Executive Administrator
Posted on Sep 26, 2024 by ECS Ltd
Fredericksburg, VA
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
What You'll Do:
Perform various executive-level secretarial and administrative tasks for the President, and Executive members.
Responsibilities may include but are not limited to the following tasks:Data entry, formatting, and scanning.
Assist with answering phones and office mail delivery.
Provide backup to other administrative personnel during absences, lunch breaks, training, etc.
Maintain confidentiality among the executive-level team and with telephone calls, documents, e-mails, and
meetings.
Compile, transcribe, and distribute minutes of meetings.
Manage and maintain executives' schedules and make travel arrangements.
Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database,
and/or presentation software in a timely manner.
Greet visitors and determine whether they should be given access to specific individuals.
Utilize judgment in determining which tasks can be handled and which tasks need to be directed to
management or to other members of the organization.
Demonstrate a collaborative attitude with the ability to work independently and take initiative.
Utilizes interpersonal, verbal and written communication skills to accurately document, report and interface
effectively with all levels of personnel, including management, visitors, clients, and vendors.
Schedule meetings and manage calendars for executives.
Coordinate logistics of offsite and on-site meetings, which may include:Reserving on-site conference rooms or offsite meeting locations.
Arranging for room furniture setup, audio-visual equipment and catering.
Preparing meeting materials such as documents and presentations.
Distributing invitations and reminders to participants.
Travel Arrangements.
With strong attention to detail and a high standard for personal work, performs duties as assigned or
required.
Prepare monthly credit card reconciliations.
Manage corporate e-commerce accounts.
What We're Looking For:
High school diploma or equivalent required.
BA/BS in Business or similar degree preferred.
10+ years related experience.
Dependable, detail-oriented, organized.
Ability to multi-task, meet deadlines and use exceptional judgment.
Proficiency with MS Office (Word, Excel, PowerPoint).
Excellent oral and written communication skills.
Confidentiality is a requirement for this position.
Who We Are:
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,700 employees in 90+ offices and testing facilities across the United States. ECS is currently ranked #64 in Engineering News-Record’s Top 500 Design Firms (April 2024) and #28 in Zweig Group’s Hot Firm List (June 2024). To learn more about us, click .
We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click to learn more about the great benefits at ECS.
ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Perform various executive-level secretarial and administrative tasks for the President, and Executive members.
Responsibilities may include but are not limited to the following tasks:Data entry, formatting, and scanning.
Assist with answering phones and office mail delivery.
Provide backup to other administrative personnel during absences, lunch breaks, training, etc.
Maintain confidentiality among the executive-level team and with telephone calls, documents, e-mails, and
meetings.
Compile, transcribe, and distribute minutes of meetings.
Manage and maintain executives' schedules and make travel arrangements.
Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database,
and/or presentation software in a timely manner.
Greet visitors and determine whether they should be given access to specific individuals.
Utilize judgment in determining which tasks can be handled and which tasks need to be directed to
management or to other members of the organization.
Demonstrate a collaborative attitude with the ability to work independently and take initiative.
Utilizes interpersonal, verbal and written communication skills to accurately document, report and interface
effectively with all levels of personnel, including management, visitors, clients, and vendors.
Schedule meetings and manage calendars for executives.
Coordinate logistics of offsite and on-site meetings, which may include:Reserving on-site conference rooms or offsite meeting locations.
Arranging for room furniture setup, audio-visual equipment and catering.
Preparing meeting materials such as documents and presentations.
Distributing invitations and reminders to participants.
Travel Arrangements.
With strong attention to detail and a high standard for personal work, performs duties as assigned or
required.
Prepare monthly credit card reconciliations.
Manage corporate e-commerce accounts.
What We're Looking For:
High school diploma or equivalent required.
BA/BS in Business or similar degree preferred.
10+ years related experience.
Dependable, detail-oriented, organized.
Ability to multi-task, meet deadlines and use exceptional judgment.
Proficiency with MS Office (Word, Excel, PowerPoint).
Excellent oral and written communication skills.
Confidentiality is a requirement for this position.
Who We Are:
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,700 employees in 90+ offices and testing facilities across the United States. ECS is currently ranked #64 in Engineering News-Record’s Top 500 Design Firms (April 2024) and #28 in Zweig Group’s Hot Firm List (June 2024). To learn more about us, click .
We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click to learn more about the great benefits at ECS.
ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Reference: 202539469
https://jobs.careeraddict.com/post/95606172
Executive Administrator
Posted on Sep 26, 2024 by ECS Ltd
Fredericksburg, VA
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
What You'll Do:
Perform various executive-level secretarial and administrative tasks for the President, and Executive members.
Responsibilities may include but are not limited to the following tasks:Data entry, formatting, and scanning.
Assist with answering phones and office mail delivery.
Provide backup to other administrative personnel during absences, lunch breaks, training, etc.
Maintain confidentiality among the executive-level team and with telephone calls, documents, e-mails, and
meetings.
Compile, transcribe, and distribute minutes of meetings.
Manage and maintain executives' schedules and make travel arrangements.
Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database,
and/or presentation software in a timely manner.
Greet visitors and determine whether they should be given access to specific individuals.
Utilize judgment in determining which tasks can be handled and which tasks need to be directed to
management or to other members of the organization.
Demonstrate a collaborative attitude with the ability to work independently and take initiative.
Utilizes interpersonal, verbal and written communication skills to accurately document, report and interface
effectively with all levels of personnel, including management, visitors, clients, and vendors.
Schedule meetings and manage calendars for executives.
Coordinate logistics of offsite and on-site meetings, which may include:Reserving on-site conference rooms or offsite meeting locations.
Arranging for room furniture setup, audio-visual equipment and catering.
Preparing meeting materials such as documents and presentations.
Distributing invitations and reminders to participants.
Travel Arrangements.
With strong attention to detail and a high standard for personal work, performs duties as assigned or
required.
Prepare monthly credit card reconciliations.
Manage corporate e-commerce accounts.
What We're Looking For:
High school diploma or equivalent required.
BA/BS in Business or similar degree preferred.
10+ years related experience.
Dependable, detail-oriented, organized.
Ability to multi-task, meet deadlines and use exceptional judgment.
Proficiency with MS Office (Word, Excel, PowerPoint).
Excellent oral and written communication skills.
Confidentiality is a requirement for this position.
Who We Are:
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,700 employees in 90+ offices and testing facilities across the United States. ECS is currently ranked #64 in Engineering News-Record’s Top 500 Design Firms (April 2024) and #28 in Zweig Group’s Hot Firm List (June 2024). To learn more about us, click .
We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click to learn more about the great benefits at ECS.
ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Perform various executive-level secretarial and administrative tasks for the President, and Executive members.
Responsibilities may include but are not limited to the following tasks:Data entry, formatting, and scanning.
Assist with answering phones and office mail delivery.
Provide backup to other administrative personnel during absences, lunch breaks, training, etc.
Maintain confidentiality among the executive-level team and with telephone calls, documents, e-mails, and
meetings.
Compile, transcribe, and distribute minutes of meetings.
Manage and maintain executives' schedules and make travel arrangements.
Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database,
and/or presentation software in a timely manner.
Greet visitors and determine whether they should be given access to specific individuals.
Utilize judgment in determining which tasks can be handled and which tasks need to be directed to
management or to other members of the organization.
Demonstrate a collaborative attitude with the ability to work independently and take initiative.
Utilizes interpersonal, verbal and written communication skills to accurately document, report and interface
effectively with all levels of personnel, including management, visitors, clients, and vendors.
Schedule meetings and manage calendars for executives.
Coordinate logistics of offsite and on-site meetings, which may include:Reserving on-site conference rooms or offsite meeting locations.
Arranging for room furniture setup, audio-visual equipment and catering.
Preparing meeting materials such as documents and presentations.
Distributing invitations and reminders to participants.
Travel Arrangements.
With strong attention to detail and a high standard for personal work, performs duties as assigned or
required.
Prepare monthly credit card reconciliations.
Manage corporate e-commerce accounts.
What We're Looking For:
High school diploma or equivalent required.
BA/BS in Business or similar degree preferred.
10+ years related experience.
Dependable, detail-oriented, organized.
Ability to multi-task, meet deadlines and use exceptional judgment.
Proficiency with MS Office (Word, Excel, PowerPoint).
Excellent oral and written communication skills.
Confidentiality is a requirement for this position.
Who We Are:
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,700 employees in 90+ offices and testing facilities across the United States. ECS is currently ranked #64 in Engineering News-Record’s Top 500 Design Firms (April 2024) and #28 in Zweig Group’s Hot Firm List (June 2024). To learn more about us, click .
We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click to learn more about the great benefits at ECS.
ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Reference: 202539469
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