Administrative Assistant (50% - 80%)
Posted on Sep 26, 2019 by NextLink Solutions
Administrative assistant - Project support - Events - Meetings - Administrative support - Google suite - Pharmaceutical - English - Basel - Switzerland
NextLink is having an existing position as an Administrative assistant for global projects in Basel area, Switzerland.
Start date: 01.11.2019
End date: 30.11.2020
Extension: may be possible
Work load: part time 50% - 80% depending on qualifications. 80% would be granted if the applicant is well qualified for project support office activities.
Working time: min. 4 hours daily, could be in the mornings or afternoons
Work location: Basel area
Tasks & Responsibilities:
Support the Head of Business Intelligence & Intelligent Search and the Leadership Team (travel planning, calendar management, monitors and manages e-mails), and ensure urgent issues are dealt with
Is responsible to deputize occasionally for various administrative tasks on department level
Is responsible for travel, meeting and event organization worldwide for the Basel based Leadership Team members in cooperation with the in-house travel center and/or external parties if needed
Organize and coordinate internal/external (international) meetings. These include team meetings, video and teleconferences, Live Meetings, off-site meetings, meetings including external clients etc.
Provides administrative support to the local team members, such as onboarding external resources, ordering IT equipment etc.
Experienced with Google Suite (Gmail, GDrive, GCal, GSites, GDocs, GSheets, GSlides)
Commercial diploma in business administration, or other professional qualification with 3 to 5 years of working experience in an international environment
Ability to work autonomous and independent with a discrete and integer personality
Knowledge of financial accrual and procurement principles
Experience in working for managers and able to prioritize conflicting priorities and proven track record of managing diaries/calendars
Experience in dealing with internal and external customers
Strong organization skills, flexibility, open-minded team player with excellent interpersonal skills, as well as excellent oral and written communication and language skills in English
Nice to Haves:
+ Pharma experience
+ German, French
+ Basic understanding of the Healthcare and/or IT industry is an advantage
For a chance to work as an Administrative assistant please call me or send me your CV as soon as possible!
IT sourcing specialist