Job Description

JOB SUMMARY:

Under general supervision, performs a variety of clerical and secretarial duties for a department or unit in accordance with facility and/or department procedures and generally accepted secretarial practices. Duties may vary slightly based upon the needs of the particular department.

JOB DUTIES:

1. Answers telephone, screens calls, takes messages and provides information. Opens, sorts and distributes incoming and outgoing mail. Assists with clerical patient registration duties, as required in patient care areas.

2. Prepares charts, various reports and correspondence for review and approval of supervisory and/or professional staff. Proofreads typed materials, makes corrections and recommends changes. Transcribe minutes and various other documents as requested in some areas.

3. Assists in maintaining expense accounts or other financial information. Reviews and verifies statistical and other reports for completeness, propriety, adequacy and accuracy of computation prior to distribution or use. Performs data gathering/information retrieval activities, compiles or otherwise assembles into usable format for use by the supervisor. Prepares memoranda and/or summaries of data as needed.

4. May perform various human resources and payroll processing functions such as entering on-call schedules, tracking submission of employee evaluations, resolving payroll issues as directed by manager, data entry into time keeping system for approval by manager. Orders office and/or clinical supplies as requested. Assists in care and maintenance of department office equipment.

5. Maintains appointment books for meetings, patients, travel, and arranges appointments, interviews and meetings for supervisor and/or department staff as requested. Assists with the preparation of materials, agendas, notes, handouts, and various materials.

6.  Serve as a transportation concierge for patients who need assistance to and from medical appointments.