Overview:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

We are the largest non-governmental provider of social services in America and every year, we help over 30 million Americans overcome poverty, homelessness, addiction, economic hardships, loneliness, and exploitation through a wide range of programs and services.

The Finance Department at our Eastern Territorial Headquarters has an opening for an Administrative Assistant.  The primary purpose of the Administrative Assistant is to provide secretarial support to the Assistant Territorial Finance Secretary, Territorial Finance Secretary. Territorial Director of Corporate Finance (DOCF) and Territorial Controller, in expediting the workflow for these offices with minimal supervision.

Based in West Nyack, NY this position requires approximately 35 hours of work per week and may be eligible for a hybrid work arrangement.

Responsibilities:

 Territorial Finance Council (TFC)Prepare, process and distribute: the agenda, minutes, NOA’s and correspondence

Responsible to enter TFC items in TSAMM – ensuring accuracy, consistency, grouping of agenda items and journal all issues within TSAMM

Handle all correspondence for the USETFC email account

Continually review procedures and update accordingly for back up personnel

Maintain a bring up system (BUP) for Territorial Finance Council

Maintain the Mission Support Database (THE HIVE), by making appropriate entries subsequent to TFC decisions

Personally provide for the clerical, administrative and communication needs of the office of the ATFS,TFC, the DOCF, Territorial Controller and staff when neededAssist on inquires and relay messages

Process incoming and outgoing mail for the AFS/TFS as requested

Assist maintaining calendar entries

Order department office/kitchen supplies

Organize and schedule meetings, preparing materials when necessary for all participants

During External Audit season, produce and route correspondence to and from External Auditors, as directed

Process corporate documents on behalf of the department via Legal database as needed.

Handle department notary duties as needed.

Maintain the Out of Office database for the department

Maintain Smartdata for the department corporate card

Maintain department lists upon any changes in personnel or officer appointments

Back up for mail: sorting and drop off

Department Logistics: coordinate special events for department

Maintain Territorial Command Personnel Listing

Maintain minutes for standardization meetings

Maintaining and procuring of office equipment as needed.

Qualifications:

Associate's degree

1-3 years of related experience

Excellent Communication skills, both oral and written

Discretion and high level of confidentiality are imperative

Advanced technical skills: Word and Excel

Knowledge of PowerPoint, Publishers, Adobe Acrobat, Lotus Notes, TSAMM

Ability to work independently and with initiative

Ability to multi-task and prioritize

Sound judgement and a calm, professional demeanor

Notary – a plus

What We Offer

Generous Medical, Dental, Vision Benefits

TSA paid Life Insurance for Employees

Additional life insurance options for employees

On-site cafeteria

Paid Time Off – Vacation, Sick, Personal days

403(b) retirement savings plan

Non-contributory Pension Plan

Professional Development

Education Assistance

Free, on-site Fitness Center

Federal holidays

Opportunities to give back and support our communities

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.