Marshall Fleet Solutions are currently looking for an Account Payable Assistant on a 9 month fixed term contract (FTC) to cover maternity leave.

Purpose of the position

The Accounts Payable Assistant supports the maintenance of the purchase ledger ensuring invoices and expenses are processed in a timely manner. This role incorporates processing purchase ledger invoices and expenses coming into the business, with the assistance of others within the accounts payable team.

Day to day duties are varied but will include timely payments of invoices to suppliers and expenses to employees, processing invoices, resolving account queries, and reconciling supplier accounts. The role will also help to support the finance function of the fleet management division.

This role reports to the Purchase Ledger Supervisor.

Accountability

Responsibilities:

Tasks or duties which must be performed well in the role in order to succeed. i.e. solution analysis, project management etc.

The Accounts Payable Assistant has shared responsibility for the maintenance and accuracy of the purchase ledger.

Tasks:

Controls and upkeeps the purchase ledger accounts
Maintains accuracy of vendor details
Maintains and controls various accounting schedules
Maintains ongoing relationships with suppliers
Monitors and maintains accounts payable inbox
Processes all invoices received on a daily basis ensuring the information entered is accurate
Passes and codes all authorised invoices on a daily basis
Codes invoices for the general ledger
Manages and controls the registered invoice volume on a daily basis
Maintains the invoice register, and creates, distributes and monitors purchase ledger chase lists
Initialises and follows up invoice queries with both internal and external suppliers
Assists with the BACS payments to suppliers and to employees for expense payments
Reconciles all supplier statements including fleet management division suppliers to the purchase ledger
Assists with fleet management division finance administration
Any other ad hoc duties appropriate to the role

Capability

Behavioural Competencies:

Outstanding attention to detail with an ability to reconcile complex accounts
Accurate, efficient, and organised with the ability to prioritise tasks as needed
Ability to maintain strong relationships with external clients and internal colleagues
Team player with ability to support others and contribute to creating an open and productive working environment

Technical Competencies:

Intermediate knowledge of Excel and other MS Office packages

Education:

Essential: 5 GCSE or equivalent grade C or above

Experience:

Experience in a similar role would be an advantage but not essential
Knowledge and experience of ERP systems