Job Description

The Executive Administrative Assistant Is an individual contributor and is responsible for providing administrative support to company’s Head of Investor Relations and members of company’s Senior Leadership Team. Regularly executes administrative policies as determined and directed by company officials.  Works collaboratively with the Company’s other executive administrative staff. 

Compensation:  The hourly range for this role is $22.00 - $26.00.  This role is eligible for additional compensation and incentives.  Pay will be determined based on experience level. 

Essential Duties & Responsibilities

Arranges and coordinates complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, schedules appointments and maintains calendars for Head of Investor Relations and Senior Leadership Team.

Coordinates public earnings call logistics with external Investor Relations vendor as well as various post-earnings activities and deliverables, including scheduling follow-up calls with sell-side analysts and investors/shareholders.

Drafts routine memos and basic press releases.

Syncs Investor Relations activities and initiatives with all other company departments.

Acts a point of contact for company’s Board of Directors and prepares and distributes information to Board on both a quarterly and annual basis, including periodic issuances of equity awards.

Assists Head of Investor Relations in the preparation of and monitors annual Investor Relations budget.

Reviews, codes and seeks approval for all Investor Relations invoices.

Answers the telephone, responds to telephone and email inquiries and/or directs calls and emails accordingly.  Documents and maintains processes and procedures for managing routine office tasks.

Assembles Investor Relations information packages and coordinates other investor relations activities and mailings, as required.

Acts as custodian of corporate documents and records.

Creates and maintains various spreadsheet files