Apple Recruitment are recruiting for a ­­­­­­­Band 3 Hr Assistant – Pay & Conditions Administrator on behalf of our client to work in Armagh Public Sector

* Hourly Rate: £11.67

* Hours: 37.5 hours, Mon-Fri 9am-5pm, Hybrid

* Duration: Up to 6 months with possibility of extension

* Location: Armagh

Please note only applicants that match this criteria can be considered for the role.

Main duties and responsibilities:

Processing employee’s personal and contractual information on the Human Resources, Payroll, Travel and Subsistence (HRPTS) system for payroll deadlines.

Deal with general Pay & Conditions enquiries from managers and staff in a professional manner, and will be expected to develop a broad understanding of Pay & Conditions issues.

Criteria:

* 5 GCSE’s (Grades A-C) to include English Language and Maths

OR equivalent of higher educational standard and one year’s secretarial* experience;

OR NVQ Level 2 in Business Administration or equivalent or higher educational standard and one year’s secretarial* experience;

OR 3 years secretarial* experience;

* *Secretarial experience is defined as experience in an office based environment to include diary management, dealing with enquiries, word processing, co-ordinating meetings and taking notes at meetings.

* In addition to one of the above, 6 months experience using Microsoft Office including Outlook, Powerpoint, Excel and Word is also essential.

* Ability to manager workload effectively and meet tight deadlines

* Ability to use initiative

* Effective communication and interpersonal skills

* Experience working as part of a team with successful outcomes

* Experience preparing a variety of documents including minutes, letters, reports and presentations

* Provide examples of Diary Management experience

* Provide examples of co-ordinating meetings and note taking

* Provide examples of working with Microsoft Office including Outlook, Powerpoint, Excel and Word

Duties:

1. Ensure the accurate processing and prioritising of all allocated HRPTS work for weekly, fortnightly and monthly payroll deadlines.

2. Ensure that all relevant background/ recruitment documentation has been sourced and check that this accurately reflects information provided by managers.

3. Liaise with managers when forms received for New Starts/ Contractual Changes/ Organisational Moves/ Leavers are incorrect or ambiguous to ensure that these can be processed timely and accurately in line with relevant policies and procedures.

4. Review employee’s previous service with the HSC/NHS to ensure they are placed on the correct pay point and have the correct entitlement to annual leave, sick leave and continuous service recorded. Request confirmation of service from previous HSC/NHS employers where required.

5. Undertake the effective administration and processing of applications for Family Leave, including dealing with day to day queries regarding such from managers and staff. Check dates of employment and continuity of service to ascertain the correct Occupational & Statutory pay entitlement for notification to the Payroll Services Centre.

6. Process Flexible Working applications and confirm that they comply with the relevant policy, liaising with managers where necessary.

7. Issue all contractual documentation, ensuring that all information provided is accurate, timely and in an appropriate format.

8. Develop good working relationships with other teams within the HROD Directorate e.g. Case & Attendance Management, Resourcing, HRPTS OM & System Access etc. and work with them in relation to Pay & Conditions issues as required.

9. Deal with telephone and face to face enquiries from managers, staff and the public regarding general Pay & Conditions issues in accordance with departmental procedures. Examples might include, enquiries regarding terms and conditions of employment, maternity leave,special leave provisions etc.

10. Escalate more complex/ specialist enquiries to the appropriate HR contact.

11. Provide administrative and clerical support to the Pay & Conditions Team including word processing and issuing of documentation via external/ internal mail.

12. Assist with maintaining, updating and electronic filing departmental records as required.

13. Continually strive to improve quality, standards and procedures within the Department, contributing to any associated developmental work as appropriate.

14. Provide informal guidance and support to HR Assistants Band 2 if applicable.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Julie Skelly.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer