Administrative Assistant (Full Time)

Location: Tallahassee, FL (in-office)

Schedule: Monday - Thursday 9:00am - 5:00pm; Friday 9:00am – 4:00pm

Compensation: $36,000 - $40,000 annual salary plus benefits package (see below for details)

Summary of Qualifications:

High school degree or equivalent

2+ years of professional administrative experience OR Bachelor’s degree in a relevant field

1+ years of professional experience with the Microsoft Office suite of products

Ability to commute to our Tallahassee office Monday - Friday

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About Us: FUBA Workers’ Comp is a Tallahassee-based managing general agent for workers’ compensation insurance. Since 1989, we’ve been providing exemplary customer service and industry expertise to thousands of small businesses in Florida. Our family-friendly office of about 10 employees does a good job of maintaining a fairly relaxed atmosphere while still producing stellar results. We attribute this to each employee's investment in the mission and willingness to collaborate across departments.

About this position: We are looking to strengthen our operations by adding an Administrative Assistant to the team. This person will perform a variety of customer service and administrative tasks such as routing calls to the proper destination, maintaining and updating information for our audit and policy services departments, taking EFT payments from policyholders, and monitoring company email accounts. We are open to training the right person, but there are a few non-negotiable skills we are looking for.

The ideal candidate is someone who:

Is detail-oriented and double checks their work

Understands how to prioritize time-sensitive tasks

Can be flexible, pivoting to new tasks as needs change

Is naturally curious and enjoys creative problem solving

Values collaborating with others and is always willing to pitch in

Models professional office etiquette and communication

Is looking for a long term position at a company they can grow alongside

If this describes you, please read on!

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Essential Tasks of the Administrative Assistant:

General

Answer phones and route calls to proper destination using coverage chart

Monitor company email accounts

Policy Services

Enter new policies into policy management system

Process policy request changes

Process and post payments from policyholders and agents

Conduct monthly premium credit reach-out and maintenance

Review underwriting files for compliance

Mail monthly dividend checks to agents and policyholders

Conduct Officer Exemption maintenance

Audit

Call policyholders with past due audit balance (with oversight)

Email final audit invoices to agents

Print and mail audit auto-endorsements

Email audit worksheets to agents and policyholders

Check temp folder, log, and print new audits

Save certified letters to audit folder

Underwriting

Monitor underwriting email account

Enter new business submissions into the company system.

Enter new policies into company system

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Requirements

We are looking for someone who:

Has 2+ years' experience beyond school OR holds a relevant bachelor’s degree

Has 1+ years' professional experience with the Microsoft Office suite of products (particularly Word, Excel, and Outlook)

Is computer-savvy and capable of picking up new programs quickly

Enjoys both collaborating with others and working autonomously depending on the day’s needs

Can commute to our Tallahassee-based office

Can work 9:00am - 5:00pm Monday - Thursday, and 9:00am – 4:00pm on Fridays

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Benefits

At FUBA Workers’ Comp, we believe in investing in our employees. We are pleased to offer:

A company culture that encourages growth and provides opportunities for professional development

Annual salary of $36,000 - $40,000+ depending on your relevant experience

Employer-sponsored Capital Health Plan health insurance starting on your first day (up to $1,200 of premium cost covered by employer to go towards individual or family plans)

Group rates for dental insurance

Employer-sponsored Life & Accidental Death/Dismemberment insurance

SEP retirement plan starting your second year

80 hours of paid time off annually (this number increases alongside your tenure)

10+ paid holidays annually

Six weeks of paid maternity leave

If you think you’d be a good fit, we’d love to see you apply!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.