Job Description

The Administrative Assistant is part of the AbbVie Solid Tumor Oncology group and provides advanced administrative support to the AbbVie Leadership team.  The role will support senior leaders and will require an "all hands-on deck" mentality as day-to-day needs and tasks may change based on needs.  Must be flexible and have team mentality.  Microsoft Office skills (Outlook, Excel, PowerPoint, Word) and attention to detail are a must.  Ability to coordinate meetings and make travel arrangements.

•    Provides advanced administrative support to executive level or equivalent. May provide backup support to other staff as needed.

•    Monitors and prioritizes executives’ email, highlights actions and routinely authors responses.

•    Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.

•    Follows company purchasing and other established procedures.

•    Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

•    Coordinates new employee office setups and onboarding.

•    Professionally interacts with high level executives.

•    Consistently handles confidential or business-sensitive information.

•    Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

•    Proactively identifies and resolves scheduling conflicts.