Overview:

Dole Packaged Foods is a purpose led nutrition and wellness organization that “champions a more equitable world.” A world where everyone has the right to nutrition from the goodness of the earth and we reduce these gaps, one action at a time.

The Office Manager will oversee administrative and operational activities to ensure the headquarters office runs smoothly and efficiently. We are looking for someone with excellent organizational and communication skills, as well as a commitment to maintaining a positive and efficient workplace.

During the first 4-5 months in this position, you will be responsible for covering our two office locations in Westlake Village, as well as overseeing the decommissioning and relocation of one office to our new headquarters.

This role is required to be on-site 5 days per week at our Westlake Village, CA office.

Responsibilities:

Develop and implement office and mailroom procedures to ensure efficient and effective operations

Manage and mentor office and mailroom staff

Oversee office budget and expenses, including procurement of office supplies, equipment, office and mailroom staff, and services

Maintain office facilities and ensure they are clean, safe, and well-maintained

Serve as primary contact with building management, includes but not limited to setting up new hires with access, reserving building conference rooms with property management, and coordinating deliveries and services

Manage all vendors related to office services, maintenance, and repairs

Works with executive assistants to coordinate meetings and events, including arranging logistics and catering

Provide various administrative support as needed

Other duties as assigned

Qualifications:

5+ years of proven experience in office management or administrative roles

Advanced computer skills

Strong proficiency in Microsoft Office Suite

What You’ll Need to Succeed:

Passionate about a purpose driven career

Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively

Excellent communication and interpersonal abilities, with a professional and approachable demeanor

Flexibility to work occasional evenings or weekends

Education & Certification:

High school diploma or equivalent

Bachelor’s degree strongly preferred

Physical Requirements:

Ability to sit and use the computer for extended periods of time; ability to answer phones and use a variety of office equipment; ability to lift 15 pounds and reach overhead.

Travel Requirements:

Minimal travel expected

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

FOR JOBS BASED IN CALIFORNIA:

Hiring Pay Scale: $75,000 to $85,000