Administration Coordinator

Administration Coordinator

📍 Chichester - Central location| 🕒 Full-Time, Permanent

Adecco is delighted to be recruiting on behalf of our client for an Administration Coordinator to join their friendly and supportive team.

Are you looking to build a successful career in administration? Do you enjoy working with people, staying organised, and being the person who keeps everything running smoothly behind the scenes?

This is a fantastic opportunity for an enthusiastic and proactive individual to join a people-first organisation where collaboration, teamwork, and continuous improvement are at the heart of everything they do. You'll become an integral part of the business, working alongside colleagues at all levels in a supportive, non-hierarchical environment where everyone contributes to delivering an exceptional experience for clients and colleagues alike.

About the Role

As an Administration Coordinator, you'll play a central role in supporting the smooth day-to-day running of the office. Acting as the face of the business for visitors and guests, you'll create a professional and welcoming environment while providing essential administrative support across the organisation.

This is a varied role that offers exposure to a broad range of responsibilities, from office coordination and administration to facilities support and stakeholder engagement. You'll be encouraged to use your initiative, contribute ideas, and identify opportunities to improve processes and ways of working.

You'll also support the facilities management of the office, helping to ensure colleagues have a safe, efficient, and enjoyable workplace. Occasional travel to other offices across the South may be required.

This role is ideal for someone looking to embark on a career in administration and develop a broad skill set within a supportive and professional environment.

Key Responsibilities

Acting as the face of the business and creating a positive experience for visitors, clients, and guests.
Managing incoming calls, emails, and shared inboxes professionally and efficiently.
Providing comprehensive administrative support across the organisation.
Maintaining accurate records, databases, and internal systems.
Coordinating meeting rooms, visitor arrangements, refreshments, and hospitality.
Organising travel and accommodation bookings.
Supporting senior leaders and wider teams with day-to-day administration.
Assisting with company events, meetings, and internal initiatives.
Supporting the facilities management of the office, including supplier coordination, office supplies, workplace organisation, and contractor liaison.
Managing incoming and outgoing post and deliveries.
Supporting health and safety administration and operational checks.
Proactively identifying and suggesting improvements to office processes and the overall workplace experience.

About You

We're looking for someone who is organised, approachable, and eager to learn. You'll enjoy working with people, take pride in delivering excellent service, and be comfortable juggling a variety of tasks.

You'll be proactive, dependable, and someone who naturally looks for ways to make things work better. Most importantly, you'll thrive in a collaborative culture where teamwork and supporting others are highly valued.

Essential Skills & Experience

✅ GCSEs (or equivalent) in English and Mathematics

✅ Previous experience in an administrative, office support, customer service, reception, hospitality, or coordination role

✅ Excellent communication and interpersonal skills

✅ Professional and confident telephone manner

✅ Strong IT skills, including Microsoft Office applications

✅ Excellent organisational skills and attention to detail

✅ Ability to manage multiple priorities and work effectively in a busy environment

✅ A positive attitude and willingness to support colleagues across the business

✅ Ability to use initiative and identify opportunities for improvement

Desirable Skills & Experience

⭐ Experience working within a professional services environment

⭐ Knowledge of Adobe Creative Suite, including InDesign, Illustrator, and Photoshop

⭐ Experience coordinating meetings, events, or office operations

What's on Offer?

Permanent, full-time position
Immediate start available
Competitive salary
Working hours of 8:45am - 5:15pm
A genuinely supportive and collaborative team culture
Opportunity to build a long-term career in administration
Varied and rewarding role with exposure to multiple areas of the business
Occasional travel to offices across the South
The opportunity to make a real impact and contribute ideas that are valued and encouraged

Apply Now

If you're looking for a role where you can develop your administrative career, build strong professional relationships, and become a valued member of a supportive team, we'd love to hear from you.

Apply today through Adecco.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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