Job Description

The Team Assistant handles a wide range of administrative support for their respective office and Management Team members at Roland Berger. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each leader being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards and the ability to understand and adapt to business needs.

This position requires 5 days in-person in the Chicago office.

Responsibilities:

Answers incoming office phone calls and direct, as appropriate

Greets and directs office visitors

Provides office space and on-site support for management team members and clients who are visiting the office

Coordinates office-wide meetings, presentations, and other events and activities such as all hands meetings

Maintains conference room readiness for meetings

Maintains inventory and stocks office supplies, equipment, and kitchen

Sort/distribute mail and packages

Works with building management for issues, such as security and visitor management

Exhibits polite and professional communication via phone and e-mail

Coordinates travel arrangements and prepares and submits expense reports for Principals and/or Directors

Provides proactive scheduling support by booking meetings and preventing conflicts.

Anticipates Management Team members needs to provide proactive support

Take notes and minutes in meetings

Provides coverage to other administrative assistants as needed

Works on ad-hoc tasks and projects