Job Description

We are seeking an experienced and highly skilled Executive Assistant to provide administrative support to our Chief Growth Officer and his executive team. The successful candidate will be responsible for managing the CGO's schedule, coordinating travel, preparing meeting materials, and ensuring seamless day-to-day operations. This role requires exceptional organizational skills, discretion, and the ability to work in a fast-paced environment.

This is a Hybrid role in our South Bend, IN office (3 days per week in office required). 

Key Responsibilities:

Administrative Support

Manage the CGO's calendar, scheduling appointments, meetings, and events

Coordinate domestic and international travel arrangements and itineraries, including flights, hotels, and rental cars

Preparation of expense reports and tracking of reimbursements

Prepare and coordinate meeting materials, presentations, and agendas

Plan, coordinate and facilitate internal and external meetings and track action items to completion

Develop and maintain complex spreadsheets, reports, and databases

Communication and Collaboration

Serve as primary point of contact for internal and external stakeholders

Respond to emails, phone calls, and messages on behalf of the CGO

Facilitate communication between the CGO and cross-functional teams

Coordinate with other executives' assistants to ensure alignment and efficiency

Project Management

Assist the CGO with special projects, such as market research, competitor analysis, and growth initiatives

Conduct research and data analysis to inform business decisions

Prepare and present findings and recommendations to the CGO

Operational Efficiency

Develop and implement processes to improve efficiency and productivity

Manage budgets, expenses, and invoices related to the CGO's office

Ensure compliance with company policies and procedures

Confidentiality and Discretion

Maintain confidentiality and handle sensitive information with discretion

Exercise sound judgment and decision-making in complex situations

Performs other duties as assigned and required.