Overview:

The Temecula, CA office of Lewis Brisbois is seeking a Practice Group Assistant with a minimum of one (1) year of experience with legal matters, preferably in a law firm environment. The essential functions of this position include performing a variety of duties to support the secretarial staff in various groups including, but not limited to, hard copy and electronic filing; calendar management; managing and ordering supplies; hearing preparation; transcription; entry of attorney time and expense reports; and receptionist duties including receiving calls, clients, vendors, and deliveries and directs them to appropriate individual(s) within the firm according to established policies and procedures. Proficiency working with Microsoft Word and PDF programs is required.

We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer contribution, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team. We would love to have you join our small office in Temecula supporting attorneys and office staff.

Responsibilities:

Job specifications/requirements:

Receives and records oral information from telephone callers or in person, and communicates it to attorneys and staff

Operates a multi-line telephone console in order to relay incoming calls

Meets and greets clients and visitors to the law office and ensures proper clearance and routing of such parties in accordance with firm policies

Ensures guests are directed to restrooms, offered beverages and are comfortable in the reception area

Receives and records mail/deliveries to the firm and/or individuals in the firm and routes them accordingly to the proper recipient

Scan and file hard copy and electronic documents, including maintenance and quality control of firm electronic files

Maintains master office calendar, conference room schedule and organization 

Maintains neatness of lobby and reception area

Tracks and ensures any building issues are addressed by the landlord

Tracks and orders supplies for office including kitchen

Assist Secretaries with calendaring/docketing duties

Perform other related duties as assigned

Reliable, consistent attendance in the office is required

Ability to type a minimum of 50 wpm

Ability to distinguish legal documents

Intermediate user for Microsoft Word and PDF programs

Must be organized and have excellent attention to detail

Must possess exceptional mental focus and concentration

Ability to perform repetitive tasks

High School Diploma or equivalent

Lewis Brisbois is not accepting search firm submissions for this position.

Qualifications:

#LI-ONSITE

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Minimum Salary:

USD $42,000.00/Yr.

Maximum Salary:

USD $48,000.00/Yr.