Job Description

The Project Management Assistant supports the Project Management staff in servicing clients to meet the laboratory mission.  Position is Full time, M-F 8:00am- 4:30pm (flexible) with overtime as needed. Must live a commutable distance to Cedar Falls, IA.   

Essential Duties and Responsibilities:

Assists on-site and off-site Project Management staff as follows:

Creates bottle orders 

Schedules courier or Service Center pick ups or drop offs as needed 

Creates and issues final report by client due date 

Issues final data package 

Completes state reporting forms and submissions 

Completes data uploads

Compiles case narrative

Invoicing and payment processing

Reviews final invoice before issuing to client 

Generates credit/debit memos as needed and submits for approvals

Answers phone and redirects calls to Project Managers

Assists with sample receiving as follows:

Reviews log-in 

Assists with unpacking coolers during high receipt periods

Uploads sample receipt paperwork to LIMS and files hard-copies

Assists with sample control when client requests changes to jobs such as relocating or relabeling samples

Confirms that any client needed information (purchase order, project number, etc.) is recorded in LIMS for invoicing