Senior Administrative Analyst - Facilities Division - SFO - 1823 TPV
Posted on Oct 5, 2024 by City and County of San Francisco
San Francisco, CA
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Job Description
Under direction, the Senior Administrative Analyst performs difficult and detailed professional-level analytical work and supports the procurement needs of the Facilities Division, which is comprised of more than 1,000 employees and has an annual budget of $200 million.
The essential functions of this position include, but are not limited to, the following:
Serve as the Lead Analyst providing training and oversight for the procurement team.
Serve as the main liaison representing the Facilities Division in collaboration with the SFO Accounting Department, the Office of Contract Administration (OCA), with regard to procurement of materials and services.
Represent the Facilities Procurement team in collaboration with the Airport Contracts Administration Unit (CAU), and the Procurement & Contracts Section (PCS) with regard to as-needed contracts.
Attend all meetings related to procurement and disseminate important information to team members.
Review any complex requisitions from the facility shops and work with staff to determine the best methodology (i.e., Bid, Chapter 6, Sole Source, Term Contract) for procuring the required commodities and services.
Perform complex review, research and analysis to ensure that all requisitions and associated documentation are compliant with City procurement rules and regulations.
Consult with OCA and CAU on any large bids, Term Contracts, or large service contracts.
Review and process complex contracts and monitor progress through the contract certification process.
Oversee the input of procurement data into the Maximo and/or PeopleSoft system and generate reports to track progress and payments.
Ensure that sufficient funding is available to support all procurement requests prior to process.
Work with Financial Operations & Administrative Manager to identify funding for unplanned or emergency purchases.
Provide analysis and information regarding actual and planned expenditures to assist with budget development, budget monitoring, and expenditure projections.
Work with Scheduling and Warehouse Supervisors to analyze procurement requisitions in order to ensure that inventory levels remain at appropriate minimum levels to meet the needs of the organization.
Assist in analyzing bid information to help establish contracts that will enhance Facilities maintenance work.
Work with suppliers to resolve invoice discrepancies. Work with Airport Finance, OCA, Airport Accounting, and Facilities staff as necessary to resolve more complex payment issues.
Under direction, the Senior Administrative Analyst performs difficult and detailed professional-level analytical work and supports the procurement needs of the Facilities Division, which is comprised of more than 1,000 employees and has an annual budget of $200 million.
The essential functions of this position include, but are not limited to, the following:
Serve as the Lead Analyst providing training and oversight for the procurement team.
Serve as the main liaison representing the Facilities Division in collaboration with the SFO Accounting Department, the Office of Contract Administration (OCA), with regard to procurement of materials and services.
Represent the Facilities Procurement team in collaboration with the Airport Contracts Administration Unit (CAU), and the Procurement & Contracts Section (PCS) with regard to as-needed contracts.
Attend all meetings related to procurement and disseminate important information to team members.
Review any complex requisitions from the facility shops and work with staff to determine the best methodology (i.e., Bid, Chapter 6, Sole Source, Term Contract) for procuring the required commodities and services.
Perform complex review, research and analysis to ensure that all requisitions and associated documentation are compliant with City procurement rules and regulations.
Consult with OCA and CAU on any large bids, Term Contracts, or large service contracts.
Review and process complex contracts and monitor progress through the contract certification process.
Oversee the input of procurement data into the Maximo and/or PeopleSoft system and generate reports to track progress and payments.
Ensure that sufficient funding is available to support all procurement requests prior to process.
Work with Financial Operations & Administrative Manager to identify funding for unplanned or emergency purchases.
Provide analysis and information regarding actual and planned expenditures to assist with budget development, budget monitoring, and expenditure projections.
Work with Scheduling and Warehouse Supervisors to analyze procurement requisitions in order to ensure that inventory levels remain at appropriate minimum levels to meet the needs of the organization.
Assist in analyzing bid information to help establish contracts that will enhance Facilities maintenance work.
Work with suppliers to resolve invoice discrepancies. Work with Airport Finance, OCA, Airport Accounting, and Facilities staff as necessary to resolve more complex payment issues.
Reference: 203338888
https://jobs.careeraddict.com/post/95818385
Senior Administrative Analyst - Facilities Division - SFO - 1823 TPV
Posted on Oct 5, 2024 by City and County of San Francisco
San Francisco, CA
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Job Description
Under direction, the Senior Administrative Analyst performs difficult and detailed professional-level analytical work and supports the procurement needs of the Facilities Division, which is comprised of more than 1,000 employees and has an annual budget of $200 million.
The essential functions of this position include, but are not limited to, the following:
Serve as the Lead Analyst providing training and oversight for the procurement team.
Serve as the main liaison representing the Facilities Division in collaboration with the SFO Accounting Department, the Office of Contract Administration (OCA), with regard to procurement of materials and services.
Represent the Facilities Procurement team in collaboration with the Airport Contracts Administration Unit (CAU), and the Procurement & Contracts Section (PCS) with regard to as-needed contracts.
Attend all meetings related to procurement and disseminate important information to team members.
Review any complex requisitions from the facility shops and work with staff to determine the best methodology (i.e., Bid, Chapter 6, Sole Source, Term Contract) for procuring the required commodities and services.
Perform complex review, research and analysis to ensure that all requisitions and associated documentation are compliant with City procurement rules and regulations.
Consult with OCA and CAU on any large bids, Term Contracts, or large service contracts.
Review and process complex contracts and monitor progress through the contract certification process.
Oversee the input of procurement data into the Maximo and/or PeopleSoft system and generate reports to track progress and payments.
Ensure that sufficient funding is available to support all procurement requests prior to process.
Work with Financial Operations & Administrative Manager to identify funding for unplanned or emergency purchases.
Provide analysis and information regarding actual and planned expenditures to assist with budget development, budget monitoring, and expenditure projections.
Work with Scheduling and Warehouse Supervisors to analyze procurement requisitions in order to ensure that inventory levels remain at appropriate minimum levels to meet the needs of the organization.
Assist in analyzing bid information to help establish contracts that will enhance Facilities maintenance work.
Work with suppliers to resolve invoice discrepancies. Work with Airport Finance, OCA, Airport Accounting, and Facilities staff as necessary to resolve more complex payment issues.
Under direction, the Senior Administrative Analyst performs difficult and detailed professional-level analytical work and supports the procurement needs of the Facilities Division, which is comprised of more than 1,000 employees and has an annual budget of $200 million.
The essential functions of this position include, but are not limited to, the following:
Serve as the Lead Analyst providing training and oversight for the procurement team.
Serve as the main liaison representing the Facilities Division in collaboration with the SFO Accounting Department, the Office of Contract Administration (OCA), with regard to procurement of materials and services.
Represent the Facilities Procurement team in collaboration with the Airport Contracts Administration Unit (CAU), and the Procurement & Contracts Section (PCS) with regard to as-needed contracts.
Attend all meetings related to procurement and disseminate important information to team members.
Review any complex requisitions from the facility shops and work with staff to determine the best methodology (i.e., Bid, Chapter 6, Sole Source, Term Contract) for procuring the required commodities and services.
Perform complex review, research and analysis to ensure that all requisitions and associated documentation are compliant with City procurement rules and regulations.
Consult with OCA and CAU on any large bids, Term Contracts, or large service contracts.
Review and process complex contracts and monitor progress through the contract certification process.
Oversee the input of procurement data into the Maximo and/or PeopleSoft system and generate reports to track progress and payments.
Ensure that sufficient funding is available to support all procurement requests prior to process.
Work with Financial Operations & Administrative Manager to identify funding for unplanned or emergency purchases.
Provide analysis and information regarding actual and planned expenditures to assist with budget development, budget monitoring, and expenditure projections.
Work with Scheduling and Warehouse Supervisors to analyze procurement requisitions in order to ensure that inventory levels remain at appropriate minimum levels to meet the needs of the organization.
Assist in analyzing bid information to help establish contracts that will enhance Facilities maintenance work.
Work with suppliers to resolve invoice discrepancies. Work with Airport Finance, OCA, Airport Accounting, and Facilities staff as necessary to resolve more complex payment issues.
Reference: 203338888
Share this job:
Alert me to jobs like this:
Amplify your job search:
Expert career advice
Increase interview chances with our downloads and specialist services.
Visit Blog