About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Highland Park office.

*This is a full time, in-office position with expected hours M-F 9:00am-5:00pm.

Essential Duties And Responsibilities:

Compile property transaction files for all listings and contracts and verify information.

Technologically savvy

Marketing support

Listing maintenance, create paperless listing files, process listing agreements

Process sales, closings and earnest money

Answer phones

Administrative support services

Document management

Distribute and prepare incoming and outgoing mail

General office support functions including greeting customers and maintaining office appearance.

Process buyer rep agreements

Data entry

Office supply upkeep

Communicate office maintenance requests to home office

Assisting agents with in office document preparation

Tasks assigned by Broker Manager & Sales Support Manager

Punctual arrival time by 9am

Assisting other employees in office duties

Attend office events, happy hours, meetings

Qualifications

Strong communication skills (verbal & written)

Ability to multi-task & prioritize

Strong computer skills - including Google platform and Microsoft Office

Ability to perform accurate data entry

Team player but can work independently

Professional appearance

Proactive

Real estate knowledge is a plus

Education/Experience

High School Diploma or equivalent required.

Minimum 1 year Administrative Assistant experience.

Previous Real Estate administrative experience desired.

Benefits

Medical, dental, vision, PTO, VTO