Job Description: Finance Administrator

Location: Lowestoft

Reports to: Senior Technical Director

Functional Summary

Perform wide variety of Finance, Accounting and administrative tasks to support the business.

Functional Responsibilities

* Maintaining the sales ledger, producing month-end billing, client statements, imprest, etc.

* Manage billing and invoicing to clients

* Manage Accounts Receivable. Contacting clients directly to collect on unpaid invoices, or receive payment advice

* Manage the company vendor vetting / new supplier process for fraud prevention (TRS-100 process)

* Manage credit assessment for new and existing clients, working closely with Sales Managers

* Process payments to vendors

* Liaising with the Company accountant on VAT issues/returns, payroll, and sales invoices

* Completing all payments to HRMC and the external pension company

* Work with external accountants to complete statutory reporting requirements

* Maintain close working relationship and provide monthly reporting deliverable to Senior Accountant

* Process intercompany payment transfers under direction of Finance

* Control staff expense reports, authorisations and payments as required.

* Maintain staff vacation register

* Maintain staff sickness register

* Creating, updating and distributing various performance reports (utilization, etc.) via excel

* Assist the General Manager and OCS staff as directed

Core competencies

* Proven working experience in finance or accounting administration roles

* Advanced computer skills on MS Office, Excel, accounting software and databases

* Ability to manipulate and organise large amounts of data

* Proven knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations

* High attention to detail and accuracy

* Ability to clearly communicate with internal / external customers and vendors.

* AAT or equivalent qualifications