Overview:

The Sr. HR Coordinator will support the HR department in various administrative tasks, ensuring efficient operations. This role involves working with Associate records and data, assisting in compliance processes, coordinating meetings, and handling various HR-related tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a passion for supporting the workforce.

Responsibilities:

Administrative Support:Assisting with day-to-day operations of the HR function and duties

Completing vendor setup with Accounts Payable and processing invoices for HR department

Coordinating with stakeholders the annual planning of designated vacation calendar

Gathering content from key contributors for monthly HR scorecard presentations

Coordinating and executing the administrative tasks for the BISSELL Scholarship Process

Maintaining annual HR calendar with key and critical processes, inclusive of key dates

Scheduling meetings when necessary

Ordering supplies for the HR department as-needed

Compliance Assistance:Coordinating actions related to regulatory filings such as EEO-1, Vets-100 and disability reporting, California Privacy Act data submittals

Coordinating Earned Income Tax Credit compliance actions with HR Business Partners and Communications team

Data coordination and submittal for Bureau of Labor Statistics reports

Validation of I-9 records for newly hired Associates

Employment Support:Executing termination of employment activities in systems (Oracle, Darwin, Glint Survey)

Sending HRIS Representative the information related to a departing Associate and scheduling exit interview with necessary last day information

Coordinating & executing tasks related to unemployment claims, including receiving claim, gathering documentation from HRBP’s, submitting response to unemployment department in various states

Redirecting inbound employment verification requests for Rug Doctor and BISSELL Associates to the vendor or Payroll Department

Supporting HR Business Partners with physical mail coordination as needed, including partnering with Facilities on equipment returns

Creating and maintaining new hire Associate files

Maintaining job description library/database to ensure accessibility and version control, ensuring job descriptions are updated in standard format and retrieving for partners as- needed

Follow-up on the completion of new hire performance reviews and escalating any issues to appropriate HR Business Partner as-needed

Benefits Support:Reviewing and processing application forms for program reimbursement i.e. tuition reimbursement, gym membership reimbursement, adoption assistance

Tracking wellness program participation

Training and Development:Coordinating training sessions and seminars by sending calendar invitations, booking rooms, coordinating with presenters and the facilities team.

Communicating with session participants via email and MS Teams regarding training activities and logistics

Monitoring the Learning@BISSELL inbox and escalate as-needed

Assisting with administrative tasks for recurring learning and development events as-needed

Other:

Additional duties as assigned

Qualifications:

Ability to communicate effectively, including proficient writing skills and ability to work with a range of individuals at all levels of the organization

Ability to work with, build relationships with and engage with third-party organizations

Abilities to coordinate with the HR functional team members in various areas/projects as needed

Ability to work independently as well as part of a team in a fast-paced environment with multiple projects, tight deadlines and changing priorities

Demonstrate intellectual curiosity to propose continuous improvement solutions

Top notch organization skills and an eye for the little details

Willingness to seek collaboration, ask questions and learn from others

Ability to manage multiple priorities and prioritize workload

Deadline driven mindset and way of working

Ability to work in the office at least three days per week in Grand Rapids, Michigan

DESIGNED TO SUCCEED:

Degree minimum: Associate’s degree or equivalent experience

Specific concentration: Communications, administration

Experience level: 3-5 years of administration experience-preferably in a HR function

Proficient in MS applications (SharePoint, Word, Excel, PowerPoint, Outlook, Teams, OneNote, etc.)

Proficiency with HR data system i.e. Oracle, Workday, SAP HCM

Ability to exercise discretion when handling confidential information

BISSELL is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law