Job Description

The Operations & Technology division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the Executive Vice President of the News Group Operations & Technology organization.

The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across the NBCU News Group and Operations & Technology organizations on behalf of the EVP, News Group Operations & Technology. 

Responsibilities:

Proactively manage and coordinate daily schedule, calendar appointments, contacts, travel arrangements, internal meetings, and external appointments

Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly 

Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable

Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings

Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval

Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions

Coordinate internal group communications using newsletters, intranet postings, and messaging tools

Create and edit presentations, agendas, spreadsheets, and reports

Facilitate high-level reporting of operational data and metrics using PowerBI and Excel

Manage and organize executive files, physical and electronic, as required

Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required