Executive personal assistant helps the executive run the organizations and companies smoothly. They will perform mostly administrative duties and clerical duties as well as scheduling personal matters related to several businesses and social activities. Arrange conference calls and meetings, make travel arrangements, compose correspondence, review memos and reports, conduct research, create presentations and prepare statistical reports. There will be other general office duties as well, such as organizing and maintaining files, answering phones, purchasing supplies and operating office equipment. They also might train and supervise other staff members.

Responsibilities

Act as the point of contact between the manager and internal/external clients

Screen and direct phone calls and distribute correspondence

Handle requests and queries appropriately

Manage diary and schedule meetings and appointments

Make travel arrangements

Take dictation and minutes

Produce reports, presentations and briefs

Devise and maintain office filing system

Requirements

Though a college education is not required it is helpful as this will lead to an Executive Assistants Role. Must be fluent with word processing, database, desktop publishing, spreadsheet and presentation software and should also have good typing skills, as well as proficiency in grammar, spelling and writing.

Executive personal assistants must have good communication and customer service skills. They should also be able to work independently, exercise good judgment and take initiative.

Proven work experience as a Personal Assistant

Knowledge of office management systems and procedures

MS Office and English proficiency

Outstanding organizational and time management skills

Up-to-date with latest office gadgets and applications

Ability to multitask and prioritize daily workload

Excellent verbal and written communication skills

Discretion in handling confidential information

College degree helpful

PA diploma or certification would be considered an advantage

Must be willing and able to work onsite

Ability to work a flexible schedule

Exceptional organizational, time management and communication skills

Proactive with strong personal and professional boundaries

Benefits

Salary ranges from $85,000 commensurate with past performance and ability to show production. 50% / 50% Health Care plan is offered as well as vacation and bonus for outstanding support and production. If you are very ambitious, please do apply.

Apollo Safety, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.