Planning and Scheduling Administrator
- Planning and Scheduling Administrator
- Gloucester - Onsite 3 days a week
- 6 month contract
- Inside or IR35
- £150 per day
We are looking for an organised and proactive Planning and Scheduling Administrator to join our Academic Services team. This is a key role responsible for the effective planning, scheduling, and coordination of training programmes to ensure a seamless and high-quality learning experience for our customers.
Working closely with Training Delivery teams and internal stakeholders, you will play a vital part in ensuring courses are accurately planned, resources are booked, and schedules are delivered efficiently and on time.
Key Responsibilities- Plan, schedule, and programme training courses in line with business objectives
- Input, manage, and maintain course bookings using internal systems (eg, Celcat)
- Coordinate staffing requirements, including booking core staff and associate tutors
- Ensure all schedules are completed 6-8 weeks in advance of course start dates
- Identify and resolve scheduling clashes, resource shortages, or conflicts
- Liaise with Training Delivery Team Leaders to agree priorities and timelines
- Manage amendments and enquiries within defined service levels (typically within 5 working days)
- Produce timesheets and ensure accurate processing of tutor payments
- Maintain clear and consistent communication with internal stakeholders
- Support onboarding of trainers and contribute to continuous improvement across scheduling processes
What We're Looking For
- Strong administrative experience with excellent attention to detail
- Proven ability to build positive working relationships across teams
- Excellent organisational skills and ability to manage competing priorities
- Confident communicator, both written and verbal
- Proficiency in Microsoft Office (especially Excel) and ability to learn new systems quickly
- A proactive, solution-focused mindset with the ability to think on your feet
- Flexible approach to support business needs, including occasional weekend work
Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
Reference: 3118236130
Planning and Scheduling Administrator
Posted on Jun 5, 2026 by Lorien
- Planning and Scheduling Administrator
- Gloucester - Onsite 3 days a week
- 6 month contract
- Inside or IR35
- £150 per day
We are looking for an organised and proactive Planning and Scheduling Administrator to join our Academic Services team. This is a key role responsible for the effective planning, scheduling, and coordination of training programmes to ensure a seamless and high-quality learning experience for our customers.
Working closely with Training Delivery teams and internal stakeholders, you will play a vital part in ensuring courses are accurately planned, resources are booked, and schedules are delivered efficiently and on time.
Key Responsibilities- Plan, schedule, and programme training courses in line with business objectives
- Input, manage, and maintain course bookings using internal systems (eg, Celcat)
- Coordinate staffing requirements, including booking core staff and associate tutors
- Ensure all schedules are completed 6-8 weeks in advance of course start dates
- Identify and resolve scheduling clashes, resource shortages, or conflicts
- Liaise with Training Delivery Team Leaders to agree priorities and timelines
- Manage amendments and enquiries within defined service levels (typically within 5 working days)
- Produce timesheets and ensure accurate processing of tutor payments
- Maintain clear and consistent communication with internal stakeholders
- Support onboarding of trainers and contribute to continuous improvement across scheduling processes
What We're Looking For
- Strong administrative experience with excellent attention to detail
- Proven ability to build positive working relationships across teams
- Excellent organisational skills and ability to manage competing priorities
- Confident communicator, both written and verbal
- Proficiency in Microsoft Office (especially Excel) and ability to learn new systems quickly
- A proactive, solution-focused mindset with the ability to think on your feet
- Flexible approach to support business needs, including occasional weekend work
Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
Reference: 3118236130
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