Event Manager
Posted on Sep 26, 2024 by 21c Museum Hotels
St. Louis, MO
Marketing
Immediate Start
Annual Salary
Full-Time
Job Description
Reports To: Food & Beverage Director
Supervises: Banquet staff of approximately 20 people
General Purpose: The Banquet Manager coordinates the planning and executing events scheduled in the hotel's event spaces. Working with the Event Sales Manager and Executive Chef, the Banquet Manager guides clients in planning all aspects of their events, from the menu to decor, and shows the Banquets & Catering team in fulfilling and exceeding the client's vision and expectations.
Specific Responsibilities:
Ensures successful events, exceeding client needs and company profitability guidelines.
Plans and executes all 21c/in-house events
Assists Event Sales Manager with incoming customer inquiries and develop relationships with new customers, includingmenu selection
audio visual needs
table set up
special requests
updating of BEOs through Delphi
Coordinates with Event Sales Manager & Executive Chef to ensure profitable bookings.
Evaluate each piece of catering business with the Event Sales Manager to ensure the business can be properly serviced.
Creates innovative set-ups, menus, and functions for groups.
Develop strong communication with the Executive Chef and Food & Beverage staff.
Develop a preferred vendors list and maintain vendor relationships.
Develops, maintains, and executes training programs for all events team members.
Assists with PR/marketing efforts for new business and 21c/restaurant-sponsored events
Overall Knowledge of product/servicesAnswers questions from clients confidently
Sells items and services that we offer and can execute successfully
Generates creative and innovative menus while working closely with our Chef.
Event management
Maintains and implements efficient set up & tear down details and processes
Hands-on management of events
Interacts with the on-site contact and assists with any requests in a professional and courteous manner
Monitors server hours/over-time
Organizes return of any rentals
Directs Supervisor of Banquet Captains and B&C team
Communication
Maintains a good working relationship with guests, groups, and personnel from other departments.
Demonstrates clear, concise written and verbal communication skills with the team.
Adheres to deadlines for both clients and internal departments.
Maintains lines of communication between B&C and the restaurant.
Primary communicator to host stand and Open Table for PDR events
Provide information about associated hotel and F&B services to guests.
Financial/HR
Follows accounting and HR processes regarding revenue reporting and staff relations
COGS checkbook reconciliation
Personnel Action Forms up to date on all teammates
Tracks staff calendar
Conducts interviews, hires B&C staff, implements training, and evaluates staff regularly
Administrative
Update Delphi regarding events, menus, etc.
Upkeep of all signage, menus, food labels, etc.
Inform 21c Management Team of daily events and specific needs for events
Update Banquet needs in Daylight
Update posted BEOs restaurant BOH team
Provide clients with quick and informative responses to all event inquiries
Lead weekly BEO meetings
Distribute finalized BEOs each Thursday to restaurant BOH and Host stand
Inventory B&C supplies and place orders for upcoming week of B&C events (linens, a/v, soda, etc.)
Create and distribute B&C team schedule
Review Income Journals for accuracy of covers and categorization
Review B&C staff time clock activity for accuracy bi-weekly
Perform accurate inventory of the Banquet Kitchen
Review General Ledger and reconcile with Checkbook
Assist Event Sales Manager with B&C Executive Summary
Develop and lead quarterly B&C team training
Participate in annual budget development for the B&C department
Reports To: Food & Beverage Director
Supervises: Banquet staff of approximately 20 people
General Purpose: The Banquet Manager coordinates the planning and executing events scheduled in the hotel's event spaces. Working with the Event Sales Manager and Executive Chef, the Banquet Manager guides clients in planning all aspects of their events, from the menu to decor, and shows the Banquets & Catering team in fulfilling and exceeding the client's vision and expectations.
Specific Responsibilities:
Ensures successful events, exceeding client needs and company profitability guidelines.
Plans and executes all 21c/in-house events
Assists Event Sales Manager with incoming customer inquiries and develop relationships with new customers, includingmenu selection
audio visual needs
table set up
special requests
updating of BEOs through Delphi
Coordinates with Event Sales Manager & Executive Chef to ensure profitable bookings.
Evaluate each piece of catering business with the Event Sales Manager to ensure the business can be properly serviced.
Creates innovative set-ups, menus, and functions for groups.
Develop strong communication with the Executive Chef and Food & Beverage staff.
Develop a preferred vendors list and maintain vendor relationships.
Develops, maintains, and executes training programs for all events team members.
Assists with PR/marketing efforts for new business and 21c/restaurant-sponsored events
Overall Knowledge of product/servicesAnswers questions from clients confidently
Sells items and services that we offer and can execute successfully
Generates creative and innovative menus while working closely with our Chef.
Event management
Maintains and implements efficient set up & tear down details and processes
Hands-on management of events
Interacts with the on-site contact and assists with any requests in a professional and courteous manner
Monitors server hours/over-time
Organizes return of any rentals
Directs Supervisor of Banquet Captains and B&C team
Communication
Maintains a good working relationship with guests, groups, and personnel from other departments.
Demonstrates clear, concise written and verbal communication skills with the team.
Adheres to deadlines for both clients and internal departments.
Maintains lines of communication between B&C and the restaurant.
Primary communicator to host stand and Open Table for PDR events
Provide information about associated hotel and F&B services to guests.
Financial/HR
Follows accounting and HR processes regarding revenue reporting and staff relations
COGS checkbook reconciliation
Personnel Action Forms up to date on all teammates
Tracks staff calendar
Conducts interviews, hires B&C staff, implements training, and evaluates staff regularly
Administrative
Update Delphi regarding events, menus, etc.
Upkeep of all signage, menus, food labels, etc.
Inform 21c Management Team of daily events and specific needs for events
Update Banquet needs in Daylight
Update posted BEOs restaurant BOH team
Provide clients with quick and informative responses to all event inquiries
Lead weekly BEO meetings
Distribute finalized BEOs each Thursday to restaurant BOH and Host stand
Inventory B&C supplies and place orders for upcoming week of B&C events (linens, a/v, soda, etc.)
Create and distribute B&C team schedule
Review Income Journals for accuracy of covers and categorization
Review B&C staff time clock activity for accuracy bi-weekly
Perform accurate inventory of the Banquet Kitchen
Review General Ledger and reconcile with Checkbook
Assist Event Sales Manager with B&C Executive Summary
Develop and lead quarterly B&C team training
Participate in annual budget development for the B&C department
Reference: 202501109
https://jobs.careeraddict.com/post/95586180
Event Manager
Posted on Sep 26, 2024 by 21c Museum Hotels
St. Louis, MO
Marketing
Immediate Start
Annual Salary
Full-Time
Job Description
Reports To: Food & Beverage Director
Supervises: Banquet staff of approximately 20 people
General Purpose: The Banquet Manager coordinates the planning and executing events scheduled in the hotel's event spaces. Working with the Event Sales Manager and Executive Chef, the Banquet Manager guides clients in planning all aspects of their events, from the menu to decor, and shows the Banquets & Catering team in fulfilling and exceeding the client's vision and expectations.
Specific Responsibilities:
Ensures successful events, exceeding client needs and company profitability guidelines.
Plans and executes all 21c/in-house events
Assists Event Sales Manager with incoming customer inquiries and develop relationships with new customers, includingmenu selection
audio visual needs
table set up
special requests
updating of BEOs through Delphi
Coordinates with Event Sales Manager & Executive Chef to ensure profitable bookings.
Evaluate each piece of catering business with the Event Sales Manager to ensure the business can be properly serviced.
Creates innovative set-ups, menus, and functions for groups.
Develop strong communication with the Executive Chef and Food & Beverage staff.
Develop a preferred vendors list and maintain vendor relationships.
Develops, maintains, and executes training programs for all events team members.
Assists with PR/marketing efforts for new business and 21c/restaurant-sponsored events
Overall Knowledge of product/servicesAnswers questions from clients confidently
Sells items and services that we offer and can execute successfully
Generates creative and innovative menus while working closely with our Chef.
Event management
Maintains and implements efficient set up & tear down details and processes
Hands-on management of events
Interacts with the on-site contact and assists with any requests in a professional and courteous manner
Monitors server hours/over-time
Organizes return of any rentals
Directs Supervisor of Banquet Captains and B&C team
Communication
Maintains a good working relationship with guests, groups, and personnel from other departments.
Demonstrates clear, concise written and verbal communication skills with the team.
Adheres to deadlines for both clients and internal departments.
Maintains lines of communication between B&C and the restaurant.
Primary communicator to host stand and Open Table for PDR events
Provide information about associated hotel and F&B services to guests.
Financial/HR
Follows accounting and HR processes regarding revenue reporting and staff relations
COGS checkbook reconciliation
Personnel Action Forms up to date on all teammates
Tracks staff calendar
Conducts interviews, hires B&C staff, implements training, and evaluates staff regularly
Administrative
Update Delphi regarding events, menus, etc.
Upkeep of all signage, menus, food labels, etc.
Inform 21c Management Team of daily events and specific needs for events
Update Banquet needs in Daylight
Update posted BEOs restaurant BOH team
Provide clients with quick and informative responses to all event inquiries
Lead weekly BEO meetings
Distribute finalized BEOs each Thursday to restaurant BOH and Host stand
Inventory B&C supplies and place orders for upcoming week of B&C events (linens, a/v, soda, etc.)
Create and distribute B&C team schedule
Review Income Journals for accuracy of covers and categorization
Review B&C staff time clock activity for accuracy bi-weekly
Perform accurate inventory of the Banquet Kitchen
Review General Ledger and reconcile with Checkbook
Assist Event Sales Manager with B&C Executive Summary
Develop and lead quarterly B&C team training
Participate in annual budget development for the B&C department
Reports To: Food & Beverage Director
Supervises: Banquet staff of approximately 20 people
General Purpose: The Banquet Manager coordinates the planning and executing events scheduled in the hotel's event spaces. Working with the Event Sales Manager and Executive Chef, the Banquet Manager guides clients in planning all aspects of their events, from the menu to decor, and shows the Banquets & Catering team in fulfilling and exceeding the client's vision and expectations.
Specific Responsibilities:
Ensures successful events, exceeding client needs and company profitability guidelines.
Plans and executes all 21c/in-house events
Assists Event Sales Manager with incoming customer inquiries and develop relationships with new customers, includingmenu selection
audio visual needs
table set up
special requests
updating of BEOs through Delphi
Coordinates with Event Sales Manager & Executive Chef to ensure profitable bookings.
Evaluate each piece of catering business with the Event Sales Manager to ensure the business can be properly serviced.
Creates innovative set-ups, menus, and functions for groups.
Develop strong communication with the Executive Chef and Food & Beverage staff.
Develop a preferred vendors list and maintain vendor relationships.
Develops, maintains, and executes training programs for all events team members.
Assists with PR/marketing efforts for new business and 21c/restaurant-sponsored events
Overall Knowledge of product/servicesAnswers questions from clients confidently
Sells items and services that we offer and can execute successfully
Generates creative and innovative menus while working closely with our Chef.
Event management
Maintains and implements efficient set up & tear down details and processes
Hands-on management of events
Interacts with the on-site contact and assists with any requests in a professional and courteous manner
Monitors server hours/over-time
Organizes return of any rentals
Directs Supervisor of Banquet Captains and B&C team
Communication
Maintains a good working relationship with guests, groups, and personnel from other departments.
Demonstrates clear, concise written and verbal communication skills with the team.
Adheres to deadlines for both clients and internal departments.
Maintains lines of communication between B&C and the restaurant.
Primary communicator to host stand and Open Table for PDR events
Provide information about associated hotel and F&B services to guests.
Financial/HR
Follows accounting and HR processes regarding revenue reporting and staff relations
COGS checkbook reconciliation
Personnel Action Forms up to date on all teammates
Tracks staff calendar
Conducts interviews, hires B&C staff, implements training, and evaluates staff regularly
Administrative
Update Delphi regarding events, menus, etc.
Upkeep of all signage, menus, food labels, etc.
Inform 21c Management Team of daily events and specific needs for events
Update Banquet needs in Daylight
Update posted BEOs restaurant BOH team
Provide clients with quick and informative responses to all event inquiries
Lead weekly BEO meetings
Distribute finalized BEOs each Thursday to restaurant BOH and Host stand
Inventory B&C supplies and place orders for upcoming week of B&C events (linens, a/v, soda, etc.)
Create and distribute B&C team schedule
Review Income Journals for accuracy of covers and categorization
Review B&C staff time clock activity for accuracy bi-weekly
Perform accurate inventory of the Banquet Kitchen
Review General Ledger and reconcile with Checkbook
Assist Event Sales Manager with B&C Executive Summary
Develop and lead quarterly B&C team training
Participate in annual budget development for the B&C department
Reference: 202501109
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