Executive Assistant / Office Manager
Posted on Sep 14, 2024 by Cint
New Orleans, LA
Customer Service
Immediate Start
Annual Salary
Full-Time
Job Description
The Opportunity
Cint seeks a highly motivated and independent Executive Assistant and Office Manager to
support our two US-based Executives as well as our New Orleans office on a full-time
basis. This role begins immediately. The Executive Assistant/Office Manager will have a strong sense of
urgency and the ability to work independently on assignments with sound judgment. The
right candidate will have a strong sense of ownership and resourcefulness, be customer-
service oriented and have the ability to meet tight deadlines. We are looking for someone
who has a high degree of flexibility, can operate effectively in a very fast-moving
environment and has a strong ability to multi-task. A high level of integrity and discretion in
handling confidential information is imperative.
The hours for this role are full time, Monday – Friday. This role requires 3 days in-person at our Cint New Orleans office (Tue-Thur). This is a non-exempt role.
What You Will Do
Support our CRO, EVP of CX and New Orleans office full time
Partner with other global EAs to support the needs of the Global Leadership Team
Coordinate calendar management
Maintain calendar to manage meetings, travel, out of office, special events and important corporate meetings
Make travel arrangements expeditiously and accurately; gather and present information on travel times and alternatives in a clear, understandable format with all information needed
Assist with basic technology functions to support Executive meetings, such as: video conferencing, AV equipment setup, visual presentation, etc
Work on assignments that are sensitive in nature and require complete confidentiality.
Prepare and track expense reports and receipts.
Open/create purchase requisitions and handle other budget/financial process related activities.
Produce PowerPoint and other written documents.
Partner with other Executive Assistants and Workplaces team to ensure day to day office management initiatives are met
Support the planning and execution of quarterly Company Meetings with the Executive Leadership Team
Ensure our office is a safe & comfortable place for our employees to work in
Ensure we are compliant with all local, state, and federal health & safety standards Managing lunch catering once per week
Occasional happy hour setup
Report facilities requests to building management and ensuring repairs are made as needed
Oversee the cleaning crew & other contractors (plants, food vendors, etc)
Help with meetings taking place onsite
Assist with the planning and execution of occasional local events in New Orleans
Ensure the kitchen is restocked with food & beverages
Coordinate special events and important corporate meetings
Assist with local travel arrangements as needed
Partner with the Workplaces team to ensure day to day global office management initiatives are met
Mail-handling and shipping/receiving, including scanning all mail and distributing to the correct parties
Handling special projects and events as they come up (e.g., conferences, local corporate/team events, vacation events, new employee first-day welcome)
The Opportunity
Cint seeks a highly motivated and independent Executive Assistant and Office Manager to
support our two US-based Executives as well as our New Orleans office on a full-time
basis. This role begins immediately. The Executive Assistant/Office Manager will have a strong sense of
urgency and the ability to work independently on assignments with sound judgment. The
right candidate will have a strong sense of ownership and resourcefulness, be customer-
service oriented and have the ability to meet tight deadlines. We are looking for someone
who has a high degree of flexibility, can operate effectively in a very fast-moving
environment and has a strong ability to multi-task. A high level of integrity and discretion in
handling confidential information is imperative.
The hours for this role are full time, Monday – Friday. This role requires 3 days in-person at our Cint New Orleans office (Tue-Thur). This is a non-exempt role.
What You Will Do
Support our CRO, EVP of CX and New Orleans office full time
Partner with other global EAs to support the needs of the Global Leadership Team
Coordinate calendar management
Maintain calendar to manage meetings, travel, out of office, special events and important corporate meetings
Make travel arrangements expeditiously and accurately; gather and present information on travel times and alternatives in a clear, understandable format with all information needed
Assist with basic technology functions to support Executive meetings, such as: video conferencing, AV equipment setup, visual presentation, etc
Work on assignments that are sensitive in nature and require complete confidentiality.
Prepare and track expense reports and receipts.
Open/create purchase requisitions and handle other budget/financial process related activities.
Produce PowerPoint and other written documents.
Partner with other Executive Assistants and Workplaces team to ensure day to day office management initiatives are met
Support the planning and execution of quarterly Company Meetings with the Executive Leadership Team
Ensure our office is a safe & comfortable place for our employees to work in
Ensure we are compliant with all local, state, and federal health & safety standards Managing lunch catering once per week
Occasional happy hour setup
Report facilities requests to building management and ensuring repairs are made as needed
Oversee the cleaning crew & other contractors (plants, food vendors, etc)
Help with meetings taking place onsite
Assist with the planning and execution of occasional local events in New Orleans
Ensure the kitchen is restocked with food & beverages
Coordinate special events and important corporate meetings
Assist with local travel arrangements as needed
Partner with the Workplaces team to ensure day to day global office management initiatives are met
Mail-handling and shipping/receiving, including scanning all mail and distributing to the correct parties
Handling special projects and events as they come up (e.g., conferences, local corporate/team events, vacation events, new employee first-day welcome)
Reference: 199167908
https://jobs.careeraddict.com/post/95161109
Executive Assistant / Office Manager
Posted on Sep 14, 2024 by Cint
New Orleans, LA
Customer Service
Immediate Start
Annual Salary
Full-Time
Job Description
The Opportunity
Cint seeks a highly motivated and independent Executive Assistant and Office Manager to
support our two US-based Executives as well as our New Orleans office on a full-time
basis. This role begins immediately. The Executive Assistant/Office Manager will have a strong sense of
urgency and the ability to work independently on assignments with sound judgment. The
right candidate will have a strong sense of ownership and resourcefulness, be customer-
service oriented and have the ability to meet tight deadlines. We are looking for someone
who has a high degree of flexibility, can operate effectively in a very fast-moving
environment and has a strong ability to multi-task. A high level of integrity and discretion in
handling confidential information is imperative.
The hours for this role are full time, Monday – Friday. This role requires 3 days in-person at our Cint New Orleans office (Tue-Thur). This is a non-exempt role.
What You Will Do
Support our CRO, EVP of CX and New Orleans office full time
Partner with other global EAs to support the needs of the Global Leadership Team
Coordinate calendar management
Maintain calendar to manage meetings, travel, out of office, special events and important corporate meetings
Make travel arrangements expeditiously and accurately; gather and present information on travel times and alternatives in a clear, understandable format with all information needed
Assist with basic technology functions to support Executive meetings, such as: video conferencing, AV equipment setup, visual presentation, etc
Work on assignments that are sensitive in nature and require complete confidentiality.
Prepare and track expense reports and receipts.
Open/create purchase requisitions and handle other budget/financial process related activities.
Produce PowerPoint and other written documents.
Partner with other Executive Assistants and Workplaces team to ensure day to day office management initiatives are met
Support the planning and execution of quarterly Company Meetings with the Executive Leadership Team
Ensure our office is a safe & comfortable place for our employees to work in
Ensure we are compliant with all local, state, and federal health & safety standards Managing lunch catering once per week
Occasional happy hour setup
Report facilities requests to building management and ensuring repairs are made as needed
Oversee the cleaning crew & other contractors (plants, food vendors, etc)
Help with meetings taking place onsite
Assist with the planning and execution of occasional local events in New Orleans
Ensure the kitchen is restocked with food & beverages
Coordinate special events and important corporate meetings
Assist with local travel arrangements as needed
Partner with the Workplaces team to ensure day to day global office management initiatives are met
Mail-handling and shipping/receiving, including scanning all mail and distributing to the correct parties
Handling special projects and events as they come up (e.g., conferences, local corporate/team events, vacation events, new employee first-day welcome)
The Opportunity
Cint seeks a highly motivated and independent Executive Assistant and Office Manager to
support our two US-based Executives as well as our New Orleans office on a full-time
basis. This role begins immediately. The Executive Assistant/Office Manager will have a strong sense of
urgency and the ability to work independently on assignments with sound judgment. The
right candidate will have a strong sense of ownership and resourcefulness, be customer-
service oriented and have the ability to meet tight deadlines. We are looking for someone
who has a high degree of flexibility, can operate effectively in a very fast-moving
environment and has a strong ability to multi-task. A high level of integrity and discretion in
handling confidential information is imperative.
The hours for this role are full time, Monday – Friday. This role requires 3 days in-person at our Cint New Orleans office (Tue-Thur). This is a non-exempt role.
What You Will Do
Support our CRO, EVP of CX and New Orleans office full time
Partner with other global EAs to support the needs of the Global Leadership Team
Coordinate calendar management
Maintain calendar to manage meetings, travel, out of office, special events and important corporate meetings
Make travel arrangements expeditiously and accurately; gather and present information on travel times and alternatives in a clear, understandable format with all information needed
Assist with basic technology functions to support Executive meetings, such as: video conferencing, AV equipment setup, visual presentation, etc
Work on assignments that are sensitive in nature and require complete confidentiality.
Prepare and track expense reports and receipts.
Open/create purchase requisitions and handle other budget/financial process related activities.
Produce PowerPoint and other written documents.
Partner with other Executive Assistants and Workplaces team to ensure day to day office management initiatives are met
Support the planning and execution of quarterly Company Meetings with the Executive Leadership Team
Ensure our office is a safe & comfortable place for our employees to work in
Ensure we are compliant with all local, state, and federal health & safety standards Managing lunch catering once per week
Occasional happy hour setup
Report facilities requests to building management and ensuring repairs are made as needed
Oversee the cleaning crew & other contractors (plants, food vendors, etc)
Help with meetings taking place onsite
Assist with the planning and execution of occasional local events in New Orleans
Ensure the kitchen is restocked with food & beverages
Coordinate special events and important corporate meetings
Assist with local travel arrangements as needed
Partner with the Workplaces team to ensure day to day global office management initiatives are met
Mail-handling and shipping/receiving, including scanning all mail and distributing to the correct parties
Handling special projects and events as they come up (e.g., conferences, local corporate/team events, vacation events, new employee first-day welcome)
Reference: 199167908
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