Office Facilities Assistant
Posted on Oct 1, 2024 by CV-Library
Canary Wharf, Greater London, United Kingdom
Real Estate
Immediate Start
£25k - £30k Annual
Full-Time
Office Facilities Assistant - Permanent, Canary Wharf
Hours: 40 per week, 08.30am - 17.30pm Monday to Friday
Salary: £25,000 to £30,000 dependant on skills & experience
Duties & Responsibilities
* Support the Office Manager with being first point of contact for the 3rd floor.
* Provide daily facilities support for the 3rd floor kitchen, toilets, meeting rooms and general office environment. This includes checking milk stock and reporting blockages of toilets.
* Provide daily checks to photocopiers and such equipment is working, stocked with paper and ink.
* Point of contact for weekly checks carried out in the office by external contractors.
* Ensure kitchen facilities are maintained hygienically and food is disposed of on a timely basis.
* Maintain an inventory to ensure stock levels are maintained at an appropriate level for toilet, kitchen, and stationery supplies.
* Point of contact for urgent room bookings.
* On occasions take messages for colleagues, greet guests to the office and deliveries.
* Collect post and parcels from Ballymore reception team, distribute to 3rd Floor and where necessary scan and email to responsible person.
* Support large mail outs to ensure the process runs smoothly and stock and equipment is ready.
* Work with the baml. accounts payable team to ensure invoices are paid on time.
* Maintain and provide security passes to the 3rd floor, as required.
* Support staff engagements organised in the office.
* Support the office layout, maintaining the office condition and regular maintenance and identify repairs as and when they arise.
* Ad-hoc support to wider baml. Head Office teams.
Skills & Experience
* Experience of hands-on facilities management.
* Work on own initiative and effectively with a wide range of colleagues, associates and contractors.
* Experience in the preparation of ordering items in a cost-effective manner.
* Organisational, communication, multi-tasking and interpersonal skills are essential.
* Be proficient in Microsoft Office programs such as Outlook/Emails, Word, Excel, Powerpoint and be able to navigate the internet.
* Able to prioritise a busy workload whilst maintaining a friendly working environment.
* Proactive and reactive attitude to resolve issues at the earliest opportunity.
We operate as an equal opportunities employer
Hours: 40 per week, 08.30am - 17.30pm Monday to Friday
Salary: £25,000 to £30,000 dependant on skills & experience
Duties & Responsibilities
* Support the Office Manager with being first point of contact for the 3rd floor.
* Provide daily facilities support for the 3rd floor kitchen, toilets, meeting rooms and general office environment. This includes checking milk stock and reporting blockages of toilets.
* Provide daily checks to photocopiers and such equipment is working, stocked with paper and ink.
* Point of contact for weekly checks carried out in the office by external contractors.
* Ensure kitchen facilities are maintained hygienically and food is disposed of on a timely basis.
* Maintain an inventory to ensure stock levels are maintained at an appropriate level for toilet, kitchen, and stationery supplies.
* Point of contact for urgent room bookings.
* On occasions take messages for colleagues, greet guests to the office and deliveries.
* Collect post and parcels from Ballymore reception team, distribute to 3rd Floor and where necessary scan and email to responsible person.
* Support large mail outs to ensure the process runs smoothly and stock and equipment is ready.
* Work with the baml. accounts payable team to ensure invoices are paid on time.
* Maintain and provide security passes to the 3rd floor, as required.
* Support staff engagements organised in the office.
* Support the office layout, maintaining the office condition and regular maintenance and identify repairs as and when they arise.
* Ad-hoc support to wider baml. Head Office teams.
Skills & Experience
* Experience of hands-on facilities management.
* Work on own initiative and effectively with a wide range of colleagues, associates and contractors.
* Experience in the preparation of ordering items in a cost-effective manner.
* Organisational, communication, multi-tasking and interpersonal skills are essential.
* Be proficient in Microsoft Office programs such as Outlook/Emails, Word, Excel, Powerpoint and be able to navigate the internet.
* Able to prioritise a busy workload whilst maintaining a friendly working environment.
* Proactive and reactive attitude to resolve issues at the earliest opportunity.
We operate as an equal opportunities employer
Reference: 222409202
https://jobs.careeraddict.com/post/95681721
Office Facilities Assistant
Posted on Oct 1, 2024 by CV-Library
Canary Wharf, Greater London, United Kingdom
Real Estate
Immediate Start
£25k - £30k Annual
Full-Time
Office Facilities Assistant - Permanent, Canary Wharf
Hours: 40 per week, 08.30am - 17.30pm Monday to Friday
Salary: £25,000 to £30,000 dependant on skills & experience
Duties & Responsibilities
* Support the Office Manager with being first point of contact for the 3rd floor.
* Provide daily facilities support for the 3rd floor kitchen, toilets, meeting rooms and general office environment. This includes checking milk stock and reporting blockages of toilets.
* Provide daily checks to photocopiers and such equipment is working, stocked with paper and ink.
* Point of contact for weekly checks carried out in the office by external contractors.
* Ensure kitchen facilities are maintained hygienically and food is disposed of on a timely basis.
* Maintain an inventory to ensure stock levels are maintained at an appropriate level for toilet, kitchen, and stationery supplies.
* Point of contact for urgent room bookings.
* On occasions take messages for colleagues, greet guests to the office and deliveries.
* Collect post and parcels from Ballymore reception team, distribute to 3rd Floor and where necessary scan and email to responsible person.
* Support large mail outs to ensure the process runs smoothly and stock and equipment is ready.
* Work with the baml. accounts payable team to ensure invoices are paid on time.
* Maintain and provide security passes to the 3rd floor, as required.
* Support staff engagements organised in the office.
* Support the office layout, maintaining the office condition and regular maintenance and identify repairs as and when they arise.
* Ad-hoc support to wider baml. Head Office teams.
Skills & Experience
* Experience of hands-on facilities management.
* Work on own initiative and effectively with a wide range of colleagues, associates and contractors.
* Experience in the preparation of ordering items in a cost-effective manner.
* Organisational, communication, multi-tasking and interpersonal skills are essential.
* Be proficient in Microsoft Office programs such as Outlook/Emails, Word, Excel, Powerpoint and be able to navigate the internet.
* Able to prioritise a busy workload whilst maintaining a friendly working environment.
* Proactive and reactive attitude to resolve issues at the earliest opportunity.
We operate as an equal opportunities employer
Hours: 40 per week, 08.30am - 17.30pm Monday to Friday
Salary: £25,000 to £30,000 dependant on skills & experience
Duties & Responsibilities
* Support the Office Manager with being first point of contact for the 3rd floor.
* Provide daily facilities support for the 3rd floor kitchen, toilets, meeting rooms and general office environment. This includes checking milk stock and reporting blockages of toilets.
* Provide daily checks to photocopiers and such equipment is working, stocked with paper and ink.
* Point of contact for weekly checks carried out in the office by external contractors.
* Ensure kitchen facilities are maintained hygienically and food is disposed of on a timely basis.
* Maintain an inventory to ensure stock levels are maintained at an appropriate level for toilet, kitchen, and stationery supplies.
* Point of contact for urgent room bookings.
* On occasions take messages for colleagues, greet guests to the office and deliveries.
* Collect post and parcels from Ballymore reception team, distribute to 3rd Floor and where necessary scan and email to responsible person.
* Support large mail outs to ensure the process runs smoothly and stock and equipment is ready.
* Work with the baml. accounts payable team to ensure invoices are paid on time.
* Maintain and provide security passes to the 3rd floor, as required.
* Support staff engagements organised in the office.
* Support the office layout, maintaining the office condition and regular maintenance and identify repairs as and when they arise.
* Ad-hoc support to wider baml. Head Office teams.
Skills & Experience
* Experience of hands-on facilities management.
* Work on own initiative and effectively with a wide range of colleagues, associates and contractors.
* Experience in the preparation of ordering items in a cost-effective manner.
* Organisational, communication, multi-tasking and interpersonal skills are essential.
* Be proficient in Microsoft Office programs such as Outlook/Emails, Word, Excel, Powerpoint and be able to navigate the internet.
* Able to prioritise a busy workload whilst maintaining a friendly working environment.
* Proactive and reactive attitude to resolve issues at the earliest opportunity.
We operate as an equal opportunities employer
Reference: 222409202
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