Office Supervisor

Posted on Oct 9, 2024 by Legrand North America
Reno, NV
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Position Description:

At a Glance

Legrand has an exciting opportunity for an Office Supervisor to join the Data, Power, and Control Team in Reno NV.

The Office Supervisor will provide clerical and administrative support for the Executive team.  This position will draft correspondence, schedule appointments, make meeting arrangements, prepare reports, and provide exceptional customer service to answer questions and provide Company information to the general public, customers, visitors, and other interested parties.  The Office Supervisor will oversee the receptionist and their duties, order necessary supplies, and ensure the smooth operation of the facility.  This position ensures that all assigned duties are performed quickly, efficiently and according to the established departmental and company policies, procedures and goals.

The Office Supervisor, as with all members of the Server Technology Team, is expected to promote a positive attitude, demonstrate initiative, professionalism, personal awareness, integrity, and exercise confidentiality.

Main Job Duties:

Oversee receptionist and the required duties including manning the front entry during working hours.

Provide administrative support for the Executive Team. Prepare meeting materials.  Attend meetings and provide documentation/meeting minutes.

Screen phone calls and requests. Respond to requests on behalf of the Executive Team.

In coordination with the department leaders, prepare presentation for the monthly Key Performance Metric meeting.

Prepare weekly, monthly, and quarterly reports for Executive Team.

Compile and maintain market and competition data for use by the Executive Team.

As directed, prepare local, domestic, and international travel arrangements. Including air travel and hotel accommodations.

Read and analyze incoming memos, submissions, and reports to determine proper handling and distribution of documents.

File and retrieve corporate documents, records, and reports.

Oversee all contracts and vendors to ensure smooth operation of the facility (i.e., landscaping, facility maintenance, janitorial, etc.)

Negotiate purchase of office supplies and equipment and supervises receiving and shipping of necessary supplies.

Issue appropriate purchase requisitions and negotiates contracts for maintenance of various equipment.

Supervise maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.

Establishes and maintains vendor databases for all office products and services. Provide exceptional customer service to respond to routine questions and provide information in a timely manner.

Use appropriate resources to determine answers to questions from customers or members of the public.

Transmit information or documents to customers and management, using computer, mail, or facsimile machine.

Coordinate food orders for meetings. Verify quantities needed, contact restaurant, place order, coordinate food delivery and take food to designated meeting room or area. Set up designated meeting room or area with utensils and beverages as needed.

Coordinate local company functions including the summer picnic and vacation party.

Contact vendors and schedule repairs for emergency issues with the building.

Keep a current record of Executive Team schedules and availability.

Respond to department voice mail messages and e-mail and coordinate follow up responses.

Complete special projects as assigned.

Perform other duties as assigned.

Qualifications:

Education:  Bachelor's degree from four-year college or university with an emphasis in Business Management; or equivalent combination of education and experience.

Experience:  Minimum of 3 years of experience in administration. Previous experience providing executive administrative support preferred.

Skills/Knowledge/Abilities:

Effective oral and written communication skills with the ability to provide information across multiple groups.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Effective oral and written communication skills with the ability to provide information across multiple groups in the Company including Operations, Engineering, Marketing, and Sales.

Strong organizational and planning skills and the ability to work independently.

Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Advanced computer proficiency with knowledge of Microsoft Office products (Word/Excel/Outlook/PPT).

Familiarity of ISO 9000 standards and audit process.

Desired Competencies:

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

Oral Communication - Speaks clearly; listens and gets clarification; responds well to questions; participates in meetings.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Work environment is fast-paced and priorities can shift quickly.  All employees are expected to go outside their primary responsibilities when required, and multi-task job duties on a regular basis.  While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs/ladder; balance; stoop, kneel crouch or crawl; talk, and hear.  The employee may occasionally lift and/or move up to 10 pounds and may rarely lift and/or move up to 40 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Company Info:

About Legrand

Representing more than 150 years of innovation, Legrand is the global specialist in electrical and digital building infrastructures. Our purpose is improving lives by transforming the spaces where people live, work and meet with electrical and digital infrastructures and connected solutions that are simple, innovative and sustainable. Every day, over 39,000 Legrand employees work hard to enhance the buildings of tomorrow. Legrand is a global, publicly traded company listed on the Euronext (Legrand SA EPA: LR) with revenue of €7 billion, and products sold in 180 countries. For more information, visit

About Legrand North and Central America

Legrand North and Central America (LNCA) employs over 6,500 associates in 50 locations, working across six divisions/sector: Audio Visual, Building Controls Systems, Data Power and Controls, Electrical Wiring Systems, and Lighting.  We hold a leading position in every North American market we serve and focus on exceeding our customers’ needs within the commercial, residential, and industrial industries. LNCA offers comprehensive medical, dental and vision coverage, as well as distinctive benefits like a high employer 401K match, above-benchmark paid maternity and parental leave, paid time off to volunteer, and an active/growing Employee Resource Group network.  LNCA is an employee-centered, growing company with tremendous opportunity.  For more information, visit 

About Legrand’s Data Center Power and Control Division

The industry-leading brands of Approved Networks, Ortronics, Raritan, Server Technology, and Starline empower Legrand’s Data, Power & Control to produce innovative solutions for data centers, building networks, and facility infrastructures. Our division designs, manufactures, and markets world-class products for a more productive and sustainable future. The exceptional reliability of our technologies results from decades of proven performance and a dedication to research and development. 



Equal Opportunity Employer

Reference: 203858597

https://jobs.careeraddict.com/post/96058105

Office Supervisor

Posted on Oct 9, 2024 by Legrand North America

Reno, NV
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Position Description:

At a Glance

Legrand has an exciting opportunity for an Office Supervisor to join the Data, Power, and Control Team in Reno NV.

The Office Supervisor will provide clerical and administrative support for the Executive team.  This position will draft correspondence, schedule appointments, make meeting arrangements, prepare reports, and provide exceptional customer service to answer questions and provide Company information to the general public, customers, visitors, and other interested parties.  The Office Supervisor will oversee the receptionist and their duties, order necessary supplies, and ensure the smooth operation of the facility.  This position ensures that all assigned duties are performed quickly, efficiently and according to the established departmental and company policies, procedures and goals.

The Office Supervisor, as with all members of the Server Technology Team, is expected to promote a positive attitude, demonstrate initiative, professionalism, personal awareness, integrity, and exercise confidentiality.

Main Job Duties:

Oversee receptionist and the required duties including manning the front entry during working hours.

Provide administrative support for the Executive Team. Prepare meeting materials.  Attend meetings and provide documentation/meeting minutes.

Screen phone calls and requests. Respond to requests on behalf of the Executive Team.

In coordination with the department leaders, prepare presentation for the monthly Key Performance Metric meeting.

Prepare weekly, monthly, and quarterly reports for Executive Team.

Compile and maintain market and competition data for use by the Executive Team.

As directed, prepare local, domestic, and international travel arrangements. Including air travel and hotel accommodations.

Read and analyze incoming memos, submissions, and reports to determine proper handling and distribution of documents.

File and retrieve corporate documents, records, and reports.

Oversee all contracts and vendors to ensure smooth operation of the facility (i.e., landscaping, facility maintenance, janitorial, etc.)

Negotiate purchase of office supplies and equipment and supervises receiving and shipping of necessary supplies.

Issue appropriate purchase requisitions and negotiates contracts for maintenance of various equipment.

Supervise maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.

Establishes and maintains vendor databases for all office products and services. Provide exceptional customer service to respond to routine questions and provide information in a timely manner.

Use appropriate resources to determine answers to questions from customers or members of the public.

Transmit information or documents to customers and management, using computer, mail, or facsimile machine.

Coordinate food orders for meetings. Verify quantities needed, contact restaurant, place order, coordinate food delivery and take food to designated meeting room or area. Set up designated meeting room or area with utensils and beverages as needed.

Coordinate local company functions including the summer picnic and vacation party.

Contact vendors and schedule repairs for emergency issues with the building.

Keep a current record of Executive Team schedules and availability.

Respond to department voice mail messages and e-mail and coordinate follow up responses.

Complete special projects as assigned.

Perform other duties as assigned.

Qualifications:

Education:  Bachelor's degree from four-year college or university with an emphasis in Business Management; or equivalent combination of education and experience.

Experience:  Minimum of 3 years of experience in administration. Previous experience providing executive administrative support preferred.

Skills/Knowledge/Abilities:

Effective oral and written communication skills with the ability to provide information across multiple groups.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Effective oral and written communication skills with the ability to provide information across multiple groups in the Company including Operations, Engineering, Marketing, and Sales.

Strong organizational and planning skills and the ability to work independently.

Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Advanced computer proficiency with knowledge of Microsoft Office products (Word/Excel/Outlook/PPT).

Familiarity of ISO 9000 standards and audit process.

Desired Competencies:

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

Oral Communication - Speaks clearly; listens and gets clarification; responds well to questions; participates in meetings.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Work environment is fast-paced and priorities can shift quickly.  All employees are expected to go outside their primary responsibilities when required, and multi-task job duties on a regular basis.  While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs/ladder; balance; stoop, kneel crouch or crawl; talk, and hear.  The employee may occasionally lift and/or move up to 10 pounds and may rarely lift and/or move up to 40 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Company Info:

About Legrand

Representing more than 150 years of innovation, Legrand is the global specialist in electrical and digital building infrastructures. Our purpose is improving lives by transforming the spaces where people live, work and meet with electrical and digital infrastructures and connected solutions that are simple, innovative and sustainable. Every day, over 39,000 Legrand employees work hard to enhance the buildings of tomorrow. Legrand is a global, publicly traded company listed on the Euronext (Legrand SA EPA: LR) with revenue of €7 billion, and products sold in 180 countries. For more information, visit

About Legrand North and Central America

Legrand North and Central America (LNCA) employs over 6,500 associates in 50 locations, working across six divisions/sector: Audio Visual, Building Controls Systems, Data Power and Controls, Electrical Wiring Systems, and Lighting.  We hold a leading position in every North American market we serve and focus on exceeding our customers’ needs within the commercial, residential, and industrial industries. LNCA offers comprehensive medical, dental and vision coverage, as well as distinctive benefits like a high employer 401K match, above-benchmark paid maternity and parental leave, paid time off to volunteer, and an active/growing Employee Resource Group network.  LNCA is an employee-centered, growing company with tremendous opportunity.  For more information, visit 

About Legrand’s Data Center Power and Control Division

The industry-leading brands of Approved Networks, Ortronics, Raritan, Server Technology, and Starline empower Legrand’s Data, Power & Control to produce innovative solutions for data centers, building networks, and facility infrastructures. Our division designs, manufactures, and markets world-class products for a more productive and sustainable future. The exceptional reliability of our technologies results from decades of proven performance and a dedication to research and development. 



Equal Opportunity Employer

Reference: 203858597

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