     Participates in planning and execution of associate events planned by the Associate Services Department.

¨     Maintain filing of all related associate forms and ensure all are secured to meet HiPPA & PCI requirements.

Specific Functions:

¨     Communications

o  Prepare weekly Power of One & updates

o  Monitor & update notice boards at entrance & legends and email to remote locations.

o  Monitor ASC messages & shared email folders

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¨     Vacation/Sick Time Management –

o  tracking and routing approvals to Payroll and providing associates information to Lincoln Financial Management

¨     Training – coordinate & setup New Hire Orientation & other leadership training events

o  Enter sign in sheets

o  Enter certifications onto Ultipro

o  Maintain logs of Safety Training 

¨     Safety - Works with departmental management to ensure that Safety Training is alive and well in departmental meetings, stand up meetings, and in the consciousness of each hotel associate.

o  Represents ASC on Safety Committee with monthly meetings.

¨     Annual Health & Wellness Fair – Assist the DASC to Coordinate the meeting rooms, vendors and all activities associated with the Wellness Fair

Hotel Specific Essential Functions:

¨     Communicate & arrange BEO for associate events.

¨     Maintain & organize file room ensuring that paperwork is easily located and is secured

Other Functions - Assist with Carrer Fairs, New hire entry in Ultipro 

Assist with any monthly associates funtions 

Qualifications:

Qualifications and requirements:

¨     At least one years previous human resources experience

¨     High School diploma or equivalent

¨     Bachelor’s degree preferred

¨     General knowledge of principles and practices of personnel administration

¨     Proven experience handling worker’s compensation and other medical leave of absence claims

¨     Proven experience in managing vacation/sick time requests and approvals

¨     Experience in coordinating new hire orientations and other training classes for associates and leadership

¨     Experience with marketing and event planning

¨       Experience with preparing payroll information