Job Description

This role will support our Executive Assistant to the Chief Commercial Officer

For this role, the individual will need to be in our New York office when our Executive Assistant and Executive are present. 

What you get to do in this role:

We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. 

Calendar and Meeting management: coordinate internal meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts

Submit and manage all help desk support requests for the Executive Assistant, as well as handle administrative tasks to support each team's goals as needed

Meeting and interview preparation.Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.

Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.

Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.

Handle some travel (flight, hotel, car) arrangements (domestic and international)

Expense management duties, which includes submitting expense reports and receipts in a timely manner 

Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire

Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running