Overview:

Shorewood Behavioral Health Hospital is hiring a full-time Accounts Payable Coordinator.

Currently in construction and set to open in the fall of 2024, this state-of-the-art 120-bed behavioral healthcare hospital is located in Madison, WI.  Shorewood Behavioral Health Hospital will specialize in providing comprehensive acute and outpatient psychiatric care for adolescents, adults, and seniors dealing with mental health and substance use disorders. 

Your Job as an Accounts Payable Coordinator:

The Accounts Payable Coordinator is responsible for performing the day to day functions of Accounts Payable to ensure finances are maintained in an effective, up to date and accurate manner.

Responsibilities:

ESSENTIAL FUNCTIONS:

Reviews invoices for appropriate documentation and approval prior to payment.

Enters Accounts Payable invoices data into the system.

Prints and obtains signatures on accounts payable checks and distributes them appropriately as directed by Senior Accounts Payable Coordinator.

Gathers W-9 information from vendors, sets up new vendors and maintains AP database.

Responds to vendor inquiries.

Maintains accounts payable reports, spreadsheets and corporate accounts payable files.

Assists Corporate Financial Officers and facility personnel as necessary.

Prepares invoice copies for storage.

Assists in monthly closing.

Prepares analysis of accounts, as required.

Files and maintains Accounts Payable invoices.

OTHER FUNCTIONS:

Perform other duties as assigned.

STANDARD EXPECTATIONS:

Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality.

Communicate clearly and effectively to person(s) receiving services and their family members, guests and other members of the health care team.

Develops constructive and cooperative working relationships with others and maintains them over time.

Encourages and builds mutual trust, respect and cooperation among team members.

Maintains regular and predictable attendance.

Qualifications:

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

High school diploma or equivalent

Two to five years of Accounts Payable experience.

Experience with general ledger software.

Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint.

Knowledge of office administration procedures with the ability to operate most standard office equipment.

Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality.

Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.

Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level.

Self-motivated with strong organizational skills and superior attention to detail.

Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes.

Capable of working within established policies, procedures and practices prescribed by the organization.

English sufficient to provide and receive instructions/directions.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

Not Applicable

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.

SHOR01

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