We are recruiting for a SC Cleared Office Administrator to be based in Chippenham on CONTRACT working for a leading Defence & Space organisation.

Would need a current SC clearance

Defence industry background preferred as SC cleared

Experience with Booking systems

Previous PA or secretarial experience a bonus

Job Definition:

The Office Coordinator will be responsible for providing support to the day-to-day office activities that are carried out in order to successfully deliver contractual requirements.

Responsible to:

Primary Responsibilities and Duties:

• Management of Office inbox responding in a timely manner
• POC for local community issues & liaison with leaseholder
• POC for site related concerns and feedback
• Booking visitors onto site including subcontractors and partners
• Support coordination of VIP visits & event planning
• Support change activities between the business and the leaseholder
• Contribute to wider company targets such as sustainability
• Meeting bookings (bookings, hospitality and setup including testing IT equipment)
• Manage stationary requirements including printer consumables
• Management of confidential & electrical waste
• Management of IT equipment and company assets
• Site communications
• Occasional PA responsibilities (meeting prep, virtual conferencing set up, minute taking, action tracking, diary management, expenses, travel arrangements)
• POC for Digital, Marketing, H&S and Environment

Essential Competencies:

• Previous experience in an Office Coordinator or Administrative role.
• Excellent written and verbal communication skills.
• Proficient knowledge of office-based IT tools such as Microsoft Office and Google Suite.
• Ability to communicate effectively and deal confidently with a range of people in the course of daily work and to take decisions without reference where appropriate.
• Highly organised and able to prioritise and multi-task
• Proactive and confident.