Team Administrator

To provide administration assistance to the Head of MFTS, Senior Managers and Management Assistant to support the smooth running of the management team, enabling them to carry out operations efficiently, safely and cost-effectively.

Responsibilities

Co-ordinate ongoing training requirements for AHUK personnel with internal and external training providers
Maintain accurate time keeping records for the AHUK engineering and commercial teams
Effectively manage and maintain workwear and PPE orders and issue in conjunction with the Health, Safety & Environment Advisor
Process purchase orders, requisitions and vendor approval forms
Diary management and room bookings for internal and external users
Maintain stocks of office supplies and re-order in a timely manner
Process invoices in a timely and accurate manner
Manage incoming post, correspondence and telephone calls.
Process visitor forms for all staff and AHUK visitors to RAF Shawbury.
Monitor and manage access for all employees and visitors within the airbus facility
Liaise with other departments at all levels within the company
Provide any additional administrative support for the MFTS team as requiredSkillset

Essential

IT skills in word and data processing, email management and digital file storage
Knowledge and understanding of office procedures and terminology
High standards of spoken and written English, including spelling and punctuation
Excellent customer service skills and a friendly and professional manner
Good standard of literacy and numeracy for reporting and business correspondence
Organisational skills and the ability to plan and prioritise workloads to meet deadlines
Focus and attention to detail
A 'can-do' attitude and commitment to getting the job done accurately and on time
Discretion and confidentialityDesirable

A basic understanding of accounting practices
Knowledge of Google Workspace suite of business applications
Experience of SAP database softwareKey Performance Indicators

Timekeeping and attendance
Accuracy and attention to detail
Ability to communicate effectively and politely
Commitment to customer service
Willingness to adapt and adopt new business practicesOther requirements

Basic Security Clearance is required for this position due to MoD Security requirements
Must have a Full UK driving License and a vehicle available for work purposes
Hours of work: up to 37.5 hours per week. Part-time hours will be considered. The role is office-based in Shawbury.Guidant Global (BH4SF) is acting as an Employment Business in relation to this vacancy