Job Description

The Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating a retail commercial portfolio.  Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations.

ESSENTIAL FUNCTIONS

Administrative duties.

Timely and accurate processing of Accounts Payable and Accounts Receivable.

Scheduling and communication with vendors, tenants, and maintenance staff.

RESPONSIBILITIES

Accounts Payable – accurately input, verify proper backup and code all invoices according to the approved budget into the payables system and then forward to the Property Manager for approval.

Accounts Receivable – monthly review of account receivables in the system and assist with the preparation of late notices and default notices.

Assist Property Manager with the preparation of monthly/quarterly financial reports.

Assist Property Manager with day-to-day operation of assigned portfolio.

Assist with answering the main telephone line and screen calls to forward to the appropriate personnel; Deliver messages to personnel and/or forward messages to voice mail; Greet guests and notify personnel of incoming visitors; Accept deliveries/packages.

Receive and enter work order requests into the system.

Maintain, track, and input into the system all Certificates of Insurance for vendors/tenants/clients.

Prepare, compile, and facilitate the creation and execution of Service Contracts for vendor services.

Schedule building activity including move-ins / move outs; verify insurance.

Assist in planning and executing tenant events with management team.