Legal Clerk I - Court Listings Unit
Posted on Oct 2, 2024 by City of Philadelphia
Philadelphia, PA
Legal
Immediate Start
Annual Salary
Full-Time
Job Description
This is entry level clerical legal work in the Court Listings Unit of the Traffic Division. It differs from the non-legal clerical classes by the constant work with legal documents and the degree of consequence of error and accountability involving the abstraction of pertinent information from legal documents in summary form to a docket which may serve as a basis for possible legal activity by counsel and the judiciary. Work is performed according to clearly defined rules and procedures, under direct supervision, in a training mode.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Examines legal instruments to determine information for posting to dockets.
Abstracts, summarizes and records filing dates, types of legal instruments, and in some cases, substance of legal documents into dockets.
Returns incorrect documents for appropriate action if necessary.
Processes documents in accordance with standard procedures.
Examines legal instruments to determine applicability of posting into indexes of judgments and liens.
Enters payment installment orders into eTIMS.
Disposition’s citations into internal processing system.
Processes continuances of trial dates.
Checks court documents for errors and serves as a quality control check.
Performs terminal or PC data entry on legal filing turn around documents from handwritten or coded material.
Maintains a court record filing system with adequate controls, standards, and access restrictions.
Processes outgoing records to microfilm.
Resolves and responds to inquiries concerning court documents or actions, especially scheduling.
Prepares legal documents for dissemination or appropriate legal action by signature.
Distributes documents to correct destinations and may hand deliver legal documents or records.
Instructs others on proper procedural steps.
Extracts pertinent information onto work sheets for indexing purposes into a variety of registers.
Searches dockets and indexes in order to serve the public with information.
Accepts filings from staff, judges, attorneys, and other interested parties and exemplifies and certifies essential documents for legal or personal transactions.
Processes incoming official and essential legal documents for inclusion into a system of court records according to procedural rules.
Enters trial date into internal processing system.
MARGINAL FUNCTIONS
Answers the telephone or may meet or greet callers.
Provides general information pertaining to assigned function.
Replenishes computer printer, copier, or fax machine paper supplies.
ENVIRONMENTAL CONDITIONS
Standard office/courtroom conditions.
Direct contact with diverse court clientele.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Competencies, Knowledge, Skills and Abilities
Thorough knowledge of eTIMS operating system.
Extensive knowledge of Title 75 of the Pennsylvania Motor Vehicle Code.
Ability to work with the public.
Knowledge of office procedures, methods, and equipment with particular reference to receiving and accounting for cash.
Business arithmetic.
General knowledge of court system purpose and record keeping processes.
Ability to write legibly.
Ability to provide information clearly and concisely, both orally and in writing.
Ability to recognize different types of civil documents and legal instruments necessary to effectively perform the docketing function.
Ability to learn to extract and summarize information from legal instruments in order to fulfill the requirements for docketing and indexing legal information.
Ability to learn and comply with applicable rules, regulations, and procedures as they apply to posting information into dockets and indexes pertinent to the assigned function.
Ability to establish and maintain effective working relationships with coworkers and the general public.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
This is entry level clerical legal work in the Court Listings Unit of the Traffic Division. It differs from the non-legal clerical classes by the constant work with legal documents and the degree of consequence of error and accountability involving the abstraction of pertinent information from legal documents in summary form to a docket which may serve as a basis for possible legal activity by counsel and the judiciary. Work is performed according to clearly defined rules and procedures, under direct supervision, in a training mode.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Examines legal instruments to determine information for posting to dockets.
Abstracts, summarizes and records filing dates, types of legal instruments, and in some cases, substance of legal documents into dockets.
Returns incorrect documents for appropriate action if necessary.
Processes documents in accordance with standard procedures.
Examines legal instruments to determine applicability of posting into indexes of judgments and liens.
Enters payment installment orders into eTIMS.
Disposition’s citations into internal processing system.
Processes continuances of trial dates.
Checks court documents for errors and serves as a quality control check.
Performs terminal or PC data entry on legal filing turn around documents from handwritten or coded material.
Maintains a court record filing system with adequate controls, standards, and access restrictions.
Processes outgoing records to microfilm.
Resolves and responds to inquiries concerning court documents or actions, especially scheduling.
Prepares legal documents for dissemination or appropriate legal action by signature.
Distributes documents to correct destinations and may hand deliver legal documents or records.
Instructs others on proper procedural steps.
Extracts pertinent information onto work sheets for indexing purposes into a variety of registers.
Searches dockets and indexes in order to serve the public with information.
Accepts filings from staff, judges, attorneys, and other interested parties and exemplifies and certifies essential documents for legal or personal transactions.
Processes incoming official and essential legal documents for inclusion into a system of court records according to procedural rules.
Enters trial date into internal processing system.
MARGINAL FUNCTIONS
Answers the telephone or may meet or greet callers.
Provides general information pertaining to assigned function.
Replenishes computer printer, copier, or fax machine paper supplies.
ENVIRONMENTAL CONDITIONS
Standard office/courtroom conditions.
Direct contact with diverse court clientele.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Competencies, Knowledge, Skills and Abilities
Thorough knowledge of eTIMS operating system.
Extensive knowledge of Title 75 of the Pennsylvania Motor Vehicle Code.
Ability to work with the public.
Knowledge of office procedures, methods, and equipment with particular reference to receiving and accounting for cash.
Business arithmetic.
General knowledge of court system purpose and record keeping processes.
Ability to write legibly.
Ability to provide information clearly and concisely, both orally and in writing.
Ability to recognize different types of civil documents and legal instruments necessary to effectively perform the docketing function.
Ability to learn to extract and summarize information from legal instruments in order to fulfill the requirements for docketing and indexing legal information.
Ability to learn and comply with applicable rules, regulations, and procedures as they apply to posting information into dockets and indexes pertinent to the assigned function.
Ability to establish and maintain effective working relationships with coworkers and the general public.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Reference: 203071364
https://jobs.careeraddict.com/post/95706936
Legal Clerk I - Court Listings Unit
Posted on Oct 2, 2024 by City of Philadelphia
Philadelphia, PA
Legal
Immediate Start
Annual Salary
Full-Time
Job Description
This is entry level clerical legal work in the Court Listings Unit of the Traffic Division. It differs from the non-legal clerical classes by the constant work with legal documents and the degree of consequence of error and accountability involving the abstraction of pertinent information from legal documents in summary form to a docket which may serve as a basis for possible legal activity by counsel and the judiciary. Work is performed according to clearly defined rules and procedures, under direct supervision, in a training mode.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Examines legal instruments to determine information for posting to dockets.
Abstracts, summarizes and records filing dates, types of legal instruments, and in some cases, substance of legal documents into dockets.
Returns incorrect documents for appropriate action if necessary.
Processes documents in accordance with standard procedures.
Examines legal instruments to determine applicability of posting into indexes of judgments and liens.
Enters payment installment orders into eTIMS.
Disposition’s citations into internal processing system.
Processes continuances of trial dates.
Checks court documents for errors and serves as a quality control check.
Performs terminal or PC data entry on legal filing turn around documents from handwritten or coded material.
Maintains a court record filing system with adequate controls, standards, and access restrictions.
Processes outgoing records to microfilm.
Resolves and responds to inquiries concerning court documents or actions, especially scheduling.
Prepares legal documents for dissemination or appropriate legal action by signature.
Distributes documents to correct destinations and may hand deliver legal documents or records.
Instructs others on proper procedural steps.
Extracts pertinent information onto work sheets for indexing purposes into a variety of registers.
Searches dockets and indexes in order to serve the public with information.
Accepts filings from staff, judges, attorneys, and other interested parties and exemplifies and certifies essential documents for legal or personal transactions.
Processes incoming official and essential legal documents for inclusion into a system of court records according to procedural rules.
Enters trial date into internal processing system.
MARGINAL FUNCTIONS
Answers the telephone or may meet or greet callers.
Provides general information pertaining to assigned function.
Replenishes computer printer, copier, or fax machine paper supplies.
ENVIRONMENTAL CONDITIONS
Standard office/courtroom conditions.
Direct contact with diverse court clientele.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Competencies, Knowledge, Skills and Abilities
Thorough knowledge of eTIMS operating system.
Extensive knowledge of Title 75 of the Pennsylvania Motor Vehicle Code.
Ability to work with the public.
Knowledge of office procedures, methods, and equipment with particular reference to receiving and accounting for cash.
Business arithmetic.
General knowledge of court system purpose and record keeping processes.
Ability to write legibly.
Ability to provide information clearly and concisely, both orally and in writing.
Ability to recognize different types of civil documents and legal instruments necessary to effectively perform the docketing function.
Ability to learn to extract and summarize information from legal instruments in order to fulfill the requirements for docketing and indexing legal information.
Ability to learn and comply with applicable rules, regulations, and procedures as they apply to posting information into dockets and indexes pertinent to the assigned function.
Ability to establish and maintain effective working relationships with coworkers and the general public.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
This is entry level clerical legal work in the Court Listings Unit of the Traffic Division. It differs from the non-legal clerical classes by the constant work with legal documents and the degree of consequence of error and accountability involving the abstraction of pertinent information from legal documents in summary form to a docket which may serve as a basis for possible legal activity by counsel and the judiciary. Work is performed according to clearly defined rules and procedures, under direct supervision, in a training mode.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Examines legal instruments to determine information for posting to dockets.
Abstracts, summarizes and records filing dates, types of legal instruments, and in some cases, substance of legal documents into dockets.
Returns incorrect documents for appropriate action if necessary.
Processes documents in accordance with standard procedures.
Examines legal instruments to determine applicability of posting into indexes of judgments and liens.
Enters payment installment orders into eTIMS.
Disposition’s citations into internal processing system.
Processes continuances of trial dates.
Checks court documents for errors and serves as a quality control check.
Performs terminal or PC data entry on legal filing turn around documents from handwritten or coded material.
Maintains a court record filing system with adequate controls, standards, and access restrictions.
Processes outgoing records to microfilm.
Resolves and responds to inquiries concerning court documents or actions, especially scheduling.
Prepares legal documents for dissemination or appropriate legal action by signature.
Distributes documents to correct destinations and may hand deliver legal documents or records.
Instructs others on proper procedural steps.
Extracts pertinent information onto work sheets for indexing purposes into a variety of registers.
Searches dockets and indexes in order to serve the public with information.
Accepts filings from staff, judges, attorneys, and other interested parties and exemplifies and certifies essential documents for legal or personal transactions.
Processes incoming official and essential legal documents for inclusion into a system of court records according to procedural rules.
Enters trial date into internal processing system.
MARGINAL FUNCTIONS
Answers the telephone or may meet or greet callers.
Provides general information pertaining to assigned function.
Replenishes computer printer, copier, or fax machine paper supplies.
ENVIRONMENTAL CONDITIONS
Standard office/courtroom conditions.
Direct contact with diverse court clientele.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Competencies, Knowledge, Skills and Abilities
Thorough knowledge of eTIMS operating system.
Extensive knowledge of Title 75 of the Pennsylvania Motor Vehicle Code.
Ability to work with the public.
Knowledge of office procedures, methods, and equipment with particular reference to receiving and accounting for cash.
Business arithmetic.
General knowledge of court system purpose and record keeping processes.
Ability to write legibly.
Ability to provide information clearly and concisely, both orally and in writing.
Ability to recognize different types of civil documents and legal instruments necessary to effectively perform the docketing function.
Ability to learn to extract and summarize information from legal instruments in order to fulfill the requirements for docketing and indexing legal information.
Ability to learn and comply with applicable rules, regulations, and procedures as they apply to posting information into dockets and indexes pertinent to the assigned function.
Ability to establish and maintain effective working relationships with coworkers and the general public.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Reference: 203071364
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