Executive Assistant to Managing Director

Location: Harrow Office, London

Salary: £35 - £45K per annum, depending on experience

Job Type: Full-Time

Benefits:

Stakeholder Pension Scheme
Employee Referral Scheme
Client Introduction Scheme
Dress Down Fridays
Active Social Events: Dance classes, yoga, health and wellbeing activities
Active Education/Training Scheme: Lunchtime sessions
Holidays: 20 days plus bank holidays (increases by 1 day for each year of service, up to a maximum of 3 additional days). After 4 years of service, a day off on the employee's birthday.

About Our Client:

The firm is a dynamic and forward-thinking law firm based in Harrow, London. Their practice covers various aspects of commercial and private client law, and they pride themselves on providing proactive, personal legal services to clients. The firm’s aim is to help clients navigate key milestones in both their business and personal lives. They are currently looking to recruit a highly motivated and organised Executive Assistant to support the Managing Director in all aspects of managing and organising the practice.

Job Description:

The Executive Assistant will play a crucial role in ensuring the smooth operation of the firm. Key responsibilities will include but are not limited to:

Protecting the MD’s Time: Enabling the MD to focus on high-value strategic activities by handling and executing administrative and organisational tasks.
Systems Management: Leading the development and implementation of new systems or improvements to existing ones, ensuring alignment with the firm's vision, mission, and values. These systems cover the key pillars or foundations of the practice, namely: Business Development and Marketing; Delivery of Legal Services; Finance and Compliance; and Team Engagement and Recruitment.
Project Support: Researching, analysing, and summarising information and data for the MD's projects, initiatives, and strategic objectives. Producing clear and concise reports and recommendations and executing them.
Accountability: Holding Heads of Departments (HODs), Directors, and other staff accountable for their responsibilities and KPIs.
Meeting Coordination: Coordinating and preparing agendas, materials, and minutes for meetings, presentations, and events involving the MD, Directors, HODs, and other staff. Preparing Action Points and following up.
MD Management: Managing the MD’s calendars, travel arrangements, expenses, correspondence, and personal matters as requested.
Client Matters: Assisting with certain client-related matters (e.g. emails, correspondence, preparing documents and files).

Key Requirements:

The ideal candidate needs to be a "GO GETTER” and must be able to work PROACTIVELY at the pace the business demands, ensuring that tasks are completed in a timely manner and in line with business priorities. This will sometimes require making tough decisions to focus on completing tasks ahead of other considerations. This is likely to require holding team members to account, while still maintaining professionalism and fostering positive relationships.
Proven Ability: Demonstrated experience in organising and successfully concluding projects and implementing systems.
Self-Starter: Ability to work independently as well as collaboratively and cooperatively with others, taking initiative and managing time effectively.
Strong Organisational Skills: Excellent multitasking abilities with attention to detail.
Communication Skills: Strong written and verbal communication skills, with the ability to communicate effectively and diplomatically with diverse audiences.
Professionalism: A high level of professionalism and confidentiality, with a positive attitude and a high degree of initiative and accountability.
IT Proficiency: Competence in using MS Office applications and other relevant software.

How to Apply:

Proactive and dedicated individuals with a passion for supporting the management of a legal practice are encouraged to apply. Candidates will benefit from a culture that inspires and empowers individuals to fulfil their potential and the potential of the firm.

Interested individuals should apply now through the company's dedicated recruitment portal