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Administrative Assistant (50% - 80%)

Posted on Sep 25, 2019 by Coopers Group GmbH

Basel, Switzerland
Admin & Secretarial
Immediate Start
Annual Salary
Contract/Project

For our pharma client in the Basel area we are looking for a:

Administrative Assistant

Background:

The Administrative Assistant provides administrative and management support to the Head of Business Intelligence & Intelligent Search and to the Application Services Leadership Team.
The contractor is collaborating with and deputizing for the assistant of our Clients' Application Services organization, facilitate internal and external communication and will act as a contact for general administrative requests involving the organization.

We are looking for an experienced administrative assistant with profound English skills, advanced IT web design skills and basic project support knowledge.

Tasks & Responsibilities:

Support the Head of Business Intelligence & Intelligent Search and the Leadership Team (travel planning, calendar management, monitors and manages e-mails), and ensure urgent issues are dealt with
Is responsible to deputize occasionally for various administrative tasks on department level
Is responsible for travel, meeting and event organization worldwide for the Basel based Leadership Team members in cooperation with the in-house travel center and/or external parties if needed
Organize and coordinate internal/external (international) meetings. These include team meetings, video and teleconferences, Live Meetings, off-site meetings, meetings including external clients etc.
Provides administrative support to the local team members, such as onboarding external resources, ordering IT equipment etc.

Must Haves:

Experienced with Google Suite (Gmail, GDrive, GCal, GSites, GDocs, GSheets, GSlides)
Commercial diploma in business administration, or other professional qualification with 3 to 5 years of working experience in an international environment
Ability to work autonomous and independent with a discrete and integer personality
Knowledge of financial accrual and procurement principles
Experience in working for managers and able to prioritize conflicting priorities and proven track record of managing diaries/calendars
Experience in dealing with internal and external customers
Strong organization skills, flexibility, open-minded team player with excellent interpersonal skills, as well as excellent oral and written communication and language skills in English

Start date: 01.11./2019
End date: 30/11/2020
Location: Basel area

Reference: 761741339

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