Accounting & Administrative Assistant
Posted on Oct 8, 2024 by City Wide Facility Solutions
Milwaukee, WI
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
At City Wide Facility Solutions, we’re always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun!
City Wide is looking for an Accounting & Administrative Assistant who will be responsible for accurately maintaining financial records related to accounts payable and general accounting while supporting our Operations team with vendor management. You will ensure efficient invoice processing, timely payments and accurate recording of financial transactions while keeping detailed and organized records of customers and vendors. The ideal candidate will be highly organized, task-focused, and comfortable at handling customer-facing accounting tasks. You will collaborate with our Operations team to ensure compliance with financial policies and procedures, and support IC audits.
This position is based in downtown Milwaukee with expectations to work in the office 5 days per week full-time.
What you will do...
Maintain contract information in CRM
Process orders and manage documentation for invoices, purchase orders, and supplies
Manage cash receipts and enter them into accounting software
Review, code and process vendor invoices for payment
Ensure compliance with internal controls and accounting policies
Reconcile vendor statements and resolve discrepancies in a timely manner
Maintain vendor records and perform periodic audits of data to ensure regulatory compliance
Manage independent contractor invoices and compliance
Respond to and resolve inquiries from vendors internal & external sources
Generate financial reports for management team
Perform other administrative and office management duties as assigned
You are the Superstar we are looking for if you...
Have a passion for building strong client and vendor relationships and creating an exceptional customer experience
Are a self-starter and confident in your instincts- you are not afraid to tackle a challenge, even if it’s new
Are flexible and resilient when faced with rapid-fire demands on your attention
Are proactive, forward-thinking and have the ability to “think on your feet”
Can juggle multiple priorities, excel at being organized and are able to work under tight deadlines
Aren’t afraid to voice your opinion to make something better
Solve problems proactively
Requirements
1+ years of accounting, collections or related experience or education
Strong understanding and application of basic accounting rules
Proficient in accounting software
Strong attention to detail and follow up/ through
Excellent verbal and strong written communication skills.
Proficient in Microsoft Office and knowledge of CRM database.
Associates Degree in Accounting, preferred
Benefits
City Wide Facility Solutions offers:
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k) with company match
15 Days PTO (Paid Time Off)
Vacation Pay
Family Leave
Training & Development
Wellness Resource
City Wide is looking for an Accounting & Administrative Assistant who will be responsible for accurately maintaining financial records related to accounts payable and general accounting while supporting our Operations team with vendor management. You will ensure efficient invoice processing, timely payments and accurate recording of financial transactions while keeping detailed and organized records of customers and vendors. The ideal candidate will be highly organized, task-focused, and comfortable at handling customer-facing accounting tasks. You will collaborate with our Operations team to ensure compliance with financial policies and procedures, and support IC audits.
This position is based in downtown Milwaukee with expectations to work in the office 5 days per week full-time.
What you will do...
Maintain contract information in CRM
Process orders and manage documentation for invoices, purchase orders, and supplies
Manage cash receipts and enter them into accounting software
Review, code and process vendor invoices for payment
Ensure compliance with internal controls and accounting policies
Reconcile vendor statements and resolve discrepancies in a timely manner
Maintain vendor records and perform periodic audits of data to ensure regulatory compliance
Manage independent contractor invoices and compliance
Respond to and resolve inquiries from vendors internal & external sources
Generate financial reports for management team
Perform other administrative and office management duties as assigned
You are the Superstar we are looking for if you...
Have a passion for building strong client and vendor relationships and creating an exceptional customer experience
Are a self-starter and confident in your instincts- you are not afraid to tackle a challenge, even if it’s new
Are flexible and resilient when faced with rapid-fire demands on your attention
Are proactive, forward-thinking and have the ability to “think on your feet”
Can juggle multiple priorities, excel at being organized and are able to work under tight deadlines
Aren’t afraid to voice your opinion to make something better
Solve problems proactively
Requirements
1+ years of accounting, collections or related experience or education
Strong understanding and application of basic accounting rules
Proficient in accounting software
Strong attention to detail and follow up/ through
Excellent verbal and strong written communication skills.
Proficient in Microsoft Office and knowledge of CRM database.
Associates Degree in Accounting, preferred
Benefits
City Wide Facility Solutions offers:
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k) with company match
15 Days PTO (Paid Time Off)
Vacation Pay
Family Leave
Training & Development
Wellness Resource
Reference: 203643870
https://jobs.careeraddict.com/post/96022989
Accounting & Administrative Assistant
Posted on Oct 8, 2024 by City Wide Facility Solutions
Milwaukee, WI
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
At City Wide Facility Solutions, we’re always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun!
City Wide is looking for an Accounting & Administrative Assistant who will be responsible for accurately maintaining financial records related to accounts payable and general accounting while supporting our Operations team with vendor management. You will ensure efficient invoice processing, timely payments and accurate recording of financial transactions while keeping detailed and organized records of customers and vendors. The ideal candidate will be highly organized, task-focused, and comfortable at handling customer-facing accounting tasks. You will collaborate with our Operations team to ensure compliance with financial policies and procedures, and support IC audits.
This position is based in downtown Milwaukee with expectations to work in the office 5 days per week full-time.
What you will do...
Maintain contract information in CRM
Process orders and manage documentation for invoices, purchase orders, and supplies
Manage cash receipts and enter them into accounting software
Review, code and process vendor invoices for payment
Ensure compliance with internal controls and accounting policies
Reconcile vendor statements and resolve discrepancies in a timely manner
Maintain vendor records and perform periodic audits of data to ensure regulatory compliance
Manage independent contractor invoices and compliance
Respond to and resolve inquiries from vendors internal & external sources
Generate financial reports for management team
Perform other administrative and office management duties as assigned
You are the Superstar we are looking for if you...
Have a passion for building strong client and vendor relationships and creating an exceptional customer experience
Are a self-starter and confident in your instincts- you are not afraid to tackle a challenge, even if it’s new
Are flexible and resilient when faced with rapid-fire demands on your attention
Are proactive, forward-thinking and have the ability to “think on your feet”
Can juggle multiple priorities, excel at being organized and are able to work under tight deadlines
Aren’t afraid to voice your opinion to make something better
Solve problems proactively
Requirements
1+ years of accounting, collections or related experience or education
Strong understanding and application of basic accounting rules
Proficient in accounting software
Strong attention to detail and follow up/ through
Excellent verbal and strong written communication skills.
Proficient in Microsoft Office and knowledge of CRM database.
Associates Degree in Accounting, preferred
Benefits
City Wide Facility Solutions offers:
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k) with company match
15 Days PTO (Paid Time Off)
Vacation Pay
Family Leave
Training & Development
Wellness Resource
City Wide is looking for an Accounting & Administrative Assistant who will be responsible for accurately maintaining financial records related to accounts payable and general accounting while supporting our Operations team with vendor management. You will ensure efficient invoice processing, timely payments and accurate recording of financial transactions while keeping detailed and organized records of customers and vendors. The ideal candidate will be highly organized, task-focused, and comfortable at handling customer-facing accounting tasks. You will collaborate with our Operations team to ensure compliance with financial policies and procedures, and support IC audits.
This position is based in downtown Milwaukee with expectations to work in the office 5 days per week full-time.
What you will do...
Maintain contract information in CRM
Process orders and manage documentation for invoices, purchase orders, and supplies
Manage cash receipts and enter them into accounting software
Review, code and process vendor invoices for payment
Ensure compliance with internal controls and accounting policies
Reconcile vendor statements and resolve discrepancies in a timely manner
Maintain vendor records and perform periodic audits of data to ensure regulatory compliance
Manage independent contractor invoices and compliance
Respond to and resolve inquiries from vendors internal & external sources
Generate financial reports for management team
Perform other administrative and office management duties as assigned
You are the Superstar we are looking for if you...
Have a passion for building strong client and vendor relationships and creating an exceptional customer experience
Are a self-starter and confident in your instincts- you are not afraid to tackle a challenge, even if it’s new
Are flexible and resilient when faced with rapid-fire demands on your attention
Are proactive, forward-thinking and have the ability to “think on your feet”
Can juggle multiple priorities, excel at being organized and are able to work under tight deadlines
Aren’t afraid to voice your opinion to make something better
Solve problems proactively
Requirements
1+ years of accounting, collections or related experience or education
Strong understanding and application of basic accounting rules
Proficient in accounting software
Strong attention to detail and follow up/ through
Excellent verbal and strong written communication skills.
Proficient in Microsoft Office and knowledge of CRM database.
Associates Degree in Accounting, preferred
Benefits
City Wide Facility Solutions offers:
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k) with company match
15 Days PTO (Paid Time Off)
Vacation Pay
Family Leave
Training & Development
Wellness Resource
Reference: 203643870
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